Foundation Database Coordinator Jobs in Colorado

ABOUT ROSE COMMUNITY FOUNDATION

Rose Community Foundationstrives tostrengthen local communities, expand opportunitiesand address critical needs inGreater Denver and beyondthrough values-driven philanthropyacross a range of issue areasincluding health,economic opportunity, education, Jewish lifeand more. The Foundation envisions a thriving region strengthened by its diversity and generosity, and itutilizesthe varied tools at its disposal - grantmaking, advocacy,convening,investmentsand philanthropic services - to advance this aspiration.

Rose Community Foundationoriginatedfrom the1995sale of Rose Medical Center, founded by the Jewish communityin the late 1940sat a time when Jewish doctors and doctors of color were denied hospital privileges elsewhere due to discrimination.SincetheFoundation'sinceptionthree decades ago, Rose Community Foundation has granted more than $450 million to nonprofit organizations and initiatives in the seven-county Greater Denver area and beyond.The Foundation has $433 million in total assets under management, with annual grantmaking and distributions of nearly $30million - roughly $11 million of which are the Foundation's annual discretionary grantmaking dollarsandapproximately$10 millionof whichare granted from donor-advised fundsto nonprofit organizations of their choosing around the state, country and world.

SUMMARY

Rose Community Foundation seeks an Operations Coordinator to support efficient grant administration, maintain accurate data across systems, and ensure smooth committee and governance processes that power the Foundation's impact. The Operations Coordinator is detail-oriented, process-driven, proactive and collaborative with a passion for philanthropy and community. The Operations Coordinator is a member of the Finance and Operations team, which ensures the Foundation's resources - financial, physical, technological and human - effectively and efficiently power its impact in the community.

DUTIES AND RESPONSIBILITIES

Grants Management

Provide grants administration support, including processing grants in the Foundation's system, conducting compliance and eligibility screenings, and assisting with grant payment processes

Provide customer service to prospective grant applicants and existing grantees, serving as the primary contact for technical support for the online portal and responding to general inquiries

Ensure grant workflows stay on track by gathering required documentation, monitoring deadlines, communicating with internal and external partners, and following up on outstanding tasks

Follow up on system deadline reminders, overdue reports and similar ongoing process auditing and maintenance.

Committee and Governance Support

Manage meeting logistics for the Investment, Audit and Finance, and Impact Investing Committees, including scheduling, compilingand distributing agendas and materials, making catering and space arrangements, recording meeting minutes, and managing meeting technology

Provide continuity across all Foundation committees (10) for standardized processes, including agenda templates, compliance with governance policies, and filing requirements

Serve as the primary administrator for the Foundation's committee and board portal (OnBoard), managing user accounts and permissions and providing technical support

Collect,recordandmonitorall staff,committeeand boardmemberconflicts of interest to ensure all proper disclosure procedures and reporting requirements are met

Support board and committee development by tracking terms, nominations, and prospect outreach.

Database and System Support

Serve as a departmental "power user" for the Foundation's databases, providing support, troubleshooting and partnership to colleagues

Perform routine data hygiene and maintenance tasks in the Foundation's databases, including auditing records for discrepancies, updating records, removing duplicates, ensuring the completeness and accuracy of information, assisting with organization-wide rollout of new database usage best practices, and maintaining process documentation

Build, maintain andexportcontact lists, reports, and other data extracts to assist with departmental and cross-departmental projects.

General

Serve as back-up to the Office Manager

Other duties as assigned.

SUPERVISOR RELATIONSHIP

The Operations Coordinator reports to the Chief Operating Officer and does not have administrative support or direct reports.