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Filing Assistant Jobs in Columbus, MS (NOW HIRING)

CREI Management, LLC

Marketing Assistant

Starkville, MS

$35K - $45K/yr

In this position, Marketing Assistants are the community's most important personnel as they can ... Complete lease packets and files for each resident to include the lease, all addendums and other ...

CREI Management, LLC

Marketing Assistant

Starkville, MS · On-site

$35K - $45K/yr

In this position, Marketing Assistants are the community's most important personnel as they can ... Complete lease packets and files for each resident to include the lease, all addendums and other ...

BankFirst Financial Services

Loan Assistant I

Columbus, MS · On-site

$36K - $45K/yr

Loan Assistant Position Frontline employees with considerable customer contact. Loan Assistants ... File compliance documents when required. * Record applications for loan and credit, loan ...

BankFirst Financial Services

Loan Assistant I

Columbus, MS · On-site

$36K - $45K/yr

Loan Assistants work closely with the loan applicants to gather information and aide in the ... File compliance documents when required. 7. Record applications for loan and credit, loan ...

Sonic

Assistant Manager

Vernon, AL · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation Reinforces a customer service mentality and ensures ...

Sonic Drive-In

Assistant Manager

Vernon, AL · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation • Reinforces a customer service mentality and ...

Sonic Drive-In

Assistant Manager

Columbus, MS

$9 - $20/hr

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... Assists in administrative duties including maintaining files, records and all required ...

Sonic

Assistant Manager

Columbus, MS · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... Assists in administrative duties including maintaining files, records and all required ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Columbus, MS?

The most popular types of Filing jobs in Columbus, MS are:

What are popular job titles related to Filing Assistant jobs in Columbus, MS?

For Filing Assistant jobs in Columbus, MS, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Columbus, MS look for?

The top searched job categories for Filing Assistant jobs in Columbus, MS are:

What cities near Columbus, MS are hiring for Filing Assistant jobs?

Cities near Columbus, MS with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Columbus, MS as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant - Part Time

City of Starkville

Starkville, MS • On-site

$16.25 - $21.75/hr

Part-time

Posted 12 days ago

Job description

GENERAL POSITION SUMMARY:


The Administrative Assistant provides administrative support to ensure the efficient operation of Cityoffices. This position is responsible for records management, responding to public inquiries,maintaining accurate records, and performing a variety of clerical and office management duties.


ESSENTIAL JOB FUNCTIONS:

  • Assist as the official custodian of all City documents, including ordinances, resolutions, contracts,proclamations, and other permanent or historical records.
  • Assist in establishing and maintaining the City's records management and retention program;coordinate with all departments to ensure the proper handling, archiving, and destruction ofrecords in accordance with state law and established policies.
  • Respond to public inquiries by phone, email, and in person in a professional, courteous, and timelymanner.
  • Utilize software applications such as QuickBooks, Microsoft Office, Google Workspace, and otheroffice management systems to perform data entry, recordkeeping, filing, and documentmanagement.
  • Operate a multi-line telephone system while maintaining excellent customer service and phoneetiquette.
  • Assist with basic bookkeeping duties, including financial recordkeeping and data entry.
  • Provide front desk customer service by assisting residents, visitors, and staff with administrativerequests and directing inquiries appropriately.
  • Perform general clerical duties, including filing, copying, scanning, organizing, and maintainingoffice records.
  • Assist with scheduling meetings, maintaining calendars, and preparing correspondence, reports,and other administrative documents as needed.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of legal requirements and ethical standards related to public records, records retention,municipal government operations, and government transparency.
  • Ability to exercise sound judgment, discretion, and professionalism when handling confidential or sensitive information.
  • Strong verbal and written communication skills with the ability to interact effectively with electedofficials, employees, legal counsel, vendors, and the public.
  • Excellent organizational skills with strong attention to detail and the ability to manage multipletasks in a fast-paced environment.
  • Ability to establish and maintain effective working relationships with City staff, officials, and thepublic.
  • Proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and other office managementsoftware.
  • Experience operating multi-line telephone systems, office equipment, and calendar managementtools.
  • Strong customer service skills with the ability to resolve routine inquiries in a courteous andprofessional manner.
  • Ability to maintain accurate records and perform clerical and administrative functions with a highdegree of accuracy.
  • Ability to work independently while contributing effectively as part of a team.

EDUCATION AND/OR EXPERIENCE REQUIRED:

  • High school diploma or equivalent from an accredited institution recognized by the U.S. Department ofEducation.
  • Equivalent combinations of education and relevant experience may be considered.

PREFERRED QUALIFICATIONS:

  • Associate degree in Education, Environmental Science, Communications, Public Administration,or a related field preferred.

LICENSES, CERTIFICATIONS & OTHER REQUIREMENTS:

  • Must possess a valid Mississippi Driver's License and acceptable MVR.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS:
The work is generally performed within an office environment. Requires the ability to sit, stand, walk,see, and effectively communicate with others for extended periods of time. Must be able to handlemultiple tasks or projects simultaneously, work with numerous interruptions, and adjust to changingpriorities. Must demonstrate good use of judgment and demonstrate the ability to properly deal withconfidential matters. Must use good interpersonal skills.

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