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Financial Operations Coordinator

Westminster University

Position Type: Full-Time, Benefited

Work Location: Westminster University Campus

1840 South 1300 East

Salt Lake City, UT 84105

What we offer:

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Paid Parental Leave
• Paid Family and Medical Leave
• 403(b) Retirement Plan with a 5.5% employer contribution
• Tuition Remission (after a qualifying period of employment)
• 18 Paid Holidays Annually
• Cell Phone Plan Discounts

Application Instructions:

Please apply directly through Westminster University's Career Job Board.

About Westminster University:

Westminster University is a private, independent, and comprehensive university in Salt Lake City, Utah. For more than 150 years, Westminster has combined academic excellence with a strong sense of community and purpose. Located at the base of the Wasatch Mountains, the university offers the energy of a growing metropolitan area alongside world-class outdoor recreation just minutes from campus.

Our campus is collaborative, student-centered, and grounded in academic integrity. Faculty and staff work closely with students to foster critical thinking, career readiness, and meaningful engagement beyond the classroom. Employees are supported in their professional growth and encouraged to bring forward ideas that strengthen the university.

Westminster is committed to creating a workplace where people thrive – offering flexibility, generous time off, and a culture that values balance, inclusion, and innovation.

About the Role:

The Financial Operations Coordinator performs advanced accounts payable, cash management, procurement support, and financial operations activities for the University. This position is responsible for processing payments, managing cash receipts and reconciliations, maintaining vendor records, supporting purchasing card administration, assisting with tax reporting, and ensuring compliance with University policies and regulations.

The APA serves as a key resource for students, faculty, staff, and vendors by providing excellent customer service, resolving financial discrepancies, supporting audits, and contributing to process improvements and financial system modernization initiatives.

Essential Duties and Responsibilities

Accounts Payable & Cash Management

• Process vendor payments, student refunds, reimbursements, cash receipts, deposits, and other financial transactions.
• Reconcile cash activity, maintain accurate records, and research discrepancies.
• Process payments through checks, ACH, and other approved methods.
• Maintain accounts payable documentation and support month-end and year-end activities.

Procurement & Vendor Administration

• Review invoices, purchase orders, requisitions, and payment requests for accuracy and compliance.
• Establish and maintain vendor records, including tax documentation.
• Respond to vendor inquiries and resolve payment-related issues.
• Support procurement processes and electronic workflow initiatives.

Credit Card & Compliance Administration

• Administer purchasing card and credit card programs, including transaction reviews, reconciliations, and policy compliance.
• Assist with IRS Form1099reporting, tax compliance, and regulatory requirements.
• Maintain records supporting audits and financial reporting.

Customer Service & Financial Support

• Provide assistance to students, faculty, staff, and vendors regarding payments, accounts payable, and financial procedures.
• Research and resolve transaction issues and account discrepancies.
• Serve as a resource for University financial policies and processes.

Audit, Reporting & Process Improvement

• Prepare reconciliations, reports, and audit documentation.
• Assist internal and external auditors with requested information.
• Support implementation of financial systems, process improvements, and paperless workflows.
• Develop and maintain procedures and training materials as needed.

Minimum Qualifications

• Bachelor's degree, with preference in Accounting, Finance, Business Administration, or related field.
• Three (3) years of progressively responsible experience in accounts payable, cash management, accounting, finance, or related financial operations.
• Knowledge of accounts payable, cash handling, and financial controls.
• Understanding of procurement, payment processing, and compliance requirements.
• Strong analytical, organizational, and problem-solving skills.
• Excellent customer service and communication abilities.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to maintain confidentiality, exercise sound judgment, and learn financial management systems.

Preferred Qualifications

• Master's degree in Accounting, Finance, Business Administration, or related field.
• Higher education finance experience.
• Experience with Banner, Workday, Ellucian, PeopleSoft, or similar ERP systems.
• Experience with tax reporting, audit support, electronic payment processing, or purchasing card administration.

Equal Employment Opportunity:

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.