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Filing Manager Jobs in Portland, ME (NOW HIRING)

Verrill

Corporate Paralegal

Portland, ME

$41.02 - $43.59/hr

Responsibilities include, but are not limited to: drafting, reviewing, and analyzing legal documents; preparing and filing annual reports, audit letters and annual compliance filings; managing and ...

EOS Hospitality

People and Culture Manager

Portland, ME · On-site

Maintain confidentiality with all payroll files/information. * Relays incoming documents relating to garnishments, child support, wage verifications, etc. * Coordinates with department managers to ...

MMQCI

Accounting Manager

Saco, ME · On-site

Oversee sales tax and state filing compliance Financial Reporting & Compliance * Prepare GAAP-compliant financial statements and internal management reports * Support preparation of audit-ready ...

Atria Senior Living

Certified Med Tech - CRMA

Kennebunk, ME · On-site

$23 - $27.60/hr

Maintain resident medication programs and documentation, including medication distribution, ordering and reception, file management, and storage. * Enhance the lives of older adults by assisting with ...

Profile Mountain Holdings dba Conway Scenic Railroad

Be Seen First

Ticket Office Manager

Portland, ME · On-site

$20/hr

... filed. 10. Handle any credit card disputes that customers may file with their bank. 11. Reply to ... manager. Company Description Family Friendly Tourist Attraction

Planet Fitness

Assistant Club Manager

Windham, ME · On-site

$17.75/hr

Maintain employee files according to state regulations. * Prepare HR-related forms as necessary. * Obtain approval in writing from the Regional Manager for all overtime requests. * Manage ...

spurwink services

Payroll Manager

Portland, ME

The Payroll Manager, under the general supervision of the Assistant Controller, is responsible for ... Review quarterly State and Federal tax reporting prepared by ADP prior to filing. * Act as a ...

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Filing Manager information

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What is the highest paying manager job?

The highest paying manager roles are often executive-level positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), or Chief Financial Officer (CFO), with salaries frequently exceeding several hundred thousand dollars annually. In certain industries like finance, technology, and healthcare, senior management roles can also command high compensation, especially with bonuses and stock options included.

What jobs in the US pay 300,000 a year?

Filing managers typically do not earn $300,000 annually. High-paying roles in the US that reach or exceed this level include executive positions such as chief executives, surgeons, anesthesiologists, and specialized legal or financial professionals. These roles often require advanced education, extensive experience, and specialized skills.

What job makes $10,000 a month without a degree?

A Filing Manager typically does not earn $10,000 a month without specialized experience or certifications. High-paying roles that can reach this level without a degree often include sales, real estate, or certain entrepreneurial ventures, but these require skills, networking, or business acumen rather than formal education. Most jobs with such income levels generally demand experience, certifications, or entrepreneurial success rather than just a specific job title.
What are the most commonly searched types of Filing jobs in Portland, ME? The most popular types of Filing jobs in Portland, ME are:
Filing Manager jobs near you

Corporate Paralegal

Verrill

Portland, ME

$41.02 - $43.59/hr

Full-time

Posted 11 days ago

Job description

Verrill is actively reviewing resumes for a Corporate Paralegal in our Portland, Maine office. As one of New England’s top full-service law firms, we are interested in hiring talented individuals to join our team. Verrill offers a competitive salary and benefits package, as well as a collaborative work environment in which our employees can grow and prosper both professionally and personally.

This role is a full-time, non-exempt position supporting attorneys in our Business Law Group. Responsibilities include, but are not limited to: drafting, reviewing, and analyzing legal documents; preparing and filing annual reports, audit letters and annual compliance filings; managing and maintaining corporate records; collaborating with attorneys on fast paced merger and acquisition closings and other corporate matters; interfacing professionally with clients and other legal professionals; and maintaining strict confidentiality of sensitive information.

The ideal candidate will be a highly motivated self-starter with strong communication skills and at least three (3) years of relevant experience preferred. A bachelor’s degree and/or paralegal certificate is a plus. The successful candidate will be capable of producing high quality work in a timely and professional manner, while providing exceptional client service and team support, in a fast-paced environment. 

The successful candidate will have exceptional attention to detail and organizational skills, financial acumen, and advanced computer skills (Outlook, Word, Excel). Applicants should have proven project management skills, the ability to prioritize tasks successfully, and enjoy working as part of a team in a collaborative environment. 

The anticipated hourly rate for this position is $41.02 - $43.59. This is Verrill’s good faith estimate of the hourly rate for the position at the time of this posting for the indicated location. Final compensation will be determined by several factors including, but not limited to skills, experience, job-related qualifications and other market factors. This range represents only one component of a comprehensive compensation and benefits package at Verrill.

Applications will be reviewed in the order they are received, and the position will remain open until filled. Need help applying? Please contact the Talent Acquisition Team.

Verrill is an Equal Opportunity Employer. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

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