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Filing Coordinator Jobs in Santa Rosa, CA (NOW HIRING)

The Republic of Tea

Office Coordinator

Sebastopol, CA · On-site

$20 - $26.50/hr

As our Office Coordinator, you will be at the center of the day-to-day activity at the winery ... Maintain accurate paper and electronic filing systems and assist with recordkeeping and document ...

The Republic of Tea

Office Coordinator

Sebastopol, CA

$20 - $26.50/hr

As our Office Coordinator, you will be at the center of the day-to-day activity at the winery ... Maintain accurate paper and electronic filing systems and assist with recordkeeping and document ...

Nations Finest

Resident Services Coordinator

Santa Rosa, CA · On-site

$22 - $24.50/hr

The RSC is not responsible for lease up file compliance. Job Duties: * Responsible for maintaining ... Provide event coordination and event set up for clients who would like to participate in social and ...

Allied OMS LLC

Patient Care Coordinator

Napa, CA · On-site

$19.75 - $26/hr

Position Summary The Patient Care Coordinator plays a key role in ensuring a positive and seamless ... filing, faxing, and handling correspondence. Collaboration & Workflow · Partner with clinical ...

Nation's Finest

Resident Services Coordinator

Santa Rosa, CA · On-site

$22 - $24.50/hr

The RSC is not responsible for lease up file compliance. Job Duties: * Responsible for maintaining ... Provide event coordination and event set up for clients who would like to participate in social and ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Santa Rosa, CA?

The most popular types of Filing jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Filing Coordinator jobs?

Cities near Santa Rosa, CA with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

Credentials Coordinator-St Helena-CA-15115-Pay Negotiable

Talented Medical Solutions

Saint Helena, CA • On-site

$35 - $42/hr

Contractor

Re-posted 21 days ago

Job description

Job Summary

Performs core functions of the credentialing lifecycle, including initial appointments, reappointments, data collection, primary source verification, privileging, and credential file maintenance to ensure compliance with organizational and regulatory requirements.

Job Requirements

Education and Work Experience:

  • High School Education/GED or equivalent: Preferred

  • Associate's/Technical Degree or equivalent combination of education and related experience: Preferred

  • Two years' experience in a medical staff services department or other related setting: Preferred

Licenses/Certifications:

  • Hospital Fire and Life Safety (HLFS): Required

Essential Functions

  • Performs assigned credentialing functions for medical and allied health staff, including initial appointments, reappointments, privileging, and focused professional practice evaluations (FPPE)/proctoring.

  • Ensures credential files are accurate, complete, error-free, and processed within established timelines.

  • Supports provider onboarding by coordinating computer access, required training, orientation, and badging.

  • Maintains current knowledge of medical staff bylaws, rules, regulations, hospital policies, and applicable regulatory agency requirements.

  • Assists with maintaining the medical staff database.

  • Maintains strict confidentiality of all medical staff information and credentialing records.

  • Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of associates and patients. All associates are required to receive applicable vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. By applying, candidates acknowledge that they have reviewed the E-Verify Participation and Right to Work notices and understand their contents.