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Filing Assistant Jobs in Spring Grove, VA (NOW HIRING)

WellsColeman

Administrative Assistant

Richmond, VA

$17.75 - $24/hr

Organize and manage client data and files * Assist with the processing of tax returns, including scanning, covering, labeling, printing and assembling * Assist with planning and executing firm events ...

Southeastern Virginia Health System

Be Seen First

Human Resources (HR) Assistant

Newport News, VA · On-site

$21 - $24/hr

Maintain accurate and up-to-date employee records and files * Assist with onboarding and preparing new hire orientation packets to ensure a smooth integration process * Schedule job interviews with ...

HITT Contracting

MEP Assistant Superintendent

Richmond, VA · On-site

$72K - $120K/yr

Responsibilities Maintain adherence to HITT's standards of safety Assist bidding mechanical and electrical trades Ensure that required documentation is filed Assist in conducting project meetings and ...

HITT Contracting

MEP Assistant Superintendent

Richmond, VA · On-site

$72K - $120K/yr

Ensure that required documentation is filed * Assist in conducting project meetings and record minutes * Collaborate with the project superintendent and site operations team throughout the life of ...

HITT Contracting

MEP Assistant Superintendent

Richmond, VA · On-site

$72K - $120K/yr

Ensure that required documentation is filed * Assist in conducting project meetings and record minutes * Collaborate with the project superintendent and site operations team throughout the life of ...

Crown Equipment

Service Customer Care Rep

Henrico, VA · On-site

$14.50 - $19.75/hr

Maintain records and files * Assist other departments as needed Minimum Qualifications * Less than 2 years related experience * High school diploma or equivalent Preferred Qualifications * Excellent ...

Crown Equipment

Service Customer Care Rep

Richmond, VA · On-site

$15.75 - $21.50/hr

Maintain records and files * Assist other departments as needed Minimum Qualifications: * Less than 2 years related experience * High school diploma or equivalent Preferred Qualifications:

HMP Properties

Executive Assistant

Williamsburg, VA · On-site

$25 - $28/hr

Payroll & HR Support: Assist with benefits administration Assist with onboarding and offboarding ... Employee files Other filing General Administrative Duties: Maintain organized filing systems ...

McGuireWoods

Practice Assistant

Richmond, VA · On-site

Maintaining an organized system for physical files including intake, retention, retrieval, and ... Qualifications * 2+ years of administrative assistant experience. * Experience in a legal ...

Itek Software Llc

HR Manager

Richmond, VA

$15/hr

Maintain employee files Assist with payroll processing Provide administrative support to employees Review and sign contracts Send Letters to Vendors Follow-up on all correspondence Produce and ...

Itek Software Llc

HR Manager

Richmond, VA

$15/hr

Maintain employee files Assist with payroll processing Provide administrative support to employees Review and sign contracts Send Letters to Vendors Follow-up on all correspondence Produce and ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What cities near Spring Grove, VA are hiring for Filing Assistant jobs?

Cities near Spring Grove, VA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Spring Grove, VA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Paralegal, Consumer Protection

Virginia Department of Human Resource Management

Richmond, VA • On-site

$55K - $66K/yr

Full-time

Posted 26 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

825th of 848 rated public administrative organizations

Job description

Paralegal, Consumer Protection
Job no: 5108493
Work type: Full-Time (Salaried)
Location: Richmond (City), Virginia
Categories: Law / Judiciary
Title: Paralegal, Consumer Protection
State Role Title: Paralegal
Hiring Range: $55,000-$66,000
Pay Band: UG
Agency: Attorney General & Dept of Law
Location: Office of the Attorney General
Agency Website: https://www.oag.state.va.us/
Recruitment Type: General Public - G
Job Duties
Provide litigation and investigative support to attorneys in the Consumer Protection Section's Charitable Solicitations and Deceptive Conduct Unit and the rest of the Consumer Protection Section as needed. Manage documents and other evidence obtained from consumers, witnesses, targets, defendants, and third parties, including Bates-stamping, indexing, reviewing, coding, scanning, copying, and filing. Assist in preparation of responses to discovery requests. Conduct telephone interviews of consumers and other witnesses; draft memoranda documenting interviews; and draft affidavits for consumer witnesses. Assist in preparation for hearings and trials, including exhibits, witness subpoenas, and witness and trial notebooks. Conduct public, government, and proprietary records searches to locate witnesses and obtain information regarding investigative targets or defendants. Manage investigation and litigation files, including entry of information into case management system, calculation of litigation deadlines, and maintenance of pleadings index and other case files. Handle distribution of restitution to consumers, including mailing letters and checks, locating missing consumers, reviewing compliance reports, and working with third-party administrators. Monitor and summarize multistate working group conference calls.
Minimum Qualifications
  • Competent working knowledge of legal terminology, court procedures, case management systems, and document management systems.
  • Position requires well-developed written and oral communication skills, proficiency in time management, the ability to work independently and as a team member, and the ability to organize and analyze large quantities of written and verbal information.
  • Candidate must demonstrate the ability to work efficiently in a fast-paced environment and to adjust priorities without close supervision.
  • Litigation paralegal experience of 5 to 10 years is preferred.
  • Candidates also should be able to interact effectively with a diverse workforce and the general public.
  • Proficiency using personal computers is required, and a solid working knowledge of Microsoft Word, Excel, databases, cite-checking, and legal search engines is preferred.

Additional Considerations
A bachelor's degree or a paralegal certificate; or an equivalent combination of training and experience indicating possession of the required qualifications may substitute for educational criteria.
Special Instructions
Kindly utilize the Virginia Jobs website (https://www.jobs.virginia.gov) to submit your application. Applications sent to the Recruitment email address will not be reviewed for the hiring process. We do not entertain phone calls or emails inquiring about application status; instead, please login to the PageUp/RMS system for updates on your application's status.
Contact Information
Name: OAG Recruitment
Phone: 804-786-2071
Email: recruitment@oag.state.va.us
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 27 Jul 2026 Eastern Daylight Time
Applications close:
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