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Filing Manager Jobs in Orem, UT (NOW HIRING)

Construction Company

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Safety/Fleet Manager

Orem, UT · On-site

$100K - $130K/yr

Maintain accurate and compliant driver qualification files. * Manage DOT-regulated drivers through the FMCSA Drug and Alcohol Clearinghouse, including required queries, reporting, and documentation.

Urgent

Summa Terra Ventures

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Accounting Manager

Springville, UT · On-site

$110K/yr

Ensuring that all necessary information is provided to the tax preparer to ensure on-time filing * Managing and paying loans & mortgages * Managing project cash flow and communicating with management ...

Summa Terra Ventures

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Accounting Manager

Springville, UT · On-site

$110K/yr

Ensuring that all necessary information is provided to the tax preparer to ensure on-time filing * Managing and paying loans & mortgages * Managing project cash flow and communicating with management ...

Varsity Tutors

Basic Computer Literacy Tutor

Provo, UT · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Carta

Manager, Tax Delivery

Sandy, UT

$105K - $138K/yr

Experience related to filing obligations and completion of forms Schedule K-2 and K-3 as well as ... Organized and calm under pressure, you are able to manage competing demands on your time, whilst ...

InsCipher

Tax Associate

Orem, UT · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Carta

Manager, Tax Delivery

Sandy, UT · On-site

$105K - $138K/yr

Experience related to filing obligations and completion of forms Schedule K-2 and K-3 as well as ... Organized and calm under pressure, you are able to manage competing demands on your time, whilst ...

Ole Mexican Foods Inc

Regional Manager

Orem, UT · On-site

Utilize effective file management within laptop. Bi-Lingual (Spanish/English preferred) Note: The position responsibilities are fluid and ever changing. National Accounts / Regional Accounts / GPO ...

Higginbotham Insurance Agency

Account Manager

Lehi, UT · On-site

Performing basic office duties; filing/copying/printing documents/maintaining files * Preparing ... Ability to manage workload with minimal supervision. * Critical attention to details. * Proficient ...

Jobtailor

Manager, Financial Reporting

Draper, UT · On-site

$120 - $170/hr

Own the preparation and review of 10-Q and 10-K filings * Ensure the completeness and accuracy of ... Proven ability to manage multiple priorities in a fast-paced environment * Ability to collaborate ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Orem, UT? The most popular types of Filing jobs in Orem, UT are:
Filing Manager jobs near you

Safety/Fleet Manager

Construction Company

Orem, UT • On-site

Urgent

$100K - $130K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

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Job description

The Safety Manager plays a critical role in promoting and maintaining a safe work environment across our construction, ready-mix, fleet, and maintenance operations. This position leads the safety team, ensures compliance with OSHA and DOT regulations, oversees workers’ compensation matters, works closely with the company’s insurance provider, and supports the recruitment and onboarding of qualified DOT drivers.

Compensation and Benefits

  • Annual salary: $100,000–$130,000, depending on experience
  • Company truck
  • Fuel card
  • Eligibility for performance-based bonuses

Fleet and Driver Responsibilities

  • Oversee safety and maintenance compliance for the truck fleet.
  • Lead the recruitment of qualified DOT drivers, including sourcing, interviewing, screening, and coordinating pre-employment requirements.
  • Manage CDL driver onboarding and ensure all DOT hiring requirements are completed before drivers begin operating company vehicles.
  • Maintain accurate and compliant driver qualification files.
  • Manage DOT-regulated drivers through the FMCSA Drug and Alcohol Clearinghouse, including required queries, reporting, and documentation.
  • Monitor hours-of-service requirements and driver compliance.
  • Enforce applicable DOT driver and vehicle regulations.
  • Manage fleet telematics and analyze driver-performance and behavior trends.
  • Develop corrective measures to reduce preventable vehicle incidents, violations, and insurance claims.
  • Prepare for and manage internal and external DOT audits and inspections.

Safety and Compliance Responsibilities

  • Oversee OSHA general industry, DOT, and fleet-safety compliance, with a strong focus on ready-mix trucks and maintenance-shop operations.
  • Conduct regular safety audits and address identified hazards or compliance concerns.
  • Oversee employee safety and compliance training, including required certifications and renewals.
  • Develop and administer lockout/tagout and stored-energy-control programs.
  • Manage silica-exposure and respiratory-protection programs.
  • Address risks involving heavy equipment, mobile equipment, pedestrians, and vehicle interactions.
  • Manage vehicle incidents and serious workplace incident investigations.
  • Identify root causes and oversee corrective and preventive action plans.
  • Oversee workers’ compensation claims, injury reporting, return-to-work programs, and communication with employees, medical providers, and insurance representatives.
  • Work closely with the company’s insurance provider on claims, audits, risk-management recommendations, and loss-prevention initiatives.

Leadership Responsibilities

  • Build and manage safety KPI dashboards to monitor trends and measure performance.
  • Coach managers, foremen, and shop supervisors on safety expectations and accountability.
  • Partner with operational leaders to develop practical safety solutions that support both employee safety and business needs.
  • Lead the company’s response to regulatory audits, inspections, and requests for documentation.
  • Develop strategies to reduce TRIR, preventable vehicle incidents, and insurance claims.
  • Report safety performance, trends, incidents, and compliance concerns to the Operations Manager.

Preferred Qualifications

  • Five to 15 years of experience in fleet safety, heavy transportation, construction, or a related industry.
  • At least three years of experience in a safety leadership or management position.
  • Experience recruiting and onboarding CDL or DOT-regulated drivers.
  • Strong working knowledge of OSHA, DOT, FMCSA Clearinghouse, driver qualification files, hours-of-service requirements, and workers’ compensation processes.
  • Experience managing regulatory inspections, incident investigations, corrective actions, and safety-performance metrics.
  • MSHA surface-mining experience is preferred but not required.
  • Proven ability to influence operational leaders and build a collaborative, solutions-focused safety culture.