Full Time Business Administration Logistics Jobs

We are seeking a Logistics & Inventory Coordinator to manage receiving, inventory control and international/domestic logistics while gaining hands-on experience in procurement functions, such as quoting, purchasing, and sourcing. This role will ensure the efficient movement of materials, maintain accurate inventory records and coordinate shipments while developing a deeper understanding of supplier management and procurement strategies.

The ideal candidate will have experience in logistics, inventory management and material handling while demonstrating a strong interest in learning procurement functions to expand their role over time.

Essential Duties and Responsibilities: 

       Oversee the receipt, inspection and verification of incoming shipments, ensuring accuracy and compliance with purchase orders.

       Maintain inventory records, tracking stock levels, issuing materials and ensuring proper storage and organization.

       Conduct regular inventory audits and cycle counts to identify discrepancies and maintain optimal stock levels.

       Operate overhead cranes and forklifts to safely move materials within the warehouse and facility.

       Manage domestic and international shipments, ensuring compliance with customs regulations, proper packaging and documentation.

       Work with freight forwarders, customs brokers and transportation providers to ensure timely and cost-effective delivery of goods.

       Track shipments and provide status updates to internal teams to avoid project delays.

       Prepare export/import documentation for customs clearance, ensuring regulatory compliance.

       Work alongside the procurement team to learn quoting, purchasing and sourcing functions.

       Assist in obtaining supplier quotes, comparing pricing and evaluating lead times.

       Support purchase order (PO) processing and tracking, ensuring timely fulfillment of material requests.

       Participate in supplier evaluations and vendor negotiations to understand procurement best practices.

       Identify opportunities for cost savings and supplier optimization while learning procurement strategies.

       Ensure all receiving, inventory, and logistics activities comply with internal policies, safety guidelines and industry regulations.

       Maintain accurate records of shipments, inventory transactions, purchase orders and supplier agreements.

       Support quality assurance teams in addressing material discrepancies or supplier issues.

       Work closely with HSE (Health, Safety & Environment) teams to ensure proper handling and storage of hazardous materials, if applicable.

Skills, Experience, Education, and Abilities:

       Education: Associate's or Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field preferred.

       3+ years of experience in logistics, receiving or inventory management within manufacturing, oil & gas or industrial sectors.

       Prior experience working with international shipping, customs compliance and warehouse operations.

       Interest in learning procurement functions such as quoting, purchasing and supplier management.

       Proficiency in ERP systems, inventory management software and Microsoft Office (Excel, Word, Outlook).

       Ability to read and process purchase orders, invoices and shipping documents.

       Experience operating overhead cranes and forklifts (certification is a plus).

       Detail-oriented with strong organizational and time-management skills.

       Excellent communication and interpersonal abilities to collaborate with suppliers and internal teams.

       Ability to work independently while handling multiple logistics and procurement tasks efficiently.

Intangibles Sought: 

       Self-motivated and eager to learn, with a strong interest in developing procurement skills.

       Adaptable and flexible, able to transition between logistics and procurement responsibilities.

       Problem-solver with initiative, able to identify opportunities for process improvements.

       Commitment to accuracy and efficiency, ensuring all shipments and inventory records are meticulously maintained.

       Team player with a collaborative mindset, willing to support procurement and supply chain operations.

Physical Demands / Work Environment:

       Office and warehouse-based role, requiring regular interaction with receiving docks, storage areas and shipping facilities.

       May require lifting and moving of materials up to 25 kg (55 lbs).

       Involves occasional operation of material handling equipment, such as forklifts and overhead cranes.

       Travel may be required for supplier meetings, vendor audits and logistics coordination.