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Filing Manager Jobs in Kentucky (NOW HIRING)

Farmers Home Furniture

Credit Manager

Madisonville, KY · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Classifieds24

$55 - $75/hr

Ability to manage and organize multiple drawing files and projects. * Strong computer and file-management skills. * Compare Laptop Specs * Ability to work independently while taking direction from ...

New

SLSCo, Ltd.

$110 - $140/hr

Manage Autodesk Construction Cloud (ACC) and other digital collaboration platforms, ensuring proper model organization, version control, file management, and information exchange protocols. * Quality ...

New

Farmers Home Furniture

Credit Manager

Madisonville, KY · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Madisonville, KY · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Varsity Tutors

Basic Computer Literacy Tutor

Lexington, KY · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Lazard Ltd

$160 - $190/hr

The SEC Reporting Manager acts as a strategic partner to Accounting Policy, Legal, Investor ... Champion the ongoing modernization of the SEC filing process, identifying opportunities to expand ...

IICRC

Office Manager

London, KY · On-site

$50K - $55K/yr

Manage office team including Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators. * Maintain professional office culture. * Ensure delivery of ...

Servpro Industries, Inc.

$50 - $70/hr

Professional development As the Office Manager, you will be responsible for hiring, managing ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Hunton Andrews Kurth LLP

$88 - $112/hr

Complies with the firm's Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all ...

SERVPRO

Office Manager

London, KY · On-site

$50K - $55K/yr

Manage office team including Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators. * Maintain professional office culture. * Ensure delivery of ...

North-South-Consulting-Group

Case Manager

Fort Knox, KY · On-site

$55 - $75/hr

You will also manage case files for unaccounted-for Soldiers and coordinate benefit and entitlement support, interacting with Survivors as needed. Job Duties: * Analyze Individual Deceased Personnel ...

North South Consulting Group, LLC

Case Manager

Fort Knox, KY · On-site

$19 - $24.50/hr

You will also manage case files for unaccounted-for Soldiers and coordinate benefit and entitlement support, interacting with Survivors as needed.Job Duties: * Analyze Individual Deceased Personnel ...

North South Consulting Group

Case Manager

Fort Knox, KY · On-site

$50 - $75/hr

You will also manage case files for unaccounted-for Soldiers and coordinate benefit and entitlement support, interacting with Survivors as needed. Job Duties: * Analyze Individual Deceased Personnel ...

North South Consulting Group

Case Manager

Fort Knox, KY · On-site

$19 - $24.50/hr

You will also manage case files for unaccounted-for Soldiers and coordinate benefit and entitlement support, interacting with Survivors as needed. Job Duties: * Analyze Individual Deceased Personnel ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Kentucky

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Kentucky?

The most popular types of Filing jobs in Kentucky are:

What cities in Kentucky are hiring for Filing Manager jobs?

Cities in Kentucky with the most Filing Manager job openings:

Filing Manager jobs near you

Credit Manager

Farmers Home Furniture

Madisonville, KY • On-site

Full-time

Re-posted 25 days ago

Key responsibilities

  • Oversees and manages accounts receivable and collection activities.

  • Reviews and evaluates credit applications, investigates financial status, and recommends credit approval or rejection.

  • Contacts customers regarding overdue payments, follows up on delinquent accounts, and manages collection procedures.

