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Filing Manager Jobs in Louisiana (NOW HIRING)

Entergy

Litigation Paralegal I or II

Baton Rouge, LA · On-site

Perform all elements of litigation case management, including file management, case calendaring, discovery and trial activities, preparing and organizing notebooks and binders * Interact with outside ...

Sage Hospitality

Senior Sales Manager

New Orleans, LA · On-site

$75K/yr

Maintains well-documented, accurate, organized and up-to-date file management system in order to serve client and employer in the most expedient, organized and knowledgeable manner. * Develops strong ...

Aep

Regulatory Case Manager

Shreveport, LA · On-site

$116K - $177K/yr

Lead broad-based effort to develop, file, and manage major filings with state regulatory commissions, in coordination with the operating companies. Assume primary responsibility for development of ...

EBRPHA

Assistant Community Manager

Baton Rouge, LA

$15 - $18/hr

Responsibilities will include working with tenants, tenant file processing and administrative and office support functions and receives direct supervision from the Community Manager. Essential ...

Anovaeon LLC

Human Resource Administrator

Alexandria, LA · On-site

$24/hr

Preparing personnel files * Ensure all onboarding records are complete and properly filed Training Coordination Support * Work with HR Manager and training team to: * * Schedule required training ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Louisiana? The most popular types of Filing jobs in Louisiana are:
What cities in Louisiana are hiring for Filing Manager jobs? Cities in Louisiana with the most Filing Manager job openings:
Filing Manager jobs near you

Litigation Paralegal I or II

Entergy

Baton Rouge, LA • On-site

Full-time

Re-posted 11 days ago

Entergy rating

8.1

Company rating: 8.1 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

29th of 53 rated energy and utility

Job description

Posting End Date: 04/11/2023
Work Place Flexibility: Onsite
Legal Entity: Entergy Services, LLC
***This position will be filled as a Paralegal I or II depending on the candidate's qualifications and experience***
Job Duties/Responsibilities:
  • Draft and revise letters, pleadings, subpoenas, deposition notices, and court-ordered documents, including initial disclosures, witness lists, exhibit lists, preliminary reports, status reports, scheduling orders, pre-trial orders, etc.
  • Draft, review and/or analyze, and revise routine legal documents as requested by attorneys, such as preparation of deposition summaries, preparation of chronologies (medical and otherwise), preparation of witness files, and review of testimony for relevance to specific facts or issues, preparation of subpoenas, etc.
  • Manage and work on discovery, including investigation, organizing and preparing interrogatories, requests for production, and discovery responses
  • Perform all elements of litigation case management, including file management, case calendaring, discovery and trial activities, preparing and organizing notebooks and binders
  • Interact with outside entities (e.g. courts, government agencies, expert witnesses, corporations, vendors and other law firms) and internal clients to gather information or coordinate activities as needed in support of office activities, specifically trials, mediations, arbitrations and appeals
  • Schedule witness interviews and depositions; gather documents and assist in preparation for same; arrange court reporters for deposition; summarize depositions
  • Administrative support, including scheduling meetings, handling attorney calls, handling incoming and outgoing mail, making travel arrangements, handling attorney calls
  • Manage attorney calendar for litigation, advice of upcoming deadlines, etc, schedule deadlines from court scheduling orders, update case chart, trial chart and other reports
  • Manage and prioritize a variety of calls and meetings
  • Review, organize and upkeep physical and electronic records and files
  • Prepare and track legal hold letters
  • Factual and legal research
  • Investigate and assemble facts and other data for legal matters
  • Perform legal research on Westlaw or in other reference materials and perform other necessary factual research on internet, etc.
  • Input, retrieve and manage electronic documents on the department drives as well as in software programs
  • Proofread and edit documents
  • Summarize, where necessary, voluminous records
  • Analyze & compile data in form required by attorneys (e.g., charts, etc.)
  • Become knowledgeable about issues in, and contents of, all litigation and other files assigned
  • Draft status reports relating to litigation matters; maintain up to date information relating to such matters
  • Participate in storm restoration training and efforts

MINIMUM REQUIREMENTS
Minimum education required of the position
Paralegal degree/certificate and/or bachelor's degree
Minimum experience required of the position
Paralegal I: 0-5 years of work experience
Paralegal II: 5 years of work experience
  • Preferred: at least of two years' experience at a law firm

Minimum knowledge, skills, and abilities required of the position
  • Experience with all stages of litigation, including intake, discovery, trial and appeal
  • Experience preparing for and attending trials/arbitrations/hearings
  • Experience coordinating trial/arbitration logistics, including negotiating for work space, setting-up remote office space, and coordinating with vendors
  • Experience with court and administrative agency filings, including electronic filings
  • Advanced skills in Microsoft Office: Word, Excel, Outlook and PowerPoint and possibly Summation
  • Experience using e-discovery databases (Summation, etc.) preferred
  • Experience using litigation support software for managing files and transcripts preferred (e.g. Trial Director, Trial Director Notebook, etc.) preferred
  • Excellent written and oral communication skills and the ability to communicate effectively and in a professional manner, including communications that are clear and concise, use proper grammar and appropriate vocabulary
  • Strong problem-solving skills and the ability to multi-task and work productively as a member of multi-disciplinary team
  • Ability to work quickly and accurately under deadlines/pressure
  • Strong sense of accountability and attention to detail
  • Excellent organizational skills, including the ability to work concurrently on a variety of projects with changing priorities and to maintain calendar and deadline reminder systems
  • Demonstrated research, writing and editing skills as well as oral presentation skills and experience in management of complex data systems
  • Proficiency using LexisNexis, Westlaw, and Adobe Acrobat in a legal setting
  • Ability to work with others at all levels
  • Maintain confidentiality of departmental issues
  • Regular and reliable attendance
  • Assignments may include overtime and/or weekend hours
  • Perform work outside of these duties, as needed, for storm, restoration or other emergency events.

#LI-GB1
#LI-HYBRID
Primary Location: Louisiana-Baton Rouge Louisiana : Baton Rouge
Job Function: Corporate
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 123923
Travel Percentage:Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Know Your Rights: Workplace Discrimination is Illegal
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

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