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Forms Specialist Jobs (NOW HIRING)

SEOK

Employment Specialist

Durant, OK · On-site

$35K/yr

Employment Specialist Salary $35,692 SUMMARY The Employment Specialist serves as a primary point of ... Process Employment Request Forms and Employee Transaction Forms. * Maintain employment postings ...

SEOK

Employment Specialist

Durant, OK · On-site

SUMMARY The Employment Specialist serves as a primary point of contact for the Office of Human ... Process Employment Request Forms and Employee Transaction Forms. * Maintain employment postings ...

STI

ADA Accessibility Compliance Specialist

Atlanta, GA · On-site

We are seeking an ADA Accessibility Compliance Specialist to ensure that all digital and physical forms comply with the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines ...

CalHR

Eligibility Specialist II

Sacramento, CA

$20.57 - $21.59/hr

... declaration forms Resolves discrepancies by securing documentation, medical records and ... Specialist I classification in an Interagency Merit System (IMS) County; OR Two (2) years of ...

CalHR

Eligibility Specialist II

Sacramento, CA · On-site

$24.66 - $29.98/hr

... declaration forms Resolves discrepancies by securing documentation, medical records and ... Specialist I classification in an Interagency Merit System (IMS) County; OR Two (2) years of ...

CalHR

Eligibility Specialist II

Sacramento, CA · On-site

... declaration forms Resolves discrepancies by securing documentation, medical records and ... Specialist I classification in an Interagency Merit System (IMS) County; OR Two (2) years of ...

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Forms Specialist information

What is the difference between Forms Specialist vs Data Entry Clerk?

AspectForms SpecialistData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with form softwareHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, healthcare, legal, or government sectorsOffice environments, retail, healthcare, administrative settings
Employer & Industry UsageOrganizations managing forms, records, and data collectionCompanies requiring data input, record keeping, and database updating

While both roles involve data handling, a Forms Specialist focuses on creating, managing, and ensuring the accuracy of forms within specific industries, whereas a Data Entry Clerk primarily inputs data into systems. The Forms Specialist often requires familiarity with form software and industry-specific knowledge, making their role more specialized compared to the more general data entry tasks of a Data Entry Clerk.

What are some common challenges a forms specialist faces when managing form updates and version control?

A Forms Specialist often encounters challenges related to maintaining accurate version control and ensuring all stakeholders are using the most current forms. Coordinating updates across multiple departments can be complex, especially when there are frequent regulatory or organizational changes. Clear communication, meticulous documentation, and a robust tracking system are essential to prevent confusion and maintain compliance. Regular collaboration with IT, compliance, and end-users helps streamline the update process and address any issues promptly.

What are the key skills and qualifications needed to thrive as a forms specialist, and why are they important?

To thrive as a Forms Specialist, you need strong attention to detail, proficiency in document design, and familiarity with regulatory requirements, often supported by experience in data entry or document management. Expertise with form-building software such as Adobe Acrobat, Microsoft Forms, or specialized enterprise solutions is typically required. Strong communication, analytical thinking, and problem-solving abilities help you collaborate with stakeholders and tailor forms to user needs. These skills ensure forms are accurate, user-friendly, and compliant, which is essential for efficient data collection and organizational operations.

What is a forms specialist?

A Forms Specialist is a professional responsible for designing, creating, maintaining, and managing various types of forms used within an organization. They ensure that forms are user-friendly, compliant with regulations, and effectively capture required information. Forms Specialists often work with both digital and paper forms and collaborate with other departments to optimize workflows and data collection processes.
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What job categories do people searching Forms Specialist jobs look for?

The top searched job categories for Forms Specialist jobs are:

Forms Specialist jobs near you
Infographic showing various Forms Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution.

