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Filing Manager Jobs in Utah (NOW HIRING)

Lorin Orvin Construction

Be Seen First

Office Manager

Saint George, UT · On-site

$18 - $30/hr

... Manager / Bookkeeper to run the day-to-day back office. This is a hands-on, in-house role ... vendor files - Track expenses and assist with month-end close Billing & accounts receivable ...

InsCipher

Tax Associate

Salt Lake City, UT · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

West Jordan, UT · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Logan, UT · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Ogden, UT · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Orem, UT · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Carta

Manager, Tax Delivery

Sandy, UT · On-site

$105K - $138K/yr

Experience related to filing obligations and completion of forms Schedule K-2 and K-3 as well as ... Organized and calm under pressure, you are able to manage competing demands on your time, whilst ...

Ole Mexican Foods Inc

Regional Manager

Orem, UT · On-site

Utilize effective file management within laptop. Bi-Lingual (Spanish/English preferred) Note: The position responsibilities are fluid and ever changing. National Accounts / Regional Accounts / GPO ...

Allen Lund Company

Account Manager

Ogden, UT · On-site

Our management provides an open and innovative environment that promotes professional and personal ... You'll monitor uninvoiced files and track missing carrier invoices , and maintain a filing system ...

Allen Lund Company, LLC

Account Manager

Ogden, UT · On-site

Our management provides an open and innovative environment that promotes professional and personal ... You'll monitor uninvoiced files and track missing carrier invoices , and maintain a filing system ...

Allen Lund Company, LLC

Account Manager

Ogden, UT · On-site

Our management provides an open and innovative environment that promotes professional and personal ... You'll monitor uninvoiced files and track missing carrier invoices , and maintain a filing system ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Utah? The most popular types of Filing jobs in Utah are:
What cities in Utah are hiring for Filing Manager jobs? Cities in Utah with the most Filing Manager job openings:
Filing Manager jobs near you

Office Manager

Lorin Orvin Construction

Saint George, UT • On-site

$18 - $30/hr

Part-time

Posted 7 days ago

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Job description

Location: St. George, UT · On-site Employment type: Full-time (~40 hours/week) Reports to: Owner

About the role

Lorin Orvin Construction, a small and established construction company, is seeking a reliable, detail-oriented Office Manager / Bookkeeper to run the day-to-day back office. This is a hands-on, in-house role responsible for the firm's bookkeeping, payroll, billing, and general office administration. It's a great fit for someone organized and self-directed who likes owning the office side of a small business and keeping it running smoothly.

This is an office-focused position — the core of the job is financial recordkeeping, payroll, billing, and office coordination.

Key responsibilities

Bookkeeping & accounts payable - Receive, code, and enter vendor invoices; schedule and process payments - Reconcile vendor statements and monthly bank statements - Maintain accurate, organized financial records and vendor files - Track expenses and assist with month-end close

Billing & accounts receivable - Prepare and send customer invoices on a monthly cycle - Apply incoming payments and maintain the receivables ledger - Monitor aging and follow up on outstanding balances

Payroll - Process payroll on a bi-weekly cycle for company staff - Collect and verify timecards for accuracy - Manage deductions, direct deposit, and payroll records - Coordinate payroll-tax filings and year-end W-2s

Human resources administration - Handle new-hire onboarding paperwork (I-9, W-4, and related forms) - Maintain personnel files and employee records - Administer benefits enrollment and track paid time off - Maintain required workplace postings and handle offboarding paperwork

General office management - Manage phones, correspondence, mail, and scheduling - Keep physical and digital filing systems organized and current - Order office supplies and maintain office operations - Run occasional errands as needed (e.g., bank, post office, supply pickups) — a company vehicle is provided - Provide general administrative support to ownership

Qualifications

Required - 2+ years of bookkeeping and/or office administration experience - Proficiency with accounting/bookkeeping software (e.g., QuickBooks) - Payroll processing experience - Strong organizational skills and attention to detail - Ability to handle confidential information with discretion - Comfortable working independently in a small-team environment - Valid driver's license and clean driving record

Preferred - Experience in construction, contracting, or a trades-based business - Associate's or Bachelor's degree - Familiarity with construction/progress billing

Compensation & benefits

Pay: $25 +/-hour, depending on experience
Company vehicle: take-home truck with fuel provided


To Apply:

lorinorvin@gmail,com

Lorin Orvin Construction is an equal-opportunity employer.