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File Coordinator Jobs in Missouri (NOW HIRING)

IICRC

Job File Coordinator

Wentzville, MO · On-site

Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a ...

SERVPRO

Job File Coordinator

Wentzville, MO · On-site

Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a ...

IICRC

Job File Coordinator

Union, MO · On-site

$18/hr

About the Role As a Job File Coordinator, you'll serve as a key point of contact between customers, project managers, and the rest of our restoration team. You'll help ensure that projects run ...

SERVPRO

Job File Coordinator

Union, MO · On-site

$18/hr

About the Role As a Job File Coordinator, you'll serve as a key point of contact between customers, project managers, and the rest of our restoration team. You'll help ensure that projects run ...

Load King

HUMAN RESOURCES COORDINATOR

Kansas City, MO · On-site

$20.50 - $26.75/hr

Reporting to the HR Manager, the HR Coordinator handles onboarding logistics, personnel file management, HR inbox triage, I-9 compliance, recruiting coordination support, and a wide range of ...

Utility Management

Administrative Coordinator

Lebanon, MO · On-site

$42K - $52K/yr

... project files, plans, permits, and reports - Assist with reports, proposals, and submittals - Track deadlines and documentation - Assist with regulatory documentation Project Coordination ...

Washington University of St. Louis

$19.29 - $29.91/hr

LOUIS, MO 63130 Position Summary Responsible for coordinating a variety of inter-related workflow ... Provides assistance in the evaluation of applicants for admission; performs initial review of files ...

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File Coordinator information

What is a file coordinator?

File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.

What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?

To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.

What are some common challenges faced by file coordinators, and how can they be effectively managed?

File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.
What are popular job titles related to File Coordinator jobs in Missouri? For File Coordinator jobs in Missouri, the most frequently searched job titles are:
What job categories do people searching File Coordinator jobs in Missouri look for? The top searched job categories for File Coordinator jobs in Missouri are:
What cities in Missouri are hiring for File Coordinator jobs? Cities in Missouri with the most File Coordinator job openings:
File Coordinator jobs near you
Infographic showing various File Coordinator job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Job File Coordinator

IICRC

Wentzville, MO • On-site

Other

Posted 29 days ago

Job description

Job File Coordinator

Do you love helping people through difficult situations?

Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage "Like it never even happened"! We're seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.

Primary Responsibilities
  • Job File Coordination - monitoring job file status, maintain job file work in progress, and ensure client requirements are followed
  • Job File Documentation - review and validate initial field documentation, create preliminary estimate, perform daily job file coordination and perform job file backup
  • Job File Communication and Reporting - complete and review job file documentation for upload and audit process, and perform job close-out
  • Invoice/Payments - bill customers in timely manner, process payments, ensure work in progress and accounts receivables spreadsheets are kept accurate, and maintain filing system for all jobs
  • Office administrative duties such as preparing email and written correspondence
  • Assist other departments, as needed
Position Requirements
  • 2+ year(s) of administrative or office-related experience
  • Experience with billing, preferred
  • Experience in service industry environment, preferred
  • Possess polite, confident, and excellent customer service skills, including listening and questioning skills
  • Excellent organizational skills and strong attention to detail
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate® and proprietary software
  • Minimum of HSD/GED
  • Able to successfully complete a background check subject to applicable law
Hours
  • 7:30 am - 4:00 pm Monday through Friday
  • 40 hours/week, flexible to work overtime when required

Pay Rate Competitive pay based on experience SERVPRO of Wolfe Restoration, Inc. is an EOE M/F/D/V employer Each SERVPRO® Franchise is Independently Owned and Operated. Revised 02.21

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