Job Title:ย ย Advancement Services Coordinator
Department:ย ย Advancement Services
Reports to:ย ย Director, Advancement Services
Status:ย ย Full-time, Benefit Eligible
Rate:ย ย 22.36 hourly
Location: ย Lisle Campus
Position Summary:ย ย Responsible for the entry and accuracy of allgifts and pledges into the Raiser's Edge NXT system, processing matching gifts and payroll deductions and generatingdaily batch reports.ย Enter and maintainalumni and donors' data.ย Run anddistribute basic reports.ย Process andsend out donor thank you letters and receipts.
Essential Job Responsibilities:
1.ย Receive, analyze, and process gifts of cash, checks, credit cards, online gifts, bankdrafts, in-kind, pledges, stocks, matching gifts, and payroll deductions.Research any missing information and communicate with Advancement colleagues,other departments, and donors to determine the proper way to deposit anddesignate gifts as needed.ย Set up newdesignation numbers and appeal codes in Raisers Edge and coordinate with theFinance Department to allocate to the proper budget account.ย Generate and process Gift Check Deposits tothe WinTrust Bank Gift Account and run Deposit Detail Reports.ย Prepare daily batch reports.ย ย Create and upload e-files of all posted giftdocumentation and daily batch reports.ย Perform a routine reconciliation check with Raisers Edge and Authorize.netonline payment gateways.ย Supportsupervisor in reconciling and exporting RaisersEdge gift data for the Finance Dept. to post to budget accounts for month-endclose.
2.ย ย Export and combine data from eTeamSponsor and Authorize.net to generate, reconcile, and process online gift batchesfor Athletic campaigns.ย Communicate withDonor, Athletic Dept. and Finance Dept. to resolve eTeamSponsor credit card disputes.
3.ย ย Schedule and maintain a system of recurringgifts ensuring timely annual acknowledgements.
4.ย Prepareand issue combined Gift Receipts and Thank You letters. Update donor records accordingly.
5.ย ย Maintaina system of matching gift companies as well as donor-advised fundorganizations. Communicate with coordinators at corporations as needed.ย
6.ย Create new constituent records, research, and updatedata in Raiser's Edge. Work on data integrity projects.
Other Functions:
1.ย ย ย Assist in defining and documenting policy and procedures
2.ย Support interpretation of IRS rules and regulations for charitable giving
3.ย ย Utilize available research tools to conduct basic research and prospect identification searches as required.
4.ย Assist in departmental projects and events when applicable.
5.ย Other duties as assigned by the Director.
6.ย ย Create team meeting agendas and take team meetingnotes.ย ย ย ย ย ย