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Fleet Administrative Assistant Jobs in Spring, TX

SSI

Administrative Assistant

Houston, TX · On-site

$17.25 - $23.25/hr

Responsible for company fleet vehicles for cleaning, maintenance and gas. * Set-up and break-down conference rooms on day-to-day basis. * Assist with the physical set-up for a new employee's desk to ...

SSI

Administrative Assistant

Houston, TX · On-site

$17.25 - $23.25/hr

Responsible for company fleet vehicles for cleaning, maintenance and gas. * Set-up and break-down conference rooms on day-to-day basis. * Assist with the physical set-up for a new employee's desk to ...

Enterprise Electrical

Fleet Coordinator

Cypress, TX · On-site

The position serves as a primary administrative point of contact for fleet-related requests and ... Review vehicle condition reports and ensure identified issues are addressed promptly. Assist with ...

Enterprise Electrical

Fleet Coordinator

Park Row, TX

The position serves as a primary administrative point of contact for fleet-related requests and ... Review vehicle condition reports and ensure identified issues are addressed promptly. Assist with ...

Enterprise Electrical

Fleet Coordinator

Houston, TX · On-site

The position serves as a primary administrative point of contact for fleet-related requests and ... Review vehicle condition reports and ensure identified issues are addressed promptly. Assist with ...

Enterprise Electrical

Fleet Coordinator

Houston, TX · On-site

The position serves as a primary administrative point of contact for fleet-related requests and ... Assist with vehicle acquisition, replacement, disposal, transfers, and inventory management. • ...

Enterprise Electrical

Fleet Coordinator

Cypress, TX · On-site

The position serves as a primary administrative point of contact for fleet-related requests and ... Assist with vehicle acquisition, replacement, disposal, transfers, and inventory management. · ...

Enterprise Electrical

Fleet Coordinator

Park Row, TX · On-site

The position serves as a primary administrative point of contact for fleet-related requests and ... Assist with vehicle acquisition, replacement, disposal, transfers, and inventory management. · ...

Enterprise Electrical

Fleet Coordinator

Houston, TX · On-site

The position serves as a primary administrative point of contact for fleet-related requests and ... Assist with vehicle acquisition, replacement, disposal, transfers, and inventory management. · ...

SPG Administrative Svcs. Ptr.

Administrator, Office

Katy, TX · On-site

$16.50 - $22.75/hr

Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations ... If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist ...

Sysco Corporation

Fleet Supervisor

Houston, TX · On-site

The position is also responsible for administrative duties including parts procurement, inventory ... Coordinates required processes and repairs with proper departments as necessary. * Assist with ...

FHLB Des Moines

Fleet Supervisor

Houston, TX · On-site

$60 - $90/hr

The position is also responsible for administrative duties including parts procurement, inventory ... Coordinates required processes and repairs with proper departments as necessary.* Assist with ...

Sysco Northeast Rdc

Fleet Supervisor

Houston, TX · On-site

$65 - $90/hr

The position is also responsible for administrative duties including parts procurement, inventory ... Coordinates required processes and repairs with proper departments as necessary. * Assist with ...

Sysco

Fleet Supervisor

Houston, TX · On-site

The position is also responsible for administrative duties including parts procurement, inventory ... Coordinates required processes and repairs with proper departments as necessary. * Assist with ...

Sysco

Fleet Supervisor

Houston, TX · On-site

The position is also responsible for administrative duties including parts procurement, inventory ... Coordinates required processes and repairs with proper departments as necessary. * Assist with ...

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Fleet Administrative Assistant information

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How much do fleet administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for fleet administrative assistant in Spring, TX is $17.28, according to ZipRecruiter salary data. Most workers in this role earn between $14.57 and $19.23 per hour, depending on experience, location, and employer.

What is a fleet administrative assistant?

Fleet Administrative Assistants are professionals who provide administrative and clerical support to organizations that manage vehicle fleets. Their responsibilities typically include maintaining vehicle records, scheduling maintenance, processing invoices, tracking fleet expenses, and assisting with compliance documentation. They play a crucial role in ensuring the smooth operation and efficiency of the fleet by coordinating between drivers, vendors, and management. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a fleet administrative assistant, and why are they important?

To thrive as a Fleet Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with fleet management software, Microsoft Office Suite, and database systems is typically required. Effective communication, problem-solving skills, and the ability to multitask help you excel when coordinating schedules and managing records. These competencies are essential for ensuring smooth fleet operations, regulatory compliance, and efficient support for fleet managers and drivers.

What are some common challenges faced by fleet administrative assistants, and how are they typically addressed?

Fleet Administrative Assistants often manage large volumes of documentation, such as vehicle maintenance records, compliance paperwork, and scheduling reports. Staying organized and detail-oriented is essential to prevent errors and ensure timely renewals or inspections. Another common challenge is coordinating effectively between drivers, vendors, and management to resolve issues quickly. Most companies use fleet management software and regular communication protocols to streamline these tasks and minimize disruptions.

What is the difference between Fleet Administrative Assistant vs Fleet Coordinator?

