ZipRecruiter

Log In

1

Filing Manager Jobs in Portland, ME (NOW HIRING)

Maine

Secretary Associate Legal

Portland, ME · On-site

$40K - $57K/yr

Proficiency is required in wordprocessing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications. The ...

Iberdrola

Manager - Tax

Portland, ME

$113K - $148K/yr

Manage the preparation, review, and filing of all property tax returns and related documentation for the company's regulated utility assets. * Ensure timely and accurate payment of property taxes ...

Robert Half

Contracts Manager

Portland, ME · Remote

$40 - $50/hr

This role will focus on managing agreement workflows, maintaining accurate contract records, and ... Maintain well-structured contract files and documentation practices so agreements and supporting ...

cookboardman

Project Manager

Cumberland Foreside, ME

The Project Manager will oversee the planning, implementation, and tracking of customer-based ... This role routinely uses standard office equipment such as computers, phones, photocopiers, filing ...

cookboardman

Project Manager

Cumberland Foreside, ME · On-site

The Project Manager will oversee the planning, implementation, and tracking of customer-based ... This role routinely uses standard office equipment such as computers, phones, photocopiers, filing ...

previous pagenext page

Showing results 21-40

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Portland, ME

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the most commonly searched types of Filing jobs in Portland, ME?

The most popular types of Filing jobs in Portland, ME are:

Filing Manager jobs near you

Behavioral Health Home (BHH) Care Coordinator - Adult Services

Health Affiliates Maine

Auburn, ME • On-site, Remote

$20.75 - $28/hr

Per diem

Medical, Dental, Vision

Re-posted 9 days ago

Job description

Health Affiliates Maine is accepting resumes for per diem Behavioral Health Home (BHH) Care Coordinators to support clients in York, Cumberland, Androscoggin, Oxford & Franklin Counties. The BHH program is an integrated, collaborative, community-based care model for the whole person. Services provide assistance to children/families and/or adults with mental health, medical and other resource needs.
**$500-$1,000.00 sign-on bonus** (stipulations apply)
Position Summary:
As the Care Coordinator, you will work alongside a Peer Support, Nurse Care Manager and BHH members to assist clients manage and coordinate medical and mental health services and also identify the resources needed to support wellness goals.
Essential Duties and Responsibilities:
  • Maintain an understanding of the core requirements of the Behavioral Health Home.
  • Provide Care Coordination that integrates physical health and behavioral health.
  • Assist in negotiating referrals and linkages to providers and other services as needed.
  • Complete comprehensive assessments of service care needs, develop service plans and also maintain accurate client files.
  • Manage a caseload independently and effectively.
  • Collaborate with external community-based services and providers.
  • Enter clinical documentation into an electronic health record system.
  • Perform other duties as assigned.

Benefits (Include but are not limited to the following):
We recognize that our ultimate success depends on our talented and dedicated workforce. Our goal is to provide a comprehensive benefits package that promotes work-life balance to support you doing your best work.
Highlights include:
  • Flexible hours!
  • Excellent and accessible supervision/consultation and support staff.
  • Manageable caseload size and the ability to make your own hours.
  • Free CEU trainings.
  • A team to help you with Acentra.
  • Health, Dental and Vision benefits may apply based on hours

Requirements
Qualifications:
  • 3 years of experience in the field of social/healthcare services preferred.
  • MHRT/C (Domains 1-3) is required to work with adults and/or Bachelor's Degree in social services or related field is required (LSW preferred) to work with children.
  • The ability to: work independently as well as a member of a collaborative team.

Apply