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Filing Manager Jobs in Utah (NOW HIRING)

Varsity Tutors

Basic Computer Literacy Tutor

Provo, UT · Remote

$40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Logan, UT · Remote

$40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Hrmango

Residential Mortgage Manager

Salt Lake City, UT · On-site

$3.0K/mo

Excellent records and file management skills. * Knowledge and experience using Calyx, MS Word, Excel, Outlook, ACT and other relevant software as needed. Compensation, Perks & Benefits: We know that ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities in Utah are hiring for Filing Manager jobs?

Cities in Utah with the most Filing Manager job openings:

Filing Manager jobs near you

Assistant Manager

Murray, UT • On-site

Apartment Management Consultants, LLC
Real Estate • 501 - 1,000 employees
Learn more about Apartment Management Consultants, LLCexternal

$22/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Assist the Community Manager in overseeing the financial and operational aspects of the community.

  • Manage file documentation, process resident applications, collect deposits, and ensure move-in/out procedures are completed accurately.

  • Maintain communication with residents, legal counsel, apartment locator services, and conduct outreach marketing to support resident retention.

Apartment Management Consultants rating

6.4

Company rating: 6.4 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

Job description

Apartment Management Consultants (AMC) is a leader in the property management industry. Our passion for helping people, creating authentic relationships, and common values has established a working environment that undeniably stands out. Every day our associates have the opportunity to collaborate together in a thriving culture with a determined attitude that inspires and rewards original ideas. AMC provides significant career advancement opportunities, competitive compensation, benefits, and incentive programs.
We are currently seeking an Assistant Manager!
The Assistant Community Manager supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community.
Responsibilities include:
  • Oversee file management and run assigned reports
  • Utilize proper customer service and sales techniques and ensure an efficient and courteous response to all resident requests
  • Collect all monies due and oversee audit evictions, potential skips, and move-outs by walking units to evaluate occupancy
  • Communicate with outside legal counsel during the eviction process
  • Finalize move in/out and renewals files and enter data into property management software
  • Oversee resident renter's insurance procedure
  • Collect deposits and process future residents' applications
  • Ensure the model/target apartments are ready for show and maintain a clean workspace
  • Maintain a thorough knowledge of lease terms, unit specifications, availability, current market conditions, and all company and community policies and ensure understanding of required application information, screening process, policies, and procedures
  • Maintain contact with all apartment locator services and local businesses to provide informational material
  • "Shop" surrounding or competing properties and conduct outreach marketing
  • Develop and maintain on-going resident retention programs
  • Report unusual or extraordinary circumstances regarding the property or residents
  • Maintain a professional appearance and conduct at all times

Requirements:
  • Customer service experience
  • 6 months experience in the property management industry
  • Strong communication skills both written and verbal
  • The ability to remain professional and courteous in a fast-paced working environment
  • Organization skills with strong attention to detail

Additional Information:
Apartment Management Consultants (AMC) is a leader in the property management industry. Our passion for helping people, creating authentic relationships, and common values has established a working environment that undeniably stands out. Every day our associates have the opportunity to collaborate together in a thriving culture with a determined attitude that inspires and rewards original ideas. AMC provides significant career advancement opportunities, competitive compensation, benefits, and incentive programs.
Compensation: Full-Time $19.00 to $22.00 per hour
  • Vacation & Sick Time for Full & Part-Time Employees
  • Health and Wellness Programs
  • Empower 401K and Roth IRA- Including Free Financial Advisors and Employer Match
  • 9 Paid Holidays per year
  • Employee Referral Incentives
  • Bonus and Commission Opportunities
  • Employee Rent Discount Program
  • Professional Development Training
  • Medical, Dental, Vision, Life, Accident, Critical Illness, Hospital Indemnity, and Short-Term Disability coverage is available

*Outlined benefits are subject to change and may vary based on location or employee status*
If you are looking for an exciting employment opportunity, AMC is the employer for you!
AMC, LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity), age, disability or genetic information.
Candidates will be required to pass a background and drug screening. A conviction will not necessarily disqualify a candidate from employment. Qualified Applicants with arrest or conviction records will be considered for employment.
Only qualified candidates will be contacted.
https://www.liveamc.com/CAwageinfo
#LI-Onsite
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese
English - Spanish - Chinese
If you want to view the Pay Transparency Policy Statement, please click the link: English

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