ZipRecruiter

Log In

1

Front Office Assistant Jobs in Rochester, NY (NOW HIRING)

Grupo Hotusa

FRONT OFFICE MANAGER

York, NY · On-site

Experience as Front Office Manager or at last three years as Assistant Front Office Manager in a similar hotel. * Knowledge of SAP. What we do offer? At Eurostars Hotel Company you will be part of a ...

TES Staffing

Be Seen First

Dental Front Office Assistant (32 Hour Work Week)

Gates, NY · On-site

$19 - $21/hr

... office located in the Gates area of Rochester in search of a Front Desk Dental Receptionist . As the first face patients see when they walk through the door, this role is essential in creating a ...

Anthony L. Jordan Health

OFFICE ASSISTANT WIC

Rochester, NY · On-site

$18.63 - $19.91/hr

Jordan Health is now seeking a WIC Office Assistant who, under the guidance of the WIC Office Supervisor, is primarily responsible for providing the critical link between the Participant and other ...

Highland Hospital

Dietetic Office Assistant

Rochester, NY · On-site

$18.89 - $24.54/hr

Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend., Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be available M-F to ...

First Learning

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

First Learning

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

Care-a-lot Child Care

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

RRJB

Remote Medical Office Assistant

Rochester, NY · Remote

$30 - $50/hr

We're looking to hire a Remote Medical Office Assistant who can provide day-to-day administrative support to healthcare teams and help ensure smooth and efficient office operations. Candidates ...

New

New York State

Office Assistant 2 (NY HELPS)

Rochester, NY · On-site

$42K - $52K/yr

Office Assistant II will work closely with the Administrative Assistant II and will assist them with the day-to-day operations of the office. These duties include but are not limited to: o Tracking ...

next page

Showing results 1-20

All JobsFront Office JobsFront Office Assistant JobsFront Office Assistant Jobs in Rochester, NY

Front Office Assistant information

See Rochester, NY salary details

$10

$18

$24

How much do front office assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for front office assistant in Rochester, NY is $18.11, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $19.66 per hour, depending on experience, location, and employer.

What is a front office assistant?

Front Office Assistants are administrative professionals who manage the front desk operations of an organization. Their main responsibilities include greeting visitors, answering phone calls, handling correspondence, scheduling appointments, and performing various clerical duties. They play a key role in creating a positive first impression for clients and guests, as well as supporting the smooth functioning of office activities. Front Office Assistants need strong communication, organizational, and multitasking skills to be effective in this role.

What are the key skills and qualifications needed to thrive as a front office assistant, and why are they important?

To thrive as a Front Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and multi-line telephone systems is typically required. Excellent interpersonal skills, professionalism, and effective communication help you create a positive first impression and handle diverse client interactions. These abilities are essential for ensuring smooth office operations, efficient workflow, and delivering a welcoming experience to visitors and staff.

What are some common challenges faced by front office assistants and how can they be managed effectively?

Front Office Assistants often encounter challenges such as managing high volumes of calls and visitors simultaneously, handling difficult or upset clients, and maintaining organization in a fast-paced environment. Effective time management, clear communication skills, and staying calm under pressure are key to overcoming these obstacles. Familiarity with office technology and proactive problem-solving also help Front Office Assistants provide efficient support to both staff and visitors.

What is the difference between Front Office Assistant vs Receptionist?

AspectFront Office AssistantReceptionist
CredentialsHigh school diploma; some roles may prefer customer service or administrative certificationsHigh school diploma; customer service experience often preferred
Work EnvironmentHotels, corporate offices, healthcare facilities, retailHotels, medical offices, corporate reception areas
Job ResponsibilitiesGreeting visitors, answering calls, scheduling, administrative supportWelcoming visitors, answering phones, managing appointments

Both roles involve front-desk duties, but Front Office Assistants often have broader administrative responsibilities and may work in various industries, while Receptionists primarily focus on greeting visitors and handling calls in specific settings like hotels or clinics.

Can you get a front office assistant job with no experience?

Front Office Assistant positions often do not require prior experience, as employers may provide on-the-job training for tasks like greeting visitors, answering phones, and managing schedules. Having good communication skills, a professional appearance, and basic computer knowledge can improve chances of securing such a role without experience.