Sales Project Specialist - Custom Studio 431

Landscape Forms

Kalamazoo, MI • On-site

Full-time

Retirement, PTO

Posted 21 days ago

Landscape Forms rating

6.2

Company rating: 6.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

37th of 51 rated furniture manufacturers

Job description

Location & Flexibility
This is a hybrid role designed for both flexibility and connection. While remote work is supported, the position requires a consistent on-site presence at our Kalamazoo, MI headquarters, particularly from April through October, when customer visits and in-person collaboration are at their peak.
Ideal candidates will reside within driving distance and be comfortable adjusting their schedule to support increased on-site engagement during this time.
About The Role
Studio 431 brings custom ideas to life for Landscape Forms customers, creating unique solutions for outdoor spaces that go beyond our standard product offering.
As a Sales Project Specialist, you'll work at the intersection of sales, design, manufacturing, and the customer, helping move custom projects from initial inquiry and specification through quoting, follow-up, and ultimately, order conversion.
You'll take an active role in managing and advancing multiple project opportunities at once-building relationships with clients, understanding project needs, developing quotes and specifications, coordinating across internal teams, and keeping opportunities moving toward a successful close.
This is an ideal opportunity for someone who enjoys the commercial side of project-based work: building relationships, solving problems, managing details, and seeing a project progress from an idea to a finished solution.
We're looking for someone who is proactive, organized, comfortable communicating with clients, and motivated by winning business. Experience working in construction, building products, commercial furniture, architectural products, design, manufacturing, or another project-driven B2B environment would translate especially well to this role.
What You Can Expect
Support, stability, and the opportunity to grow within a design-driven, collaborative environment.
Landscape Forms takes pride in offering a competitive benefits package including, but not limited to, insurance benefits (available your first day), 401(k), family and parenting leaves, tuition reimbursement, wellness programs, quarterly bonuses, and paid time off.
Who We Are
Landscape Forms is the industry leader in integrated solutions of high-design site furniture and advanced LED lighting. For more than 50 years we have produced site furnishings that help designers and other clients achieve beautiful, functional environments that enhance the experience of outdoor space. Our secret is simple. Design, Culture, and Craft drive everything we do.
How You Contribute
  • Support the execution of the company's go-to-market strategy by advancing and tracking sales opportunities
  • Develop product specifications and build relationships within targeted design firms, contractors, and key accounts
  • Partner with Business Development Representatives to move opportunities through the sales pipeline and support conversion into orders
  • Provide quote development and pricing support for custom project opportunities
  • Manage and respond to inbound leads and inquiries, ensuring timely and professional client communication
  • Manage client and sales communications across shared territory inboxes and project channels
  • Contribute to and be accountable for Studio 431 team sales goals and order volume
  • Support closing activities with designated accounts and active opportunities
  • Coordinate and distribute client-facing materials (e.g., samples, product information) to support sales efforts
  • Maintain accurate opportunity tracking and activity within Salesforce (or CRM)
  • Collaborate cross-functionally to ensure alignment on project timelines, scope, and deliverables
  • Identify opportunities to improve processes that enhance the customer and sales team experience
  • Work within established timelines and budgets while maintaining quality and responsiveness
  • Participate in additional sales and project-related activities as needed

Criteria for Success
  • 3-5 years of experience in project-based sales, account management, inside sales, business development, estimating/quoting, or customer-facing project coordination
  • Experience working in a B2B, project-driven environment where you've helped manage opportunities, customers, quotes, specifications, or projects from initial request through completion
  • Experience within commercial furniture, architectural products, building materials, construction, manufacturing, design, or a similar industry is strongly preferred
  • Experience working with architects, designers, contractors, dealers, manufacturers, or other project-based B2B customers is especially valuable
  • Strong relationship-building skills and an interest in the commercial side of project work
  • Excellent communication skills with the ability to clearly convey project and technical information to a variety of audiences
  • Highly organized with strong follow-up skills and the ability to keep multiple opportunities moving simultaneously
  • Proactive and comfortable taking ownership rather than waiting for direction
  • Comfortable working with pricing, measurements, specifications, and other project details
  • Able to collaborate effectively across sales, design, engineering, manufacturing, and other internal teams
  • Familiarity with Salesforce or another CRM is preferred
  • Bachelor's degree in business or a related field preferred

Physical Requirements And Work Environment
  • Ability to lift up to 50 pounds and stand, sit, or walk for up to 5 hours
  • This hybrid role may include time in manufacturing or warehouse environments, which can be noisy or warm and include proximity to moving machinery

At Landscape Forms, we're driven by design, collaboration, and continuous improvement. If you're looking to be part of a team that values both performance and people, we'd love to hear from you.

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