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Veterans Sourcing Group

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Administrative Associate

Madison Square, NY · On-site

$24 - $26/hr

Serve as the first point of contact for employees, clients, freelancers, vendors, and guests ... scheduling, and other administrative support as needed * Coordinate purchasing requests, monitor ...

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Administrative Associate

Administrative Associate

Veterans Sourcing Group

Madison Square, NY • On-site

$24 - $26/hr

Contractor

Posted 4 days ago

New

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Job description

Job Title: Administrative Associate

Location: Hybrid – Mon/Fri Remote, Tues/Wed/Thurs Onsite at 51 Madison, Studio Location (2nd Basement)

Duration: 4+ Months (Possible extension)

Hours: 9am – 5pm, 37.5 hours per week

Interview: 1st interview virtual, 2nd interview onsite with 2 managers

Position Summary

The Multimedia & Design team is seeking an Administrative Associate to provide operational and administrative support for our internal creative studio within Corporate Communications Department.

This position plays an important role in creating a welcoming, organized, and responsive environment for employees, clients, freelancers, vendors, and guests visiting the studio, while supporting the team's day-to-day operations.

Principal Duties and Responsibilities

  • Serve as the first point of contact for employees, clients, freelancers, vendors, and guests, providing a welcoming and professional experience while supporting the day-to-day operations of the studio
  • Provide primary coverage for the main studio phone line and visitor access, including greeting guests and assisting with entry into the studio
  • Maintain the appearance, organization, and readiness of the studio's shared spaces, including conference rooms, reception, pantry, and common areas
  • Coordinate office and studio supplies, catering, maintenance requests, and other operational needs to ensure the studio is ready for daily operations, meetings, and client visits
  • Provide administrative support to Multimedia & Design leadership, including calendar coordination, travel arrangements, expense reports, document preparation, meeting scheduling, and other administrative support as needed
  • Coordinate purchasing requests, monitor orders and deliveries, communicate status updates, and follow through until requests are completed
  • Receive and coordinate incoming and outgoing deliveries, including UPS, FedEx, and messenger services
  • Support operational workflows through data entry and administrative support in MediaPulse and other internal business systems
  • Assist with proofreading, formatting, and preparation of documents and presentations as needed
  • Support Operations & Administration initiatives, special projects, team meetings, catered lunches, and other administrative assignments as needed

Qualifications

  • Administrative experience in a corporate or professional office environment
  • High School diploma or GED required; Associate's or Bachelor's degree preferred
  • Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and Copilot
  • Comfortable learning new technologies and internal business systems, including MediaPulse
  • Excellent organizational, written, and verbal communication skills
  • Strong customer service and interpersonal skills
  • Strong attention to detail with the ability to manage multiple priorities
  • Ability to work independently and collaboratively in a fast-paced environment
  • Professional, dependable, and committed to following through on assignments


Preferred Qualifications

  • Experience working in a corporate communications, creative, multimedia, or production environment
  • Experience using MediaPulse


Working Environment

  • This position provides in-person operational support for the Multimedia & Design studio and requires a regular on-site presence during the team's scheduled in-office workdays.
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About Veterans Sourcing Group

Sourced by ZipRecruiter

Veterans Sourcing Group is a renowned company headquartered in New York, NY, US and is committed to providing high-quality, reliable staffing solutions and advisory services. The company operates in the human resources and staffing industry, specializing in veteran hiring. They offer various solutions to meet client needs, including strategic consultancy, professional search, and contract staffing. The company was founded by Beth Vines and Bruce Madnick, respected professionals who recognized a gap in the market for veteran-focused staffing services which prompted them to establish Veterans Sourcing Group in 2011.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

New York, NY, US

Social media

Facebook

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