Forms Manager Jobs in California (NOW HIRING)

Are you a highly driven and organized Accounts Payable professional? HCI Systems Inc. is a fast-growing, low-voltage contracting company based in California, and we’re seeking an experienced Accounts Payable Manager to join our team in Ontario. In this pivotal role, you will be responsible for managing and overseeing the full AP cycle for three of our business entities: HCI Systems, CMD Electric and Control Systems Inc. by processing a high volume of invoices daily, and maintaining effective communication with vendors and subcontractors.

You will play a crucial role in our accounting operations and have the opportunity to make a significant impact within our organization.

• Oversee and manage the full AP cycle for three of our business entities: HCI Systems, CMD Electric and Control Systems Inc., including retrieving invoice approvals, matching invoices to purchase orders, and posting for payments.
• Handle a high volume of 40-60 invoices daily with precision and efficiency.
• Precisely input invoices against purchase orders, major purchase orders, and subcontracts.
• Accurately maintain and store invoices, checks, and other pertinent documents.
• Process check requests and conduct check runs in a timely manner.
• Manage and train our Front Desk Receptionists to ensure operational efficiency.
• Ensure vendor profiles are accurate and comply with regulatory requirements, maintaining up-to-date records of Certificates of Insurance (COI) and W9 forms.
• Manage vendor releases (lien waivers and lien releases) and ensure all necessary documentation is obtained to mitigate any potential risks.
• Reconcile vendor statements regularly on a monthly basis and conduct monthly reconciliation of various credit card statements.
• Review invoices and liaise with vendors as needed to address any inquiries or discrepancies.
• Collaborate with the management team on process improvement initiatives to improve our accounting functions and operations.

• 2-3+ years of full AP cycle experience within the construction or electrical industry.
• Associate‘s degree or equivalent accounts payable work.
• Demonstrated ability to lead and manage a team of accounts payable professionals.
• Proficiency in efficiently processing a high volume of invoices daily while maintaining a high level of accuracy.
• Previous experience managing construction lien waivers and certificates of insurance.
• Skilled in credit card and vendor statement reconciliation.
• Strong communication skills, both verbal and written, with advanced proficiency in Word, Excel, and Outlook.
• Possesses excellent organizational skills and excels in accuracy and completing tasks within tight deadlines.
• Strong work ethic and team player mentality.
• Must have a positive outlook (glass half-full person).

Why Join Us?

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment and give equal opportunity considerations to applicants and employees regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). HCI will reasonably accommodate employees and applicants with disabilities as required by law, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.