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Filing Coordinator Jobs in Santa Rosa, CA (NOW HIRING)

Ascend

Administrative Coordinator

Santa Rosa, CA

$23 - $25/hr

As an effective Administrative Coordinator for the Leasing, you have a great eye for detail and ... Ensure the final applicant file is complete, accurate, and prepared for a compliance audit review

HiredFirst

Credentials Coordinator

Saint Helena, CA · On-site

$1.7K - $1.8K/wk

Medical Staff Credentialing Coordinator | St. Helena, CA Join a nationally recognized healthcare ... Ensure credentialing files are accurate, complete, compliant, and processed on time * Support ...

HiredFirst

Credentials Coordinator

Saint Helena, CA · On-site

$1.2K - $1.4K/wk

Medical Staff Credentialing Coordinator | St. Helena, CA Join a nationally recognized healthcare ... Ensure credentialing files are accurate, complete, compliant, and processed on time * Support ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Santa Rosa, CA?

The most popular types of Filing jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Filing Coordinator jobs?

Cities near Santa Rosa, CA with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

Administrative Coordinator

Ascend

Santa Rosa, CA

$23 - $25/hr

Full-time

Medical, Dental, Vision

Re-posted yesterday

Choice Hotels rating

4.9

Company rating: 4.9 out of 10

Based on 97 frontline employees who took The Breakroom Quiz

92nd of 107 rated hotels

Job description

Job Description: As an effective Administrative Coordinator for the Leasing, you have a great eye for detail and excellent customer service skills. The Administrative Coordinator will be responsible for working with a high volume of applicants – assisting them with application completion and questions, preparing income profiles, and ensuring compliance of the lease file for tax credit audit purposes.
Administrative Coordinator Responsibilities Include:
  • Answer applicant questions on the application and qualification process
  • Review application and related documents to create an income and financial profile
  • Review application and related documents for completeness, accuracy, and compliance
  • Enter applicant data in Yardi (applicant and property management database)
  • Prepare weekly reports on application processing statistics
  • Ensure the final applicant file is complete, accurate, and prepared for a compliance audit review
  • Meet with applicants as necessary
  • Complete verifications of employment and references
  • Basic administrative work such as copying, filing, correspondence, mail, and phones
  • Maintain filing systems
  • Assist with projects as needed
Position Requirements:
  • Excellent communication skills
  • Strong computer skills including Word, Outlook and Excel; Yardi a plus
  • Superior organizational skills, attention to detail and follow through
  • Good research skills
  • Able to work independently, prioritize, meet multiple deadlines and work as a team member
  • Bilingual
  • Interest in real estate/property management and non-profit work
Education
  • Bachelor's degree is preferred and related work experience.
Benefits
  • Medical, Dental, and Vision and PST
Compensation
$23.00/hour to $25.00/hour

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