Filing Manager Jobs in Pennsylvania (NOW HIRING)

WHO WE ARE

We're an entrepreneur, fast-growing team of project managers, estimators, superintendents, safety, and administrative support personnel. As leaders in quality construction management, we're committed to providing impeccable service to our clients, a safe work environment for our team, and an opportunity for our employees to grow and enjoy the benefits of work/life balance. Here at ALLY, we cultivate a collaborative environment that values tenacity, attention to detail, and comradery. Since outstanding customer service is our best product, we strive to build long-lasting relationships with our entire customer base.

POSITION SUMMARY

As an Assistant Project Manager reporting to a Senior Project Manager or Project Manager pending assignment, you will support the Project team throughout the entire construction process, work harmoniously with an assigned Project Manager, field personnel, and office staff, and focus on a high degree of customer service. To excel in this role, you will have excellent communication, networking, relationship building, and time management skills.

RESPONSIBILITIES AND ACCOUNTABILITY

• Assist in the maintenance of job file system, which include files for individual subcontractors, vendors, projects, change orders, etc.
• Assist Project Manager in developing and updating project schedules.
• Assist in maintaining subcontractor's payment files as needed. (This includes maintaining folders by subcontractor/ vendors within a project supporting subcontractor/vendor payments.)
• Assist Project Manager in the review and processing of shop drawing submittals.
• Aid in reviewing and pricing cost impact of construction document revisions on projects.
• Order and issue construction drawings and specifications as required for distribution.
• Assist Project Manager to obtain and prepare project closeout documents.
• Interface with Superintendents and perform job site inspections to review status as it relates to construction schedule and document requirements.
• Assist in maintaining and preparing appropriate cost control, project documents and reports (i.e. JCA, RFI log, shop drawing log, etc.).
• Assist in the preparation of the monthly application for payment for submission to the owner/client.
• Continuously learn all aspects of the construction field including systems, procedures, means and methods, computer programs, management techniques, code changes, etc.
• Prepare necessary presentation materials for meetings.
• Providing administrative support as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (KSA)

• Provide administrative support as needed.
• Proficient skills with Microsoft Office (Word and Excel), Jonas Premier and Microsoft Project. *Training will be made available for Computer software.
• Outstanding interpersonal skills, client service attitude, attention to detail, and the ability to communicate effectively with a diverse group of individuals.
• Ability to work effectively both independently and as part of a team.
• Knowledge of file management, transcription, and other administrative procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Occasional travel may be required as projects are being executed regionally.

MINIMUM REQUIREMENTS

• Possess ALLY's core values:
• Embrace Change (Adaptability)
• Success is No Accident (Safety)
• Go Above and Beyond (Client Service)
• Empowering Success (Accountability)
• Thriving Together (Team Culture)
• Preferred BS in Construction Management, Architecture, or Engineering or related field.
• 3-5 years of construction experience.
• Pharmaceutical, energy/chemical or manufacturing experience (or similar) preferred.
• Must have reliable transportation.
• Eligible to work in the Unites States.
• Must be a team player.
• When driving on company business, a clean driving record, valid driver's license, properly maintained employee-owned vehicle with the state minimum mandated levels of auto liability insurance are required as a condition of employment.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• While performing the duties of this job, the Assistant Project Manager is required to sit for long periods of time and is occasionally required to stand; walking within a 400-acre campus; use hands to finger, handle or feel objects, reach with hands and arms; climb stairs and ladders; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Assistant Project Managers are required to speak clearly so listeners can understand and hear clearly to understand the speech of another person. In this role and employee may also occasionally lift and/or move up to 20 pounds.
• Client site pending, work environments can involve some exposure to hazards or physical risks, which require following basic safety precautions.
• Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

WHAT WE OFFER

Here at ALLY, we cultivate a collaborative environment that values tenacity, attention to detail, and comradery. We are committed to providing impeccable service to our clients, a safe work environment for our team, and an opportunity for our employees to grow and enjoy the benefits of work/life balance. Since outstanding customer service is our best product, we strive to build long-lasting relationships with our entire customer base. Working at ALLY includes:

• Paid time off to include vacation, flex (sick/personal) and your birthday!
• Medical, dental, and vision insurance for you and your family dependents (base plan 100% paid)
• HSA, Dependent Care, and HRA programs
• 401K Savings/Retirement plan
• Life Insurance (1X of salary paid by ALLY)
• Short term disability insurance
• Employee referral program incentives
• Volunteer program
• Tuition reimbursement
• Great team environment with fun, caring, hardworking people

We are a Veteran-Owned business and encourage our military service men and women to seek employment with us. We partner with DOD SkillBridge, American Corporate Partners, and have consecutively earned the Federal Government's HireVets.gov Platinum Medallion for several years. Please be sure to call out your honorable service to our country in your email when applying for this role.

ALLY Construction Services offers a competitive salary and benefits package. To be considered, please email us your resume with the position you're applying as the subject line to HR@ALLYConstructionServices.com.

ALLY CONSTRUCTION SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.