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SUPPORT SPECIALIST
DATA AND RECORDS COMPLIANCE
JOB DESCRIPTION
JOB TITLE: Support Specialist - Data and Records Compliance       FLSA STATUS: Exempt                         
REPORTS TO: Director of Assessment, Insight and Analytics           PAY GRADE: SAT 08
LOCATION: Education Support Services                                           DAYS:  228  | CALENDAR E
                                                                                                           JOB ID & DATE: SAT-95 | January 2026
JOB PURPOSE SUMMARY
The Specialist, Data and Records, supports Adams 14 educators and school leaders in effectively using data to elevate student outcomes, and advance the district's commitment to a culture of continuous improvement. This role focuses on analyzing and interpreting student performance data to generate actionable insights that align with Adams 14 goals and priorities and meet local, State and Federal compliance deliverables. This includes, but is not limited to, all CDE data pipe line reporting and semi annual state counts.
The Support Specialist collaborates with staff to implement evidence-based practices tailored to the unique needs of our students and community, ensuring data-driven decisions contribute to equitable and measurable progress across the district.
REQUIREMENTS
Education Level Details
Bachelor's degree in general education, School Administration, Communications, Human Resources, Business or related field or equivalent experience.
License / Certification / Language Required
Google Data Analytics Certification (optional).
Project Management Professional Certification (optional).
Work Experience Required
Three years working with student and/or district level data systems and records
Minimum 5 years of K - 12 experience.
Other Skills and Abilities Required 

• Exceptional data analysis skills using Google Sheets, Microsoft Excel custom formulas and pivot tables.
• Strong organizational, communication, and interpersonal skills.
• Ability to independently train on software systems related to student information.
• Ability to communicate effectively (verbal and written). 

 
KEY FUNCTIONS, ESSENTIAL DUTIES AND RESPONSIBILITIES
General

• Coordinate the collection, integration and formatting of all data required for submission to all State and Federal agencies.
• Work cooperatively with campus and central office office staff to collect, organize and format the required data in a timely manner.

CORA Related

• Review and interpret requests for records, data and information to provide an appropriate response in a timely manner. This duty is not limited to communicating with external customers to adequately define the scope of the request. Response to requests are timely, organized, complete and thorough. This position works with staff to gather and review response materials to the request so that the response contains all appropriate, responsive, non-privileged materials.
• Review materials provided by staff for responsiveness and determine whether materials are privileged or exempt from CORA. Work with other departments and the Attorney General Office (AGO) when requests are of a sensitive nature.
• Stay current on policies, procedures, CORA and Freedom of Information developments and litigations, current news and trends so that job knowledge keeps pace with changing needs.
• Coordinate with other divisions to share knowledge. 

Records Management Operations

• Develop and administer processes, policies and procedures pertaining to all aspects of the records life cycle.
• Coordinates with other programs to develop workflows for business processes and document management. Contributes to the development of policies and procedures pertaining to all aspects of document management, from receipt to final disposition.
• Provides quality assurance and control feedback on the management of hard copy and digital files.
• Arranges training for staff in best practices for document management, processes, submittals, retention and disposition of records and materials the Division creates, receives or holds.
• Understand data storage, extractions and manipulation so that data is managed in accordance with records standards and practices.
• Responsible for developing and maintaining a calendar of all local, State and Federal compliance deliverables, and managing their collection and submission.

Database Entry, Maintenance & Development

• Coordinates with staff to upload documents, perform data entry and track digital records in the records management database.
• Consults with database admins in best practices and development in the electronic content management database.
• Respond to special requests in database entry and maintenance. 

Reports and Training 

• Run edits, reports and verification checks on data to ensure the accuracy of information.
• Distribute edits and reports to the appropriate staff for analysis.
• Supports the maintenance of the student management system parameters for the District (Alma).
• Implement and comply with policies established by federal and state laws, State Board of Education rule, and local board policy in the area of student attendance; comply with all district and campus routines and regulations.

Documentation

• Maintain accurate documentation.

Other

• Perform other duties as assigned. 

Assessment Department
This role reports to the Director of Assessment, Insights, and Analytics.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
The physical demands, work environment factors and mental functions described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical Demands: While performing the duties of this job, the employee is occasionally required to stand, climb or balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 40 pounds.
Work Environment: While performing the duties of this job, the employee will work primarily in office locations.  The Employee may be required to temporarily work from a remote location in the event of a district shut-down or other event.
Mental Functions: While performing the duties of this job, the employee is regularly required to communicate, compare, analyze, coordinate, instruct, evaluate, and use interpersonal skills. Occasionally required to compile, copy, compute and negotiate. 
TRANSPARENCY IN PAY AND BENEFITS
Adams 14 is committed to transparency in compensation and benefits and complies with Colorado's Equal Pay for Equal Work Act. We offer a competitive and comprehensive benefits package designed to support the health, financial security, and well-being of our employees.
Compensation for this position is $57,451 to $84,898 per year (2025-2026), based on verified experience and qualifications, and aligned with the Adams 14 salary schedule. This position is scheduled for 228 work days annually. Additional compensation opportunities may be available through stipends or supplemental assignments, depending on job responsibilities.
Benefits include: Paid Time Off (PTO), Medical, dental, and vision insurance plans, District contributions to Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), Employee Assistance Program (EAP) with free and confidential support services, Wellness and preventive care programs.  Voluntary coverage options for life insurance, accidental death and dismemberment (AD&D), critical illness, cancer care, legal assistance, and accident insurance are available for all full-time staff.
Retirement and voluntary benefits include: Membership in the Colorado Public Employees' Retirement Association (PERA) and optional retirement savings plans including 403(b) and 457(b).
For more detailed information, please review the Adams 14 Employee Benefits Guide, available on the District website.