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Front Office Administrator

Eatontown, NJ · On-site

$21 - $24/hr

The Front Office Administrator plays a crucial role in supporting a small team of 1-5 people by managing front office operations with a strong focus on executive support. Reporting directly to the ...

YSZ HS for Girls

Front Office Administrator

Queens, NY

$50K - $65K/yr

The front office administrator is the face of our executive team, responsible for a mixture of front desk and back-end operations in a full-time capacity. Seeking a personable, friendly, "can-do ...

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How much do front office administrator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for front office administrator in the United States is $19.80, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.39 per hour, depending on experience, location, and employer.

What does a front office administrator do?

A Front Office Administrator is responsible for managing the reception area, greeting visitors, answering phone calls, and handling general administrative tasks. They often coordinate appointments, manage correspondence, and ensure that the front office runs smoothly and efficiently. This role requires strong organizational, communication, and customer service skills, as the administrator is often the first point of contact for clients and guests. Additionally, they may support other departments with clerical work and help maintain office supplies or records.

What is the difference between Front Office Administrator vs Receptionist?

AspectFront Office AdministratorReceptionist
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice setting, handling administrative tasks, scheduling, and communicationFront desk, greeting visitors, answering calls
Employer & Industry UsageCorporate, healthcare, hospitality, and educational institutionsHotels, clinics, corporate offices, and service industries

While both roles involve front-desk presence, a Front Office Administrator typically handles broader administrative duties, scheduling, and communication management, whereas a Receptionist primarily focuses on greeting visitors and answering phones. The Front Office Administrator role often requires more experience and may involve additional responsibilities related to office operations.

What are the key skills and qualifications needed to thrive as a front office administrator, and why are they important?

To thrive as a Front Office Administrator, you need strong organizational abilities, multitasking skills, and a background in office administration, often supported by a high school diploma or associate degree. Familiarity with office management software like Microsoft Office Suite and scheduling systems is typically required. Excellent communication, professionalism, and problem-solving skills help you effectively interact with clients and support internal teams. These competencies are crucial for maintaining smooth office operations and creating a positive first impression for visitors and clients.

What are some typical challenges faced by front office administrators, and how can they be managed effectively?

Front Office Administrators often encounter challenges such as managing multiple tasks simultaneously, handling difficult client interactions, and maintaining accurate records under time constraints. To manage these effectively, it's important to prioritize tasks using scheduling tools, develop strong communication and conflict resolution skills, and stay organized with digital or physical filing systems. Proactively collaborating with team members and seeking feedback can also help streamline processes and reduce stress. Embracing these strategies ensures smoother daily operations and a positive front office experience for visitors and staff.

How much is the salary of a front office administrator?

The average salary of a front office administrator typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced administrators or those in larger companies can earn higher wages. Skills in office management software and customer service are often valued in this role.
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Front Office Administrator jobs near you
Infographic showing various Front Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $41,183 per year, or $19.8 per hour.

Front Office Administrator

Extell Development Company

Manhattan, NY

Full-time

Re-posted 29 days ago

Job description

Extell Development Company

The Company:

Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of residential, office, retail and hospitality properties, operating primarily in Manhattan and other premier cities across the nation. Experiencing outstanding growth since its founding in 1989, the company’s growing portfolio exceeds twenty million square feet.

Summary of Responsibilities:

Extell Development Company is seeking a highly experienced, poised, and proactive Front Office Administrator to serve as the front of house leader for our New York office. This highly visible and hands-on role is ideal for an accomplished administrative professional who excels in a fast-paced environment and takes full ownership of office operations, anticipates needs before they arise, and takes pride in delivering exceptional service. Beyond serving as the first point of contact for the office, the Front Office Administrator plays a key role in ensuring a seamless day-to-day experience for employees, executives, and visitors.

Essential Functions:

Front Office Leadership & Professional Presence

  • Serve as the primary point of contact, demonstrating professionalism, discretion, and sound judgement at all times.
  • Greet and assist visitors, clients, and vendors, ensuring a positive and seamless arrival experience.
  • Manage incoming calls with efficiency and tact.
  • Accurately manage visitor logs using the company’s online platform.

Office Operations & Ownership

  • Take full ownership of daily office operations, proactively identifying opportunities for improvement and ensuring smooth execution.
  • Maintain a high standard of presentation across reception area, kitchen, conference rooms, and all common areas.
  • Oversee conference room scheduling and readiness, anticipating meeting needs and resolving conflicts promptly.
  • Manage incoming and outgoing mail, packages, and messenger services with accuracy and accountability.

Supply Management & Vendor Coordination

  • Independently manage office and kitchen inventory, maintaining appropriate stock levels.
  • Ensure office equipment, such as copiers and postage machines, is operational and adequately stocked.  Coordinate with external vendors as needed.

Event Planning

  • Play a key role in planning, coordinating, and executing office events, internal meetings, and special initiatives.
  • Ensure events are well organized, professionally executed, and aligned with the company’s culture and standards.

Continuous Improvement & Special Projects

  • Identify opportunities to streamline processes and operating practices; enhancing service delivery across all office operations.
  • Embrace special projects and ad hoc initiatives.

Competencies:

  • Effective interpersonal, client service, communication (verbal and written), organizational, administrative and decision-making skills
  • Successful ability to take initiative, prioritize and multi-task
  • High attention to detail
  • Ability to think ahead, anticipating needs and proactively addressing
  • Effective ability to work independently and within a team

Education/Experience:

  • High school diploma or equivalent required; bachelor’s degree from an accredited university or college is a plus
  • Minimum of 4 years of experience in a comparable office administrative, corporate receptionist, or professional front-office role
  • Strong interpersonal and communication skills
  • Exceptional organizational skills and attention to detail
  • Ability to prioritize, multitask, and take initiative
  • Proficient computer skills to include Microsoft Office Suite and Adobe
  • Knowledge of standard office administrative practices and procedures and standard office equipment

Work Environment:

  • Office environment with the usual office equipment and minimal noise level
  • Position is in-office Monday through Friday

*Equal Opportunity Employer

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