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Filing Manager Jobs in Portland, ME (NOW HIRING)

SERVPRO of Portland

Project Manager

Gorham, ME · On-site

$55K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Manage job file documentation, job profitability, and efficiencies * Train, manage, and recruit production personnel * Create and/or review job scopes and ensure accuracy and clarity * Review all job ...

Maine

Secretary Associate Legal

Portland, ME · On-site

$40K - $57K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

Proficiency is required in wordprocessing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications. The ...

Iberdrola

Manager - Tax

Portland, ME

$113K - $148K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

Manage the preparation, review, and filing of all property tax returns and related documentation for the company's regulated utility assets. * Ensure timely and accurate payment of property taxes ...

Atria Senior Living

Certified Med Tech - CRMA

Kennebunk, ME

$23 - $27.60/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain resident medication programs and documentation, including medication distribution, ordering and reception, file management, and storage. * Enhance the lives of older adults by assisting with ...

Atria Senior Living

Certified Med Tech - CRMA

Kennebunk, ME

$23 - $27.60/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain resident medication programs and documentation, including medication distribution, ordering and reception, file management, and storage. * Enhance the lives of older adults by assisting with ...

Atria Senior Living, Inc.

Certified Med Tech - CRMA

Kennebunk, ME · On-site

$23 - $27.60/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain resident medication programs and documentation, including medication distribution, ordering and reception, file management, and storage. * Enhance the lives of older adults by assisting with ...

Atria Senior Living, Inc.

Certified Med Tech - CRMA

Kennebunk, ME · On-site

$23 - $27.60/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain resident medication programs and documentation, including medication distribution, ordering and reception, file management, and storage. * Enhance the lives of older adults by assisting with ...

Atria Senior Living

Certified Med Tech - CRMA

Kennebunk, ME

$23 - $27.60/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain resident medication programs and documentation, including medication distribution, ordering and reception, file management, and storage. * Enhance the lives of older adults by assisting with ...

Profile Mountain Holdings dba Conway Scenic Railroad

Be Seen First

Ticket Office Manager

Portland, ME · On-site

$20/hr

  • Medical

  • Dental

  • PTO

... filed. 10. Handle any credit card disputes that customers may file with their bank. 11. Reply to ... manager. Company Description Family Friendly Tourist Attraction

cookboardman

Project Manager

Cumberland Foreside, ME · On-site

The Project Manager will oversee the planning, implementation, and tracking of customer-based ... This role routinely uses standard office equipment such as computers, phones, photocopiers, filing ...

cookboardman

Project Manager

Cumberland Foreside, ME · On-site

The Project Manager will oversee the planning, implementation, and tracking of customer-based ... This role routinely uses standard office equipment such as computers, phones, photocopiers, filing ...

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Showing results 21-40

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Portland, ME

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Portland, ME?

The most popular types of Filing jobs in Portland, ME are:

Filing Manager jobs near you

Project Manager

SERVPRO of Portland

Gorham, ME • On-site

$55K - $65K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted yesterday

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Training & development

Do you love helping people through difficult situations?
Then don’t miss your chance to join our Franchise as a new . In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened”!
Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys supervising others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. 
As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate, Commissions, Bonuses. Health Insurance, Dental, Vision and other 401K.
 
Job Description: 
Manage production crews and jobs according to SERVPRO® procedures. Assign and coordinate jobs with crews, supervise job scheduling, coordinate requirements for the job, complete job files, supervise production and monitor jobs from start to finish. Provide and communicate clear and accurate pretesting, scoping of services, and job estimates. Communicate and establish rapport with commercial, insurance, and residential customers.
Responsibilities: 
  • Oversee Franchise processes relating to customers and take care of customer needs
  • Monitor and follow up on all assigned jobs ensuring customer needs are met
  • Keep Operations Manager, General Manager, or Owner updated on production, as appropriate
  • Manage relationships with centers of influence (COIs)
  • Resolve problems quickly as they arise
  • Perform production work as needed
  • Oversee scheduling of jobs, resources, and crews following SERVPRO® Franchise production guidelines
  • Manage job file documentation, job profitability, and efficiencies
  • Train, manage, and recruit production personnel
  • Create and/or review job scopes and ensure accuracy and clarity
  • Review all job paperwork (scope, estimate, job diary, and work orders) to ensure staff is ready to do the job efficiently
Qualifications:
  • Effective written and oral communication
  • Experience in cleaning/restoration preferred
  • High school diploma/GED
  • IICRC certifications preferred
  • Ability to travel locally and out of state when necessary
  • Ability to successfully complete a background check subject to applicable law
Physical and Work Environment Requirements:
  • Ability to regularly lift 50 pounds and ability to lift up to 100 pounds with assistance
  • Exposure to chemicals
  • Walking and standing for long periods of time, driving, sitting, climbing,
  • Ability to climb ladders and work at ceiling heights
  • Ability to work in tight spaces (e.g., crawls spaces under buildings)
  • Repetitive pushing/pulling/lifting/carrying objects
 
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.