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Filing Assistant Jobs in Rhode Island (NOW HIRING)

Rhode Island College

Legal Assistant

Providence, RI · On-site

Maintain and file state OMA and APRA training certificates and continuing legal education ... * Assist with special projects, executive initiatives, institutional communications, and ...

InsCipher

Tax Associate

Pawtucket, RI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Warwick, RI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Pawtucket, RI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Cranston, RI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Warwick, RI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Bristol, RI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Providence, RI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Bristol, RI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are popular job titles related to Filing Assistant jobs in Rhode Island?

For Filing Assistant jobs in Rhode Island, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Rhode Island look for?

The top searched job categories for Filing Assistant jobs in Rhode Island are:

What cities in Rhode Island are hiring for Filing Assistant jobs?

Cities in Rhode Island with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Providence, RI

Womens Development Corporation
Individual, Family and Community Social Assistance • 11 - 50 employees
Learn more about Womens Development Corporationexternal

$20.36 - $22.38/hr

Full-time

Re-posted 4 days ago

Job description

Position Summary:

Under the supervision of the Assistant Director of Property Management, the Administrative Assistant is responsible for greeting and directing all visitors and providing administrative support to the management of the organization.

Reports to: Assistant Director of Property Management

Essential Duties and Responsibilities:

Greet and direct inbound phone traffic and visitors.

Provide support to management such as producing correspondence and documentation.

Provide support to the property management team.

Organize and maintain calendars, schedules, filing systems and records.

Prescreen applicants for eligibility and income requirements.

Assist with filing, including tenant files.

Assist with receiving, distributing, and compiling with applications.

Receive tenant rent checks, tenant applications and tenant transfer requests received at the front desk, by email or by mail.

Assign, track and update resident parking stickers.

Enter work orders for Maintenance when called in by tenants.

Dispatch emergency calls to Property Management and Maintenance.

Administer and track all FOBs electronically. (Electronic Keys).

Order office supplies and maintain adequate supply inventory.

Open and distribute mail.

Produce and mail letters to support the business.

Other duties as directed by supervisor.

Other Responsibilities:

Maintain and troubleshoot fax and copy machines.

Education and Experience

High school education or equivalent.

Some college with course work or certification in administrative skills, property management and/or accounting preferred.

1- 3 years administrative office experience.

Specific property management experience preferred.

Knowledge, Skills and Competencies:

Customer/client focused.

Ability to learn industry specific software.

Ability to take initiative, exercise judgment, solve problems independently and pay close attention to detail.

Good time management skills.

Flexible.

Team player with strong interpersonal skills.

Strong verbal and written communication skills.

Enjoys working with diverse populations who have a variety of lifestyles and characteristics.

Proficiency with Microsoft Office suite and comfortable learning property management software.

Ability to learn HUD regulations.

Bilingual, English-Spanish-speak and write fluently.

Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands; and talk or hear. The employee must occasionally lift up to 20 pounds.

Work is performed in an office environment. The noise level in the work environment is usually moderate. Use of phones, computer, fax and other general office equipment.

$20.36-$22.38/hour