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Fleet Administrative Assistant Jobs in Racine, WI

WillScot

Branch Coordinator

Milwaukee, WI · On-site

$17.75 - $24.25/hr

Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals. * Manage ... Fleet inventory reconciliation. * General office/facilities/administrative duties to include:

US Navy

Special Warfare Combat Crewman

Antioch, IL

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

US Navy

Special Warfare Combat Crewman

Wadsworth, IL

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

US Navy

Special Warfare Combat Crewman

Franklin, WI

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

WillScot

Branch Coordinator

Milwaukee, WI · On-site

$17.75 - $24.25/hr

Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals. * Manage ... Fleet inventory reconciliation. * General office/facilities/administrative duties to include:

US Navy

Special Warfare Combat Crewman

Rochester, WI

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

US Navy

Special Warfare Combat Crewman

Burlington, WI

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

WillScot

Branch Coordinator

Milwaukee, WI · On-site

$17.75 - $24.50/hr

Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals. * Manage ... Fleet inventory reconciliation. * General office/facilities/administrative duties to include:

US Navy

Special Warfare Combat Crewman

Racine, WI

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

US Navy

Special Warfare Combat Crewman

Milwaukee, WI

... activity; assist military and civilian law enforcement agencies when directed; conduct direct ... Volunteer for the SWCC program while in the Delayed Entry Program or from within the Fleet prior to ...

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Fleet Administrative Assistant information

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How much do fleet administrative assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for fleet administrative assistant in Racine, WI is $18.21, according to ZipRecruiter salary data. Most workers in this role earn between $15.34 and $20.29 per hour, depending on experience, location, and employer.

What is a fleet administrative assistant?

Fleet Administrative Assistants are professionals who provide administrative and clerical support to organizations that manage vehicle fleets. Their responsibilities typically include maintaining vehicle records, scheduling maintenance, processing invoices, tracking fleet expenses, and assisting with compliance documentation. They play a crucial role in ensuring the smooth operation and efficiency of the fleet by coordinating between drivers, vendors, and management. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a fleet administrative assistant, and why are they important?

To thrive as a Fleet Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with fleet management software, Microsoft Office Suite, and database systems is typically required. Effective communication, problem-solving skills, and the ability to multitask help you excel when coordinating schedules and managing records. These competencies are essential for ensuring smooth fleet operations, regulatory compliance, and efficient support for fleet managers and drivers.

What are some common challenges faced by fleet administrative assistants, and how are they typically addressed?

Fleet Administrative Assistants often manage large volumes of documentation, such as vehicle maintenance records, compliance paperwork, and scheduling reports. Staying organized and detail-oriented is essential to prevent errors and ensure timely renewals or inspections. Another common challenge is coordinating effectively between drivers, vendors, and management to resolve issues quickly. Most companies use fleet management software and regular communication protocols to streamline these tasks and minimize disruptions.

What is the difference between Fleet Administrative Assistant vs Fleet Coordinator?

AspectFleet Administrative AssistantFleet Coordinator
Primary RoleSupports fleet operations through administrative tasks like scheduling, record-keeping, and communicationManages fleet logistics, vehicle assignments, and maintenance coordination
Required SkillsAdministrative skills, organization, basic knowledge of fleet management softwareLogistics planning, communication, problem-solving
Work EnvironmentOffice setting, administrative departmentsField and office settings, fleet management departments
CertificationsNone typically required, some familiarity with fleet management software beneficialLogistics or transportation certifications advantageous

The Fleet Administrative Assistant primarily handles administrative support tasks within fleet operations, focusing on documentation and communication. In contrast, the Fleet Coordinator actively manages fleet logistics, vehicle scheduling, and maintenance coordination. Both roles are essential in fleet management but differ in scope and responsibilities.

What does a fleet administrative assistant do?

A fleet administrative assistant manages and maintains records related to a company's vehicle fleet, schedules maintenance, processes invoices, and tracks vehicle usage. They often use fleet management software and require strong organizational skills to ensure efficient operation of the fleet.

What are popular job titles related to Fleet Administrative Assistant jobs in Racine, WI?

For Fleet Administrative Assistant jobs in Racine, WI, the most frequently searched job titles are:

What job categories do people searching Fleet Administrative Assistant jobs in Racine, WI look for?

The top searched job categories for Fleet Administrative Assistant jobs in Racine, WI are:

What cities near Racine, WI are hiring for Fleet Administrative Assistant jobs?

Cities near Racine, WI with the most Fleet Administrative Assistant job openings:

Fleet Administrative Assistant jobs near you
Infographic showing various Fleet Administrative Assistant job openings in Racine, WI as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, 2% Contract, and 3% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,874 per year, or $18.2 per hour.

