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Filing Assistant Jobs in Pennsylvania (NOW HIRING)

Pennsylvania Courts

Court Clerk

Harrisburg, PA · On-site

$59K/yr

Filing, assist with incoming and outgoing mail, and other clerical work as required. Minimum Qualifications * High school diploma or equivalent; and * Three years of clerical experience, preferably ...

Pennsylvania Courts

Court Clerk

Harrisburg, PA

$59K/yr

Filing, assist with incoming and outgoing mail, and other clerical work as required. Minimum Qualifications * High school diploma or equivalent; and * Three years of clerical experience, preferably ...

JusticeWorks

Administrative Assistant

Greentown, PA · On-site

$16.50 - $22.25/hr

Prepare and organize new client files * Ensure all new hire paperwork and employee changes are submitted to the corporate office * Maintain up-to-date and complete Human Resource files * Assist with ...

JusticeWorks

Administrative Assistant

Greentown, PA

$18 - $21/hr

Prepare and organize new client files * Ensure all new hire paperwork and employee changes are submitted to the corporate office * Maintain up-to-date and complete Human Resource files * Assist with ...

JusticeWorks

Administrative Assistant

Butler, PA · On-site

$16.25 - $21.75/hr

Prepare and organize new client files * Ensure all new hire paperwork and employee changes are submitted to the corporate office * Maintain up-to-date and complete Human Resource files * Assist with ...

JusticeWorks

Administrative Assistant

Butler, PA

$16 - $18/hr

Prepare and organize new client files * Ensure all new hire paperwork and employee changes are submitted to the corporate office * Maintain up-to-date and complete Human Resource files * Assist with ...

DR Horton, Inc.

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

D.R. Horton, Inc

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

CFS

File Clerk

Canonsburg, PA · On-site

$18 - $22/hr

Opportunity to assist with an important HR records digitization project. * Stable organization that values organization, confidentiality, and attention to detail. File Clerk Responsibilities * Scan ...

CFS

File Clerk

Canonsburg, PA

$18 - $22/hr

Opportunity to assist with an important HR records digitization project. * Stable organization that values organization, confidentiality, and attention to detail. File Clerk Responsibilities * Scan ...

Aston Carter

Human Resources Coordinator

Akron, PA · On-site

$55K/yr

Execute general clerical duties, including correspondence, reports, employee paperwork, data entry, travel booking, front desk interactions, and filing. * Assist with the recruitment and selection ...

Aston Carter

Human Resources Coordinator

Akron, PA · On-site

$55K/yr

Execute general clerical duties, including correspondence, reports, employee paperwork, data entry, travel booking, front desk interactions, and filing. * Assist with the recruitment and selection ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Pennsylvania? The most popular types of Filing jobs in Pennsylvania are:
What are popular job titles related to Filing Assistant jobs in Pennsylvania? For Filing Assistant jobs in Pennsylvania, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Pennsylvania look for? The top searched job categories for Filing Assistant jobs in Pennsylvania are:
What cities in Pennsylvania are hiring for Filing Assistant jobs? Cities in Pennsylvania with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Pennsylvania as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Court Clerk

Pennsylvania Courts

Harrisburg, PA • On-site

$59K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 18 hours ago

Job description

This position within the Superior Court Middle District Prothonotary's Office involves processing legal filings, issuing appeal-related notifications, court orders and opinions, and maintaining trial court certified records.
Job Highlights
  • 35-hour work week.
  • Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
  • 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
  • Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans.
  • Telework may be available up to 2 days per week after training.
  • *The successful candidate, with or without Court experience, will be trained on all duties of the position.*

Typical Duties
  • Oversee the case processing of an appeal from the docketing of the Notice of Appeal through final disposition.
  • Review legal filings for compliance with the Pennsylvania Rules of Appellate Procedure and collect the appropriate filing fee.
  • Docket legal filings in the case management system and forward them to the appropriate court office or judicial chambers for action.
  • Issue appeal-related notifications, court orders and opinions to the parties in the appeal.
  • Respond to inquiries from litigants either over the phone or in person and inquiries from Superior Court judicial chambers or offices.
  • Filing, assist with incoming and outgoing mail, and other clerical work as required.

Minimum Qualifications
  • High school diploma or equivalent; and
  • Three years of clerical experience, preferably within a legal setting;
  • An equivalent combination of education and experience, and/or training may be considered.
  • Satisfactory criminal background check required.

Salary information
Starting Salary Range: $39,649-$49,718 (maximum salary is $59,787)
Additional Qualifications/Preferences
  • Thorough knowledge of court procedures and practices, legal documents and terminology.
  • Enhanced level of professionalism in assisting callers, interacting with litigants and judicial personnel.
  • Enhanced attention to detail within a fast-paced work environment.
  • Ability to develop and maintain effective work relationships.
  • Experience with a computerized case management or docketing system.
  • Strong knowledge of, and experience using, the latest version of Microsoft Office.
  • Thorough knowledge of modern office practices, procedures and equipment.

How to Apply:
  • Candidates interested in applying should apply through the Workday website Search for Jobs. Please submit a resume, cover letter and a list of references.
  • Commencement Date: June 2026

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.

Apply