Farmers Home Furniture rating

5.7

Company rating: 5.7 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

48th of 63 rated furniture retailers

Job description

Job Type
Full-time
Description
The purpose of this classification is to perform work functions associated with coordinating, overseeing and managing accounts receivable and collection duties. The person in this position will be responsible for approving or declining and issuing lines of credit to customers; conducting credit investigations; and following proper credit approval procedures that limit losses while growing the store's accounts receivable. This person would also ensure that customers with delinquent accounts are contacted and proper collection procedures are followed.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
  • Supervises, directs, and leads assigned staff, processing employee concerns and problems, directing work, , disciplining, and provides general guidance as to attain efficient office and credit operations.
  • Manages and oversees the activities and operations of the accounts receivable and collection areas.
  • Reviews and evaluates applications; investigates and verifies financial status and reputation of prospective customers applying for credit; prepares documents to substantiate findings; recommends rejection or approval of credit applications; establishes credit limitations on customer's account.
  • Contacts customers by telephone and/or text to determine reason for overdue payment, reviewing terms of sales, service, or credit contract with customer in an attempt to gain payment; mails form letters, texts, and/or late charge notices to customers to encourage payment of delinquent accounts; travels to customers' homes to collect on late payments; assists with repossessions of merchandise as necessary; ensures payments are posted to customer's account.
  • Ensures all correspondence and attempted correspondence with customers concerning accounts is properly documented.
  • Reviews and analyzes collection reports to ascertain status of collections and balances outstanding and to evaluate effectiveness of current collection policies and procedures.
  • Reviews delinquent account records to determine which customers must be contacted for collection of overdue accounts; organizes collection workload according to degree and amount of delinquency; determines which accounts to delegate to assigned staff for collection.
  • Prepares paperwork prior to legal action to be initiated against severely late-paying customers; Submits delinquent accounts to attorney or outside agency for collection with prior approval of the Store Manager.
  • Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer files should be filed based on the current status of the account as follows: Active, Paid Out, Charge-Off, Repo, and Bankrupt. These cabinets should be located in an office or other area that is not accessible to the public.
  • In the course of business, as customer files are used in credit approval and customer service capacities, the files should remain in the office area. At no time, should customer files be handled, used, or stored on the sales floor areas.
  • Refers to and follows all other areas of Handling Customer Files and Personal Information Procedure.
  • Responsible for office organization, ensuring that each day's bookkeeping workload including customer files are filed away accordingly by the end of each business day.
  • Implements and uses the company's Bookkeeping Checklist when completing the daily bookkeeping work.
  • All cash receipts must be deposited to the store's bank account in a night deposit bag on the day it is received.
  • If possible, the cash drawer fund should also be left in a bank night depository.
  • Leaves cash drawers empty and open each night.
  • Any time the cash drawer is left unattended, the drawer must be locked and the key removed. The key will remain in the possession of the employee assigned responsibility for that cash drawer by the Store Manager.
  • Refers to and follows all other areas of ARS 15.
  • Collects on returned checks and delinquent accounts.
  • Maintains a work environment free of legally prohibited discriminatory practices and sexual harassment.
  • Completes, prepares, reviews, and/or approves a variety of forms, logs, requests, records, reports, correspondence, and other documents associated with daily responsibilities of this position; oversees maintenance of accurate files and administrative records.
  • Operates a calculator, copy machine, telephone, or other equipment as necessary to complete essential functions.
  • Upholds and promotes our H.O.M.E. values: Helping others, developing Ordinary people to do extraordinary things, being a Motivated owner that cares, and Ensuring that excellence is a habit personally and for those entrusted to them to lead.

ADDITIONAL FUNCTIONS
  • Performs the duties of the Store Manager as required
  • Assists in other store departments as required.
  • Performs other related duties as required.

Requirements
MINIMUM QUALIFICATIONS
High School Diploma or GED required; three (3) years experience in accounting/bookkeeping, loan processing, and/or collections; or any combination of training, experience and education which provides the required knowledge, skills, and abilities for this position. Must possess and maintain a valid State Driver's License.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or access data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit. Includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; the ability to interpret graphs.
Functional Reasoning: Requires the ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form; the ability to apply principles of rational systems; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, in addition to that which is clearly measurable or verifiable.
Farmers Furniture is an Equal Opportunity Employer. The Company is committed to maintaining an environment free of harassment and discrimination.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert moderate physical effort, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-50 pounds).
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, temperature extremes, electric currents or toxic agents/chemicals.
Farmers Furniture is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Company will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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