Branch Coordinator

WillScot

Milwaukee, WI • On-site

$17.75 - $24.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 19 days ago

WillScot rating

7.4

Company rating: 7.4 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

296th of 545 rated manufacturers

Job description

At WillScot, our team of nearly 5000+ people makes our company a Great Place to Work® and we believe our people are what give us a competitive advantage in the industry. Our differentiation begins with our values, which are lived through our employees and aligned to the needs of our customers and communities. From day one, we invest in your growth and your future, while giving back to the communities we serve. Learn more about WillScot and who we are, here.
As North America's leading provider of complete temporary space solutions, we have helped customers across 260+ locations in the United States, Canada, and Mexico, get the innovative flexible workspace and portable storage solutions that are right for their timeline and their project, Right From the Start. Learn More.
ABOUT THE JOB:
The Branch Coordinator (BC) is responsible for managing office duties & procedures to create and maintain an efficient branch work environment: organizational effectiveness, communication, and safety.
WHAT YOU'LL BE DOING:
Environment, Health & Safety
  • Comply with Environmental Health & Safety Policies

Customer Service
  • Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals.
  • Manage inbound calls and branch notifications to communication procedures, guidelines, and policies.
  • Collaborate effectively with the Collections team to proactively resolve customer concerns or disputes to satisfactory resolution.
  • Oversee the end-to-end Customer Service process, ensuring exceptional service delivery.
  • Facilitate efficient Delivery and Return processes to ensure seamless operations.
  • Utilize Net Promoter Score (NPS) feedback to identify and drive process improvement.
  • Build sustainable relationships and trust with vendors and customers (internal & external) through open, proactive communication.

Office Operations
  • Manage Location Accounts Payable process to include:
  • Investigate invoices that do not match POs and reconcile discrepancies.
  • Manage local service contracts, blanket POs, etc.
  • Prepare required PO reporting and documentation consistent with policy.
  • Issue and receive POs within standard response times.
  • Manage Location Month-End Close processes to include:
  • Reconciliation of delivery and installation (D&I) reports,
  • Risk management reporting (accidents, OSHA, DOT, etc.)
  • Fleet inventory reconciliation.
  • General office/facilities/administrative duties to include:
  • Ordering/receipt/inventory of office supplies
  • Facilitating IT Help Desk assistance for branch employees as required.
  • Receiving and distributing incoming mail and/or deliverables.
  • Facilitating location employee timeclock use and reporting
  • Collaborating with HR and Managers in onboarding new hires.
  • Other duties as assigned.

Inventory & Material Coordination (as applicable):
  • Generating POs for requested Parts/shop materials, placing orders, processing POs upon receipt.
  • Assisting in branch inventories.
  • Manage Value Added Products & Services (VAPS) inventory including substitutions and backordered items.

EDUCATION AND QUALIFICATIONS:
Requirements:
  • High school diploma or GED
  • 3 or more years' applicable experience
  • MS Office (Excel/Word/Outlook) proficiency
  • Experience working effectively with customers and vendors by phone, email, Zoom, etc.
  • Strong service orientation, active listening,
  • Excellent oral/written communication skills
  • Vendor negotiation experience (price, timing, etc.)
  • Ability to follow direction and meet deadlines in a fast-paced environment
  • Experience applying creativity to problem-solving for positive outcomes
  • Experience building sustainable relationships and trust with vendors through open, proactive communication
  • Ability to effectively manage multiple, changing priorities in a fast-paced environment

Preferred:
  • College Degree
  • Experience with Salesforce.com, SAP, Tableau, Hyperion, Teams/Zoom or Smartsheets.

Occasional travel may be required.
Personal Characteristics:
  • Lead by example through living our values:
  • Dedicated to Health & Safety
  • Committed to Inclusion & Diversity
  • Driven to Excellence
  • Trustworthy & Reliable
  • Devoted to Our Customers
  • Community Focused

This posting is for a(n) Existing Position.
Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, skills, or physical abilities required. Team members may be required to perform duties outside normal responsibilities from time to time as needed.
All regular WillScot positions offer a generous benefits package to help our employees and their families Be Well. This includes medical, dental, vision, disability, life insurance, paid time off (including Company holidays), tuition reimbursement, a retirement savings plan with company match, and more! More information about benefits may be found here. Many positions also have variable pay opportunities including commission, bonus, performance rewards, or other incentive programs.
We are an Equal Opportunity Employer. Veterans and individuals with disabilities are encouraged to apply.

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