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Finance Admin Assistant Jobs in Indiana (NOW HIRING)

Brown Orthodontics

Business Assistant

Evansville, IN

$18 - $23.75/hr

Dental / Medical Admin Experience (1+ years) * Dental terminology and knowledge * Well versed in ... Address patient financial concerns, maintain accurate financial records, and hold at least a High ...

Ogletree Deakins

Office Administrator

Indianapolis, IN · On-site

$17.25 - $23.75/hr

Regularly review and analyze monthly financial reports, working closely with OMS to address ... * Assist shareholders with enhancing the Firm's visibility and image in the local market and ...

Howmet Aerospace

Financial Analyst

La Porte, IN

Maintain & Administer Site's Fixed Assets and Capital Plan. * Internal and External reporting ... Business unit/corporate requests. * Assist in monthly finance close. * Support management financial ...

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All JobsFinance Admin JobsFinance Admin Assistant JobsFinance Admin Assistant Jobs in Indiana

Finance Admin Assistant information

See Indiana salary details

$10

$22

$37

How much do finance admin assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for finance admin assistant in Indiana is $22.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $24.95 per hour, depending on experience, location, and employer.

What is the difference between Finance Admin Assistant vs Accounting Clerk?

AspectFinance Admin AssistantAccounting Clerk
CredentialsBasic finance or administrative certifications, relevant experienceHigh school diploma, basic accounting knowledge
Work EnvironmentOffice setting, finance departmentsOffice, accounting departments, data entry roles
Employer & Industry UsageFinancial firms, corporate finance, small businessesAccounting firms, finance departments, small to medium businesses
Common Search & ComparisonOften compared for administrative finance rolesMore focused on bookkeeping and data entry

The main difference is that a Finance Admin Assistant handles a broader range of administrative and financial support tasks, while an Accounting Clerk focuses more on data entry, bookkeeping, and accounting record-keeping. Both roles are essential in finance departments but serve different functions within the organization.

What are the key skills and qualifications needed to thrive as a finance admin assistant, and why are they important?

To thrive as a Finance Admin Assistant, you need strong numeracy, attention to detail, and a solid understanding of basic accounting principles, often supported by a diploma or coursework in finance or business administration. Familiarity with accounting software like QuickBooks, Microsoft Excel, and financial management systems is typically required. Excellent organizational skills, time management, and clear communication help you efficiently support finance teams and handle sensitive data. These skills ensure accurate financial processing, compliance, and smooth administrative operations in support of organizational goals.

What is a finance admin assistant?

Finance Admin Assistants are professionals who provide administrative support within the finance department of an organization. Their responsibilities often include processing invoices, managing financial records, assisting with payroll, handling expense reports, and supporting accountants or finance managers with various clerical tasks. They help ensure the smooth operation of financial processes by maintaining accuracy and organization in documentation and transactions. This role requires strong organizational skills, attention to detail, and proficiency with financial software and office applications.

What does a finance admin assistant do?

As a Finance Admin Assistant, your daily tasks often include processing invoices, maintaining financial records, and preparing expense reports. You’ll also assist with data entry, reconcile accounts, and support month-end closing activities. By handling administrative and clerical tasks, you help ensure the finance team runs efficiently and can focus on higher-level financial analysis and reporting. Collaboration with accountants, auditors, and other departments is common, making strong communication skills essential.
What are popular job titles related to Finance Admin Assistant jobs in Indiana? For Finance Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Finance Admin Assistant jobs in Indiana look for? The top searched job categories for Finance Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Finance Admin Assistant jobs? Cities in Indiana with the most Finance Admin Assistant job openings:
Finance Admin Assistant jobs near you
Infographic showing various Finance Admin Assistant job openings in Indiana as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $46,202 per year, or $22.2 per hour.

Animal Welfare Assistant

City of South Bend, Indiana

South Bend, IN • On-site

$41K - $46K/yr

Full-time

Posted 6 days ago

Job description

Description
POSITION SUMMARY:
The Animal Welfare Assistant Customer Service Coordinator focuses on office/business functions of the Animal Shelter and works directly with the animals daily, including potentially aggressive animals coming into the front office. Will also experience extensive animal handling daily and must maintain the office areas. When not working with the animals, this individual will work with the public on issuing proper permits and intaking stray and surrendered animals. Additionally, the individual answers incoming phone calls, greets visitors, and issues pet licenses.
As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values: Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations: Champion Values & Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness & Safety.
SUPERVISION EXERCISED:
Not applicable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Reports
  • Start day with reconciling and submitting financial reports
  • Runs report in PetPoint daily to reconcile funds paid from fees; manages cash on hand; prepares deposit for bank
  • Prepare deposit every Thursday and whenever cash on hand equals or exceeds $500
  • Send cash report to Admin & Finance
  • Inform Road AWO that deposit is ready

