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Filing Assistant Jobs in Phoenix, AZ (NOW HIRING)

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group, North America

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Stantec

Payroll Administrator

Chandler, AZ · On-site

$23.75 - $31.75/hr

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

Stantec

Payroll Administrator

Phoenix, AZ · On-site

$24.25 - $32.75/hr

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

Stantec

Payroll Administrator

Chandler, AZ · On-site

$23.75 - $32/hr

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

SERVPRO

Administrative Assistant

Buckeye, AZ · On-site

$41K/yr

Administrative Assistant SERVPRO of Buckeye is hiring an Administrative Assistant! SERVPRO of ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

IICRC

Administrative Assistant

Buckeye, AZ · On-site

$41K/yr

Administrative Assistant SERVPRO of Buckeye is hiring an Administrative Assistant! SERVPRO of ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

SERVPRO of Buckeye

Administrative Assistant

Buckeye, AZ · On-site

$41K/yr

Dental insurance SERVPRO of Buckeye is hiring an Administrative Assistant ! Benefits SERVPRO of ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Patenaude & Felix, APC

Legal Assistant

Scottsdale, AZ · On-site

$18 - $20/hr

Patenaude & Felix, APC is seeking a motivated Legal Assistant to support our attorneys and legal ... File and serve legal documents, including e-filing with California courts * Maintain and organize ...

Patenaude & Felix APC

Legal Assistant

Scottsdale, AZ

Patenaude & Felix, APC is seeking a motivated Legal Assistant to support our attorneys and legal ... File and serve legal documents, including e-filing with California courts * Maintain and organize ...

Better Talent

Legal Assistant

Phoenix, AZ · Hybrid

$65K - $80K/yr

Coordinate, prepare, and file court filings in Arizona state and federal courts, including ... matters * Assist with discovery, document productions, deposition preparation, and trial and ...

New

SERVPRO of Buckeye

Administrative Assistant

Buckeye, AZ · On-site

$17.75 - $24/hr

As an Administrative Assistant, you would be asked to assist office teammates and all customers by ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

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All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Phoenix, AZ

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Phoenix, AZ?

The most popular types of Filing jobs in Phoenix, AZ are:

What are popular job titles related to Filing Assistant jobs in Phoenix, AZ?

For Filing Assistant jobs in Phoenix, AZ, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Phoenix, AZ look for?

The top searched job categories for Filing Assistant jobs in Phoenix, AZ are:

What cities near Phoenix, AZ are hiring for Filing Assistant jobs?

Cities near Phoenix, AZ with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Phoenix, AZ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

ADMIN ASST-HRLY

Tempe, AZ • On-site

Compass Group
Catering • 10K+ employees
Learn more about Compass Groupexternal

$17.25 - $23.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Compass Group rating

6.4

Company rating: 6.4 out of 10

Based on 1,099 frontline employees who took The Breakroom Quiz

351st of 500 rated business services

Job description

SSC Services for Education is a Nationwide Best in Class Facility Service Provider. As a member of Compass Group we create clean, safe, and distraction free learning environments for students of all ages. With a focus on a people first culture, growth opportunities, and supporting local communities we set the stage for a meaningful career in educational facilities nationwide.

Job Summary


Summary:  Responsible for clerical functions and administrative support of food service programs.  
Essential Duties and Responsibilities:

  • Answer telephones and direct inquiries in a professional and client centric manner.
  • Maintain confidential personnel files.
  • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
  • Assist with staffing, including finding staff when employees call out on short notice.
  • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
  • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
  • Enter weekly cash sales and meal counts using computer.
  • Perform daily bank deposit reconciliation.
  • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
  • Perform monthly vendor statement reconciliation.
  • Prepare monthly state claim form for reimbursement.
  • Assist in preparation of end of month financial reports.
  • Attend in-service and/or safety meetings as required.
  • Maintain clean and safe work environment; ability to perform job safely.
  • Performs other duties as assigned.

Enhance your quality of life through our comprehensive benefits:

  • · Medical/Dental/Vision Insurance
  • · 401K with Company Match
  • · Disability Insurance
  • · Life Insurance/AD
  • · Associate Shopping Program
  • · Health and Wellness Programs
  • · Discount Marketplace & Employee shopping program
  • · Identify Theft Protection
  • · Pet Insurance
  • · And More…

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_SSC.pdf

Applications are accepted on an ongoing basis.

SSC maintains a drug-free workplace.

SSC & Compass Group: Achieving leadership in the facility service industry
 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ 

SSC 

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