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Filing Manager Jobs in Portland, ME (NOW HIRING)

Connecticut Water Service

Accounting Manager

Saco, ME · On-site

Assists in the accurate and timely completion of regulatory filings (e.g. SEC and the public ... Manages a team of accounting staff in the production of accounting deliverables. Performs hiring ...

Connecticut Water Co.

Accounting Manager

Saco, ME · On-site

Assists in the accurate and timely completion of regulatory filings (e.g. SEC and the public ... Manages a team of accounting staff in the production of accounting deliverables. Performs hiring ...

Connecticut Water Co.

Accounting Manager

Saco, ME · On-site

Assists in the accurate and timely completion of regulatory filings (e.g. SEC and the public ... Manages a team of accounting staff in the production of accounting deliverables. Performs hiring ...

Connecticut Water Service

Accounting Manager

Saco, ME · On-site

Assists in the accurate and timely completion of regulatory filings (e.g. SEC and the public ... Manages a team of accounting staff in the production of accounting deliverables. Performs hiring ...

Circle K Stores, Inc.

Store Manager

Topsham, ME · On-site

Organizes and maintains all store files and manuals. Manages and supervises store employees to ensure that all required and requested reports are completed accurately and timely. Manages and ...

Circle K

Store Manager

Topsham, ME · On-site

Organizes and maintains all store files and manuals. Manages and supervises store employees to ensure that all required and requested reports are completed accurately and timely. Manages and ...

Circle K Stores, Inc.

Store Manager

Freeport, ME · On-site

Organizes and maintains all store files and manuals. Manages and supervises store employees to ensure that all required and requested reports are completed accurately and timely. Manages and ...

Circle K

Store Manager

Freeport, ME · On-site

Organizes and maintains all store files and manuals. Manages and supervises store employees to ensure that all required and requested reports are completed accurately and timely. Manages and ...

Empeople Credit Union

Branch Manager

Biddeford, ME · On-site

$71.80/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Each job within the branch and of each department member's abilities in regard to branch/cash management, member file maintenance, and related functions, and sales acumen. Ability To: * Operate a PC ...

Empeople Credit Union

Branch Manager

Biddeford, ME

$71K - $107K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

Each job within the branch and of each department member's abilities in regard to branch/cash management, member file maintenance, and related functions, and sales acumen. Ability To: * Operate a PC ...

New

Empeople Credit Union

Branch Manager

Biddeford, ME

  • Medical

  • Dental

  • Vision

  • Retirement

Each job within the branch and of each department member's abilities in regard to branch/cash management, member file maintenance, and related functions, and sales acumen. Ability To: * Operate a PC ...

BerryDunn

Tax Manager

Portland, ME · On-site

$110 - $140/hr

... filing, preparation and resolution of questions from federal/ state agencies. * Be a critical ... Highly capable of managing, developing and mentoring a team of tax professionals * Active ...

University of New England

Leave Manager

Biddeford, ME · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Leave Manager works closely with HR Business Partners, supervisors, Payroll, and Benefits to ... files apart from regular personnel records, in compliance with applicable federal and state laws ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Portland, ME

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Portland, ME?

The most popular types of Filing jobs in Portland, ME are:

Filing Manager jobs near you

Cash Management Specialist

Dead River Company

South Portland, ME • Hybrid

$22 - $34/hr

Full-time

Posted 5 days ago

Dead River Company rating

8.0

Company rating: 8.0 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

59th of 364 rated logistics

Job description

This position is based out of our South Portland, ME office.

This is a hybrid role

Hourly pay range: $22.00-$34.00 based on experience

Position Summary:

The Cash Management Specialist accurately and timely prepares reports on daily cash transactions made through Dead River Company accounts for use by senior management in making cash management decisions, and to ensure the integrity of monthly financial statements.  

Essential Functions:

  • Reviews the previous day bank statement for transaction activity. Prepares journal entries to post banking transactions to the accounting general ledger. 
  • Analyzes daily E3 cash activity for all markets for any errors/adjustments and makes necessary corrections.  Loads activity into the accounting general ledger from the E3 Cash Recon Program. 
  • Calculates and prepares the company’s daily cash position. Compiles activity from the previous day banking statement, current day banking statement, and payment requests throughout the company to determine forecasted cash position. Reconciles differences between forecasted and actual position. Communicates forecast to upper management.  
  • Facilitates incoming and outgoing payments through ACH transactions, wires, and other payment methods. Processes monthly budget EFT file, confirms payment files, and performs other file maintenance. 
  • Posts customer payments made through the company’s lockbox or online payment system for ACH and credit card payments. Researches and resolves any exceptions or discrepancies. 
  • Prepares banking deposit for any miscellaneous cash and/or checks received at the corporate location. Utilizes remote deposit scanner to facilitate deposit. 
  • Responds to questions from market locations regarding payment transactions, NSF’s, LIHEAP, etc. 
  • Maintains and identifies sources of customer payments being returned for insufficient funds or incorrect banking information. Posts activity to customer’s accounts, and notifies market locations for customer resolution. 
  • Posts quarterly bad debt write-offs, recoveries, and adjustments to customer accounts per the instructions from the Credit Team. 
  • Prepares various bank account reconciliations as directed by the Manager of Treasury Services. 
  • Reviews market cash over/shorts, researches any discrepancies, and communicates variances to upper management. 
  • Researches outstanding accounts payable checks, and cancels as requested. 
  • Cross trained with other treasury peers to perform all treasury functions. 
  • Performs other treasury functions and/or special projects as assigned. 

Experience:

Minimum 2 years of experience working in a banking and/or transactional environment, accounting, or other related field. 

Other Attributes Required:

  • Fast and accurate data entry skills.
  • Strong analytical skills and attention to detail. 
  • Basic research skills to investigate cash discrepancies.
  • High mathematical aptitude.
  • Commitment to maintaining computer systems for accounting control.
  • Basic understanding of GAAP and accounting concepts. 
  • Excellent communication and interpersonal skills. 
  • Ability to manage multiple priorities and meet daily deadlines.
  • Intermediate to advanced MSOffice skills, particularly Excel.
  • Knowledge of Sage/Intacct

Education:

Bachelor’s degree in Accounting, Business Administration or a related field or an equivalent combination of education and experience is required.  

What Dead River Company employees say

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