What are the most commonly searched types of Front Office jobs in Rochester, NY?

The most popular types of Front Office jobs in Rochester, NY are:

What are popular job titles related to Front Office Assistant jobs in Rochester, NY?

For Front Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Front Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Front Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Front Office Assistant jobs?

Cities near Rochester, NY with the most Front Office Assistant job openings:

Front Office Assistant jobs near you
Infographic showing various Front Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $37,661 per year, or $18.1 per hour.

Front Office Manager & Executive Assistant

Rochester, NY • On-site

Angels In Your Home
Health Care and Social Assistance • 501 - 1,000 employees
Learn more about Angels In Your Homeexternal

$20 - $25/hr

Full-time

Re-posted 9 days ago

Job description

Description

Angels In Your Home is seeking a professional, organized, and dependable Front Office Manager & Executive Assistant to support daily office operations and provide direct administrative support to the Chief Executive Officer.


This is a full-time, in-office position scheduled Monday through Friday, 9:00 AM to 5:00 PM. The position reports directly to the CEO and plays an important role in maintaining a professional, organized, and efficient office environment.

The ideal candidate will be able to manage front office responsibilities, communicate professionally with staff, applicants, caregivers, clients, families, vendors, and community partners, and assist executive leadership with scheduling, follow-up, communication, and administrative projects.


Front Office Responsibilities
  • Serve as the first point of contact for visitors, callers, applicants, caregivers, clients, families, and vendors.
  • Answer, screen, and route incoming phone calls appropriately.
  • Greet visitors and direct them to the appropriate staff member or department.
  • Maintain a professional, organized, and welcoming front office environment.
  • Assist with incoming and outgoing mail, faxes, documents, forms, and general correspondence.
  • Monitor office supplies and assist with supply ordering as needed.
  • Support general office operations and administrative functions.
  • Assist with maintaining organized files, records, forms, and office documentation.
  • Help ensure office procedures are followed consistently.
Executive Assistant Responsibilities
  • Provide direct administrative support to the Chief Executive Officer.
  • Assist with calendar management, scheduling, meeting coordination, and follow-up items.
  • Prepare emails, letters, reports, agendas, meeting notes, and other documents as requested.
  • Track pending items, deadlines, and follow-up tasks for the CEO.
  • Coordinate communication between the CEO and internal departments as needed.
  • Assist with special projects, operational initiatives, and administrative assignments.
  • Maintain confidentiality when handling sensitive business, employee, client, and leadership information.
Home Care/LHCSA Administrative Support
  • Assist with administrative coordination related to agency operations.
  • Communicate professionally with caregivers, office staff, clients, families, and external partners.
  • Support documentation and communication processes to help ensure timely follow-up.
  • Assist leadership, operations, HR, scheduling, compliance, and clinical teams with administrative needs as directed.
  • Help maintain a professional and compliant office environment in accordance with agency policies and expectations.
Schedule and Compensation
  • Full-time, in-office position.
  • Monday through Friday, 9:00 AM to 5:00 PM.

Requirements

Required Qualifications

  • Prior experience in office administration, front desk operations, executive assistance, customer service, or a similar administrative role.
  • Strong verbal and written communication skills.
  • Professional phone etiquette and customer service skills.
  • Ability to manage multiple priorities in a fast-paced office environment.
  • Strong organizational skills and attention to detail.
  • Ability to maintain confidentiality and use discretion when handling sensitive information.
  • Dependable, punctual, and able to work independently with minimal supervision.
  • Comfortable using computers, email, Microsoft Office, and general office technology.
  • Ability to remain calm, professional, and solution-focused when handling urgent or difficult situations.
Preferred Qualifications
  • Experience working in a healthcare, home care, LHCSA, MLTC, Medicaid, or human services setting.
  • Experience providing administrative support to executive leadership.
  • Familiarity with scheduling, HR, compliance, billing, or operational support functions.
  • Experience handling confidential employee, client, or business information.
  • Strong follow-up skills and ability to track multiple open items.
  • Ability to communicate professionally with both internal staff and external contacts.

Apply