Project Coordinator
Kansas City, MO · On-site
The Project Coordinator will provide administrative support to project management. They will attend ... This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Project Coordinator
Kansas City, MO · On-site
The Project Coordinator will provide administrative support to project management. They will attend ... This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Project Coordinator
Kansas City, MO · On-site
The Project Coordinator will provide administrative support to project management. They will attend ... This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Project Coordinator
Kansas City, MO · On-site
The Project Coordinator will provide administrative support to project management. They will attend ... This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Louis. RubinBrown is seeking a Project Coordinator to support our Tax Practice. This role is ... Support e-filing processes and help resolve filing issues * Assist in preparing deliverables ...
Louis. RubinBrown is seeking a Project Coordinator to support our Tax Practice. This role is ... Support e-filing processes and help resolve filing issues * Assist in preparing deliverables ...
Accounting & Purchasing Coordinator
Saint Joseph, MO · On-site
$21 - $27.25/hr
The Accounting and Purchasing Coordinator is responsible for the following ... Preparing and filing for sales and use tax returns in a timely and accurate manner. *Provide ...
Quick apply
Accounting & Purchasing Coordinator
Saint Joseph, MO · On-site
$21 - $27.25/hr
The Accounting and Purchasing Coordinator is responsible for the following ... Preparing and filing for sales and use tax returns in a timely and accurate manner. *Provide ...
Project Coordinator
Chesterfield, MO · On-site
The Project Coordinator to the Dean exercises discretion and independent judgment in matters of ... files. * Maintain a database of CoHS academic and operational policies, ensuring currency and ...
Project Coordinator
Chesterfield, MO · On-site
The Project Coordinator to the Dean exercises discretion and independent judgment in matters of ... files. * Maintain a database of CoHS academic and operational policies, ensuring currency and ...
Project Coordinator
Kansas City, MO · On-site
The Project Coordinator plays an important role in keeping engagements organized, on track, and ... Support e-filing processes and help resolve filing issues * Assist in preparing deliverables ...
Project Coordinator
Kansas City, MO · On-site
The Project Coordinator plays an important role in keeping engagements organized, on track, and ... Support e-filing processes and help resolve filing issues * Assist in preparing deliverables ...
Office Coordinator
Saint Louis, MO · On-site
$17.50 - $23.25/hr
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Office Coordinator
Saint Louis, MO · On-site
$17.50 - $23.25/hr
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Office Coordinator
Saint Louis, MO · On-site
$17.50 - $23.25/hr
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Quick apply
Office Coordinator
Saint Louis, MO · On-site
$17.50 - $23.25/hr
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Office Coordinator
Saint Louis, MO · On-site
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Quick apply
Office Coordinator
Saint Louis, MO · On-site
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Office Coordinator
Saint Louis, MO · On-site
$55K/yr
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
Office Coordinator
Saint Louis, MO · On-site
$55K/yr
The Office Coordinator manages the basic operations of the office, including inventory, basic finance support, and completes HR administrative tasks such as maintaining employee files, updating the ...
New
... files on a quarterly basis Supports department leadership on various initiatives related to ... and coordination, performance tracking, reporting, scheduling, etc. Performs other duties as ...
... files on a quarterly basis Supports department leadership on various initiatives related to ... and coordination, performance tracking, reporting, scheduling, etc. Performs other duties as ...
... files on a quarterly basis Supports department leadership on various initiatives related to ... and coordination, performance tracking, reporting, scheduling, etc. Performs other duties as ...
... files on a quarterly basis Supports department leadership on various initiatives related to ... and coordination, performance tracking, reporting, scheduling, etc. Performs other duties as ...
Legal Coordinator
Pacific, MO · On-site
$23/hr
Manages all legal files and documents; requires basic understanding of document retention best ... and coordination, performance tracking, reporting, scheduling, etc. * Performs other duties as ...
Legal Coordinator
Pacific, MO · On-site
$23/hr
Manages all legal files and documents; requires basic understanding of document retention best ... and coordination, performance tracking, reporting, scheduling, etc. * Performs other duties as ...
Accounting & Purchasing Coordinator
Saint Joseph, MO · On-site
$24 - $32/hr
The Accounting and Purchasing Coordinator is responsible for the following ... Preparing and filing for sales and use tax returns in a timely and accurate manner. *Provide ...
Accounting & Purchasing Coordinator
Saint Joseph, MO · On-site
$24 - $32/hr
The Accounting and Purchasing Coordinator is responsible for the following ... Preparing and filing for sales and use tax returns in a timely and accurate manner. *Provide ...
Patient Care Coordinator
Saint Ann, MO · On-site
$16.50 - $21.50/hr
Patient Care Coordinator Patient Care Coordinators are responsible for providing exceptional ... Pulls schedules to ensure insurance eligibility prior to patient appointment and ensures files are ...
Patient Care Coordinator
Saint Ann, MO · On-site
$16.50 - $21.50/hr
Patient Care Coordinator Patient Care Coordinators are responsible for providing exceptional ... Pulls schedules to ensure insurance eligibility prior to patient appointment and ensures files are ...
ADB Companies, LLC is seeking a Legal Coordinator to join its nationwide team in Pacific, MO. The ... The successful candidate will manage legal files, support compliance initiatives, assist executive ...
