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Filing Manager Jobs in Wisconsin (NOW HIRING)

Alegeus

Employer File Analyst

Milwaukee, WI · Hybrid

$53K - $90K/yr

Manage assigned departmental internal ticketing queue to ensure successful resolution within SLA ... Monitor file quality trends and assist in the development of best practices or training materials ...

Bear Real Estate Group

Property Manager

Kenosha, WI · On-site

Ensure all files are approved by Compliance prior to move in, and all documents are appropriately executed prior to issuing keys * Manage waitlists or interest lists, applicant screenings, and move ...

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Bear Real Estate Group

File Processor

Kenosha, WI · On-site

LIHTC File Processing * Process applicant and resident files for LIHTC communities, ensuring ... Coordinate marketing campaigns as directed by Marketing/Regional Manager * Refresh/update online ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Wisconsin? The most popular types of Filing jobs in Wisconsin are:
What cities in Wisconsin are hiring for Filing Manager jobs? Cities in Wisconsin with the most Filing Manager job openings:
Filing Manager jobs near you

Employer File Analyst

Alegeus

Milwaukee, WI • Hybrid

$53K - $90K/yr

Full-time

Medical, PTO

Posted 19 days ago

Job description

Do you want to shape the future of fintech and healthtech? Energized by challenges and inspired by bold goals? Ready to elevate your career alongside driven and talented colleagues? If that sounds like you, explore a career at Alegeus today. Opportunity Happens Here.

Employer File Analyst

Join our team at Alegeus, where you'll experience unmatched opportunity and a culture that cares deeply about succeeding together. As an Employer File Analyst, you'll deliver exceptional service and optimize operations to make a real difference. We focus on enhancing our partner's experience, solving challenges creatively, and building trust with our partners. Make an impactful contribution in a role that values operational excellence and partner relationships!

OPPORTUNITY HAPPENS HERE - REALIZE YOURS

Alongside the best and the brightest, you will regularly:

  • Own employer-level file integration projects, ensuring accurate documentation of milestones and timely progress updates to internal and external stakeholders.

  • Lead employer-level file integration projects, ensuring accurate documentation of milestones and timely progress updates to internal and external stakeholders.

  • Work with employers to resolve and resubmit rejected records and files for incoming and existing files.

  • Manage assigned departmental internal ticketing queue to ensure successful resolution within SLA targets.

  • Identify recurring problems, operational waste, and/or automation opportunities and share with team leader.

  • Monitor file quality trends and assist in the development of best practices or training materials to reduce recurring errors.

ESSENTIAL SKILLS FOR CREATING A LASTING IMPACT

Alegeus colleagues are known as problem-solvers, risk-takers, and innovative thinkers. As an Employer File Analyst, these skills are essential for success:

  • Abilities: Skilled in Microsoft Excel, Outlook, Word, and PowerPoint; familiarity with Copilot a plus. Comfortable with file transfer processes (e.g., sFTP), large data sets, and project management methodologies (PMBOK). Detail-oriented, analytical, and process-focused with strong judgment and deadline management. Exposure to Lean or Six Sigma methodologies beneficial.

  • Experience: 1-3 years in data file management, employer group support, benefits administration, or related operations. Background in health insurance or consumer-directed products (HRAs, HSAs, FSAs) preferred. Proven experience collaborating with clients, third-party administrators, or vendors to resolve issues.

  • Education: Bachelor's Degree or equivalent experience required.

  • Location: 25% Hybrid in Maitland, FL or Milwaukee, WI

#LI-JL1

#LI-Hybrid

BECAUSE WE CARE, WE OFFER:

  • A flexible work environment

  • Competitive salaries, paid vacation, and holidays

  • Robust professional development programs

  • Comprehensive health, wellness, and financial packages

SHARED AMBITION. INSPIRED FUTURE.

At Alegeus, our success is guided by our aligned vision and values-it is how we work together and collaborate to achieve our goals.

  • People First. We pride ourselves in bringing talented people together and treating one another with care.

  • Partner Powered. We are committed to empowering our partners, knowing our success is shared and we win as one.

  • Always Advancing. We are driven by potential and relentlessly determined to achieve our goals.

"I truly believe that people who are well-skilled and talented can go wherever they want in this company. We want to create the best place anyone has ever worked." - Alegeus employee

Apply now, connect a friend to this opportunity, or sign up for job alerts!

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

The posted salary range reflects the minimum and maximum target for this position's compensation grade and represents a blended range across our three hub locations: Florida, Massachusetts, and Wisconsin. Within this range, individual compensation is determined based on a variety of factors, including but not limited to job-related skills, experience, and education. This range may also be adjusted based on geographic location and market conditions. In addition to base salary, total compensation may include bonuses, incentive plans, and a comprehensive benefits package.


Position Compensation Range:

$53,000.00 - $90,400.00

Alegeus may use AI technology during candidate interviews. The uses include recording, note-taking, and summarizing candidate interviews. The information generated by the AI technology will be used by Alegeus during the hiring process. If you wish to opt out of having AI technology transcribe your interview, please notify your recruiter in advance of the interview. Otherwise, by agreeing to an interview with us, you consent to the use of AI technology during your interview.

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