AspectFleet Administrative AssistantFleet Coordinator
Primary RoleSupports fleet operations through administrative tasks like scheduling, record-keeping, and communicationManages fleet logistics, vehicle assignments, and maintenance coordination
Required SkillsAdministrative skills, organization, basic knowledge of fleet management softwareLogistics planning, communication, problem-solving
Work EnvironmentOffice setting, administrative departmentsField and office settings, fleet management departments
CertificationsNone typically required, some familiarity with fleet management software beneficialLogistics or transportation certifications advantageous

The Fleet Administrative Assistant primarily handles administrative support tasks within fleet operations, focusing on documentation and communication. In contrast, the Fleet Coordinator actively manages fleet logistics, vehicle scheduling, and maintenance coordination. Both roles are essential in fleet management but differ in scope and responsibilities.

What does a fleet administrative assistant do?

A fleet administrative assistant manages and maintains records related to a company's vehicle fleet, schedules maintenance, processes invoices, and tracks vehicle usage. They often use fleet management software and require strong organizational skills to ensure efficient operation of the fleet.

What are popular job titles related to Fleet Administrative Assistant jobs in Spring, TX?

For Fleet Administrative Assistant jobs in Spring, TX, the most frequently searched job titles are:

What job categories do people searching Fleet Administrative Assistant jobs in Spring, TX look for?

The top searched job categories for Fleet Administrative Assistant jobs in Spring, TX are:

What cities near Spring, TX are hiring for Fleet Administrative Assistant jobs?

Cities near Spring, TX with the most Fleet Administrative Assistant job openings:

Fleet Administrative Assistant jobs near you
Infographic showing various Fleet Administrative Assistant job openings in Spring, TX as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $35,944 per year, or $17.3 per hour.

Administrative Assistant

City Ambulance Service

Spring, TX • On-site

$18 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 20 days ago

Job description

The Administrative Assistant supports the daily operations of the Emergency Medical Services department by coordinating administrative tasks, assisting with logistics, managing communications, and ensuring the smooth operation of EMS systems. This role is essential in supporting emergency response teams, maintaining equipment inventory, scheduling, and assisting with documentation, discipline and reporting.

Duties and Responsibilities.
Administrative Support:
  • Assist with duties as given by the Operations Supervisor’s, Director of operations, Vice President of operations, Fleet Manager, Supply Manager and the Manager of assets.
  • Perform scheduling duties and coordinate EMS staff shifts and on-call duties.
  • Prepare and maintain EMS personnel schedules, ensuring coverage for shifts and emergency response.
  • Monitor and track EMS vehicle availability, repairs, and maintenance schedules.
  • Assist in managing office communications, including phone calls, text messages, emails, and other correspondence.
  • Process and maintain EMS-related records, including patient care reports, incident logs, and other documentation as required.
  • Assist in tracking and documenting attendance.
  • Assist in delivering disciplinary forms/documentation.

Logistics & Inventory Management:
  • Help track and maintain EMS equipment and supplies, ensuring all units are stocked with necessary medical supplies, tools, and personal protective equipment (PPE).
  • Coordinate the ordering and replenishment of EMS supplies and medical equipment.
  • Ensure regular inspection and maintenance of EMS vehicles and equipment, notifying the appropriate personnel of any required repairs.
  • Assist with ambulance inspections for cities requiring permits.

Communication & Coordination:
  • Act as a liaison between EMS staff, other departments, and external agencies.
  • Facilitate communication during emergencies, ensuring accurate information flow between EMS teams, hospitals, and dispatch centers.
  • Support the operations team in managing logistics for large events or incidents requiring EMS support.

Documentation & Reporting:
  • Assist with data entry and the preparation of reports related to patient care, response times, and operational metrics.
  • Ensure that all reports and records comply with regulatory standards and confidentiality requirements (HIPAA).
  • Help with audits of operational procedures, including reviewing records for accuracy and completeness.

Training & Compliance:
  • Assist with scheduling training sessions for EMS staff on safety protocols, new procedures, or equipment.
  • Ensure that staff certifications and training records are up-to-date and compliant with industry and organization standards.

Emergency Preparedness:
  • Assist with developing and implementing emergency response plans, including handling equipment and feet readiness for large scale and critical incidents.
  • Ensure proper documentation and preparedness for emergency drills and real-life emergency responses.
  • Perform additional duties as required to ensure the efficient and effective operation of the EMS department.
  • Be prepared to respond to emergency calls and all other emergency responses as needed.

Education, Experience, and Licensing Requirements:
  • High school diploma or equivalent required; an associate’s degree or higher in healthcare administration, emergency management, or a related field is preferred.
  • Previous experience in EMS, healthcare, or emergency services administration is a plus.
  • Strong organizational skills and the ability to multitask and prioritize in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent.
  • Knowledge of EMS operations, medical terminology, and emergency response protocols is desirable.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • CPR and First Aid certifications may be required or encouraged.

Physical Requirements:
  • Ability to sit or stand for long periods of time.
  • Ability to lift up to 100 pounds occasionally.
  • May require occasional evening or weekend work based on operational needs.

Job Type: Full-time.

Benefits:
  • 401(k) matching.
  • Dental insurance.
  • Health insurance.
  • Life insurance.
  • Vision insurance.

Work Location: In person.