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File Assistant Jobs in Texas (NOW HIRING)

LHH US

Litigation Legal Assistant

Dallas, TX

$40 - $55/hr

Organize and maintain electronic and physical case files * Assist with state and county court ... filings, including e-filing * Handle client communications and support billing activities ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Roanoke, TX · On-site

$19 - $25.50/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Prosper, TX · On-site

$18 - $24.25/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

Bigge Crane and Rigging

Administrative Assistant

Houston, TX · On-site

$17 - $22.75/hr

Maintain and organize safety records, reports, training documentation, and compliance files. * Assist with the preparation, tracking, and distribution of incident reports, corrective actions, and ...

Bigge

Administrative Assistant

Houston, TX

$17 - $22.75/hr

Maintain and organize safety records, reports, training documentation, and compliance files. * Assist with the preparation, tracking, and distribution of incident reports, corrective actions, and ...

Bigge Crane and Rigging

Administrative Assistant

Houston, TX · On-site

$17 - $22.75/hr

Maintain and organize safety records, reports, training documentation, and compliance files. * Assist with the preparation, tracking, and distribution of incident reports, corrective actions, and ...

New

Bigge Crane and Rigging

Administrative Assistant

Houston, TX · On-site

$17 - $22.75/hr

Maintain and organize safety records, reports, training documentation, and compliance files. * Assist with the preparation, tracking, and distribution of incident reports, corrective actions, and ...

New

DR Horton, Inc.

Escrow Assistant

Conroe, TX · On-site

$16.75 - $21.25/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Conroe, TX

$16.75 - $21.25/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Conroe, TX · On-site

$16.75 - $21.25/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Aldridge Pite LLP

Intake Processor

Plano, TX · On-site

$17 - $22.75/hr

Forward complete files to appropriate department/attorney to ensure appropriate and timely handling of file * Assist with additional projects as needed Job Requirements * High school diploma * Prior ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Prosper, TX

$18 - $24.25/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Texas? The most popular types of File jobs in Texas are:
What cities in Texas are hiring for File Assistant jobs? Cities in Texas with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Life Insurance Agency Onboarding & Administration Representative

GOVERNMENT PERSONNEL MUTUAL LIFE INSURANCE COMPANY

San Antonio, TX

$19/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 16 days ago

Job description

Job Title: Agency Onboarding & Administration Representative

Location: GPM Life Insurance, San Antonio, TX

Working conditions: In-office, (NOT remote)

Job type: Full time


About GPM LIFE INSURANCE

GPM Life is a northeast San Antonio based life insurance company with an emphasis on providing excellent customer to policyholders/customers, agents, and the GPM Life Team.

GPM Life offers a competitive benefits package including medical, dental, vision, group life insurance, and a generous 401(k) plan with a company match.

GPM Life employees work 39 hours a week Monday-Friday. (5-hour workday on Friday!)

MINIMUM REQUIREMENTS

  • 2-3 years of administrative/clerical experience preferably in a life insurance company.
  • Strong computer skills including Word and Excel.
  • Requires excellent verbal and written communication skills.
  • Must interact well with others.
  • Must be able to work with demanding customers.

ABOUT THE POSITION

Responsible for developing full proficiency in Agent Onboarding and Terminations, compensation/hierarchy/contract maintenance, as well as ensuring compliance with state Departments of Insurance and GPM Life internal operating procedures. This position will also cross train with and assist Agency Administration and handle administration duties regularly.

Job duties/responsibilities for Onboarding & Termination:

  • Responsible for contracting, appointments, and reinstatements for agents and Independent Marketing Organizations (IMOs) to include requesting all applicable due diligence (background check) reports, appointment fees, related forms, and preparation of contracts for processing. Responsible for handling/processing state appointments to meet compliance regulations for all states/jurisdictions with certain requirements. Maintains various associated department logs.
  • Process termination of agents for Lack of Production (LOP) or other necessary reasons.
  • Manage monthly LOP report. Communicate with field leaders, before executing agent terminations.
  • Responsible for both setting up agent payment arrangements and admission of debit balance information for collections, rolling unpaid balances to agent’s upline if not paid and/or reporting to Vector.
  • Responsible for reconciling monthly Vector reports.

Job duties/responsibilities for Agency Administrative:

  • Apply critical thinking and operational expertise to identify, analyze, and correct legacy workflow inefficiencies and process gaps.
  • Assist agents with commission questions, explaining where statements are located on Agent Access and how to read them as well as how to calculate commission amount. Explain how commissions are paid, research discrepancies and request adjustments when needed.
  • Assist with coding and documenting all department credit card payments.
  • Process agents Direct Deposit, log agent in spreadsheet and code LSP and scan agent file.
  • Assist with maintenance of state regulation files for advertising, errors and omissions, and replacements.
  • Assist with maintenance of inventory, distribution service, and updates to GPM Life’s promotional catalog and Agency materials library.
  • Assist with processing Supply Orders for agents and employees.
  • Performs other duties as assigned.


CANDIDATES SHOULD HAVE

  • Strong attention to detail.
  • Ability to work in a fast-paced environment.
  • Ability to prioritize and multi-task.
  • Requires excellent verbal and written communication skills.
  • Great people skills.
  • Professional demeanor.
  • Time management and organizational skills.

EDUCATION & EXPERIENCE

  • High school education or equivalent.
  • 2-3 years of administrative/clerical experience preferably in a life insurance company.
  • Strong computer skills including Word and Excel.

Apply