ADB Companies, LLC is seeking a Legal Coordinator to join its nationwide team in Pacific, MO. The ... The successful candidate will manage legal files, support compliance initiatives, assist executive ...
ADB Companies, LLC is seeking a Legal Coordinator to join its nationwide team in Pacific, MO. The ... The successful candidate will manage legal files, support compliance initiatives, assist executive ...
ADB Companies, LLC is seeking a Legal Coordinator to join its nationwide team in Pacific, MO. The ... The successful candidate will manage legal files, support compliance initiatives, assist executive ...
Receives, manages, and is responsible for the receipt of all EEOC, MCHR, and Lawsuits filed by ... Coordinates and manages requests for work accommodation/restrictions for all staff. * Coordinates ...
Receives, manages, and is responsible for the receipt of all EEOC, MCHR, and Lawsuits filed by ... Coordinates and manages requests for work accommodation/restrictions for all staff. * Coordinates ...
Receives, manages, and is responsible for the receipt of all EEOC, MCHR, and Lawsuits filed by ... Coordinates and manages requests for work accommodation/restrictions for all staff. * Coordinates ...
Receives, manages, and is responsible for the receipt of all EEOC, MCHR, and Lawsuits filed by ... Coordinates and manages requests for work accommodation/restrictions for all staff. * Coordinates ...
Human Resources Coordinator
Saint Louis, MO · On-site
$20.50 - $26.75/hr
Performs periodic audits of HR files and records to ensure that all required documents are ... Coordinates department-specific training, meetings, etc. * Reviews and selects competencies for new ...
Human Resources Coordinator
Saint Louis, MO · On-site
$20.50 - $26.75/hr
Performs periodic audits of HR files and records to ensure that all required documents are ... Coordinates department-specific training, meetings, etc. * Reviews and selects competencies for new ...
File Coordinator information
What is a file coordinator?
File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.
What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?
To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.
What are some common challenges faced by file coordinators, and how can they be effectively managed?
File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.
What are popular job titles related to File Coordinator jobs in Missouri? For File Coordinator jobs in Missouri, the most frequently searched job titles are:
What job categories do people searching File Coordinator jobs in Missouri look for? The top searched job categories for File Coordinator jobs in Missouri are:
What cities in Missouri are hiring for File Coordinator jobs? Cities in Missouri with the most File Coordinator job openings:
Job description
The Project Coordinator will provide administrative support to project management. They will attend project meetings and perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.
Job Duties and Responsibilities:
• For Awarded Projects:
o Work with estimating department on turnover process and documentation,
o Assign project numbers and move files form estimating to project management when project is awarded.
o Enter write-up, Schedule of Values.
o Major equipment purchase orders- issue letters of intent to include requesting lead times and submittal data.
o Subcontractors- issue letters of intent and request submittal data.
o Coordinate turnover meetings from estimating to operations.
• To Assist Project Management:
o Obtain and/or provide notice of commencements.
o File notice to owner.
o Certificates of insurance to general contractor.
o Bid bonds and Performance, Labor & Material Bonds
o Process and execute necessary permits that are required for construction projects.
o Set up, organize, and maintain the construction project filing system on server.
o Red Forms for project managers.
o Assemble contract and subcontract routing process.
o Contract change orders and sub0change orders.
o Enter, update, create, and distribute submittals.
o Project tracking logs.
o Purchase orders and direct owner purchases.
o Close-out process.
• Additional responsibilities:
o Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating).
o License renewals.
o Print reports requested by project managers.
o File current inspection test reports and daily reports that are provided by superintendents.
o Field team folder on server for foreman access.
o Onboarding and training.
o Expense reports.
o Other duties as assigned.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Work Environment
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.
Reasonable Accommodation
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company's business operations.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Duties and Responsibilities:
• For Awarded Projects:
o Work with estimating department on turnover process and documentation,
o Assign project numbers and move files form estimating to project management when project is awarded.
o Enter write-up, Schedule of Values.
o Major equipment purchase orders- issue letters of intent to include requesting lead times and submittal data.
o Subcontractors- issue letters of intent and request submittal data.
o Coordinate turnover meetings from estimating to operations.
• To Assist Project Management:
o Obtain and/or provide notice of commencements.
o File notice to owner.
o Certificates of insurance to general contractor.
o Bid bonds and Performance, Labor & Material Bonds
o Process and execute necessary permits that are required for construction projects.
o Set up, organize, and maintain the construction project filing system on server.
o Red Forms for project managers.
o Assemble contract and subcontract routing process.
o Contract change orders and sub0change orders.
o Enter, update, create, and distribute submittals.
o Project tracking logs.
o Purchase orders and direct owner purchases.
o Close-out process.
• Additional responsibilities:
o Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating).
o License renewals.
o Print reports requested by project managers.
o File current inspection test reports and daily reports that are provided by superintendents.
o Field team folder on server for foreman access.
o Onboarding and training.
o Expense reports.
o Other duties as assigned.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Work Environment
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.
Reasonable Accommodation
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company's business operations.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
About Lippert Mechanical Service
Sourced by ZipRecruiter
Industry
Industrial machinery manufacturing
Company size
51 - 200 Employees
Headquarters location
Kansas City, MO, US
Year founded
1965