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Filing Assistant Jobs in Spring Grove, VA (NOW HIRING)

Styles By J LLC

Administrative Assistant

Hampton, VA

$11/hr

Duties of the Administrative Assistant include providing support to our managers and employees ... Develop and maintain a filing system * Update and maintain office policies and procedures * Order ...

Styles By J LLC

Administrative Assistant

Hampton, VA

$11/hr

Duties of the Administrative Assistant include providing support to our managers and employees ... Develop and maintain a filing system * Update and maintain office policies and procedures * Order ...

Riverside

Executive Assistant I

Williamsburg, VA · On-site

$20.40 - $26.55/hr

Overview Executive Assistant Level I supports one or more facility or division level Vice President ... Filing system is organized and maintained to ensure efficiency/productivity for the department.

Perry' Restaurant Group

Office Assistant

Henrico, VA · On-site

$15.25 - $20/hr

Scan, copy, and file all necessary invoices as directed. * General paperwork execution including ... Ordering of bank deposit bags and deposit slips * Assist with answering phones, making reservations ...

Perry's Steakhouse and Grille

Office Assistant

Henrico, VA · On-site

$15.25 - $20/hr

Scan, copy, and file all necessary invoices as directed. * General paperwork execution including ... Ordering of bank deposit bags and deposit slips * Assist with answering phones, making reservations ...

HCAOA

Administrative Assistant

Maryus, VA · On-site

$18 - $20/hr

... paper files • Appropriately handle all client and staff interactions with a friendly, service-first mindset Experience 2 Years of experience as a Administrative Assistant (Service industry ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What cities near Spring Grove, VA are hiring for Filing Assistant jobs?

Cities near Spring Grove, VA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Spring Grove, VA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Sales Assistant

Paramount Residential Mortgage Group

Smithfield, VA

$17.50 - $22.75/hr

Part-time

Medical, Dental, Vision, Life, Retirement

Re-posted 10 days ago

Job description

Overview

As a Sales Assistant, your number one customer is the Loan Officer and will be assisting them from the beginning of the application to closing. You will be working closely with processors and the applicants throughout the entire loan process. To succeed in this role, you will need to create raving fans by having strong communication skills and be passionate about providing an excellent customer experience. At PRMG, we believe in cultivating a family like work environment where our company culture is known for its casual, yet professional, team-oriented setting.

PRMG offers a comprehensive benefits package for our full-time employees and their dependents, which includes medical, dental, vision, life insurance, short-term disability, long-term disability, a Health Savings Account (HSA), a Flexible Spending Account (FSA), and various other products, based on benefits eligibility, elections, and employee premiums. Upon hire, you will be eligible to enroll in all our company-sponsored benefit programs (Medical, Dental, Life, and Voluntary) on the first of the following month. After completing 60 days, you will be eligible to enroll in our 401(k) program on the first of the following month. Additionally, eligible employees may apply for job openings through PRMG's Internal and External Job Portal to request a transfer to a different department or position.

Responsibilities
  • Manages all clerical tasks necessary to facilitate timely loan closings on behalf and as directed by manager. The duties for the Assistant include, but are not limited to, those described below
  • Have a current, valid NMLS appointment and appropriate State licensing in good standing
  • Assigns loan files
  • Maintains document mailing/conversation log in LOS as directed
  • Splits and stacks loan docs
  • Provides overflow doc drawing support as needed or directed by supervisor
  • Departmental filing
  • Performs variety of PTF functions including but not limited to VOE, VOM, VOD
  • Other duties as assigned
Qualifications
  • Minimum one to two years of operations and drawing loan docs (or comparable experience)
  • Strong interpersonal-communication and business-relationship skills.
  • Detail oriented with strong organizational and follow-through skills.
  • Excellent analytical, written communication and verbal communication skills.
  • Technologically proficient
  • High school diploma or equivalent
MinUSD $0.00/Yr.MaxUSD $0.00/Yr.Employment Type: PART_TIME

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