Daily Customer Service Tasks
  • Greet and assist visitors to shelter with animal and health related issues.
  • Answer phone inquiries and/or direct calls to appropriate staff.
  • Maintain clean and sanitary equipment, in the shelter daily, plus vehicles.
  • Handle and treat all species of animals in a humane manner.
  • Complete required reports and maintains accurate records and files on cases.
  • Answer phone; manages voicemail and directs/relays messages to appropriate staff for follow-up
  • Manage SBARC general email inbox - disseminates/responds as appropriate
  • Manage incoming mail; sort and disseminates
  • Document returned mail and Animal Welfare Alerts
  • Maintain waiting area/lobby (does not include cleaning)

o Refill brochures and forms
o Organize and stores donations
o Clean up leftover paperwork
o Organize and stores in-kind donations brought to SBARC
o Manage "free" resources for public
  • Mail out license renewals and reviews
  • Respond to cruelty checks from animal welfare organizations
  • Process licenses for owners (mail/walk-ins)
  • Respond to Facebook messages
  • Manage archives
  • Monitor office supplies and notify Director/Assistant director as needed

Manage Incoming Bite Reports and Reports as Assigned
  • Receive (fax, email) bite reports
  • Give paper form to walk-ins for lost/found reports, adoption inquiries, and volunteer inquiries

Process Owner Reclaims
  • Confirm identification
  • Confirm they are the owner; check the animal number in the lost report
  • Confirm rabies vaccine (show certificate or other proof)
  • Process temporary or permanent license and process payment
  • Connect with medical coordinator for microchip

Begin the Intake Process for Animals from Public to Leave at SBARC
  • Take ID from individual dropping off the animal
  • Confirm the animal was found within city limits
  • Scan for microchip
  • Manage the paperwork for the surrender/stray drop off
  • Give animal to medical coordinator
  • Assist with unloading animals from spay/neuter

NON-ESSENTIAL/MARGINAL FUNCTIONS:
Performs other duties throughout the building as requested by the Animal Resource Center Director. Such duties include, but are not limited to, the following:
Serves as the primary back-up for:
  • Review background history for potential volunteers (MyCase, NSO, OTIS, PetPoint, other animal welfare organizations)
  • Confirm volunteers have signed required forms
  • Document volunteer hours for community service/ answer questions for volunteer supervisors
  • Laundry duty - wash, dry, fold, put away
  • Let stray dogs outside for exercise and bathroom breaks - pm
  • Let adoptable dogs outside for exercise and bathroom breaks - pm
  • Final check of lights and water

Serves as the secondary back-up for:
  • Administer afternoon medications, food and water - dogs
  • Administer afternoon medications and water check for cats
  • Check spay/neuter animals' water and food

EDUCATION / QUALIFICATIONS:
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High school diploma or equivalent education required.
  • Experience in office coordination a plus.

KNOWLEDGE SKILLS AND ABILITIES:
  • Knowledge of animal care and control.
  • Knowledge and experience with Microsoft Word and Excel software.
  • Exceptional customer service skills with the ability to handle discourteous, disgruntled, or dissatisfied visitors to the shelter.
  • Self-motivation and the ability to motivate others.
  • The ability to be a supportive and collaborative team player.
  • Bilingual candidates are encouraged to apply.

CERTIFICATES, LICENSE, REGISTRATION:
Valid Driver's license required.
EQUIPMENT:
Desktop and laptop computer, telephone, facsimile machine, copier, and cleaning tools.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk and talk or hear. The employee is occasionally required to walk, use hands to fingers, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.
UNUSUAL DEMANDS:
Employee is subject to work beyond normal scheduled hours, weekends, and holidays and subject to emergency call back.
WORK ENVIRONMENT:
Work is performed in an office setting. The temperature in the work environment is moderate. The noise level in the work environment is usually quiet to moderate. The entire office is smoke-free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at will employer.
REQUIRED:
  • Pre-Employment Drug Screen
  • Employee Background Check

Requirements
Essential Duty: Uphold Core Values
All employees of the City of South Bend are expected to uphold and actively demonstrate the City's Core Values in their daily work, which are summarized below:
  • Excellence - Deliver high-quality service and strive for continuous improvement.
  • Accountability - Take ownership of responsibilities and outcomes.
  • Innovation - Seek creative solutions and embrace new ideas.
  • Inclusion - Promote a respectful, equitable, and welcoming environment.
  • Empowerment - Support and encourage others to grow and succeed.

This duty is fundamental to fostering a positive workplace culture and delivering exceptional public service. These values shape our culture, inform our decisions, and inspire our work every day.

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