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Fellowship Program Coordinator Jobs (NOW HIRING)

Washington University of St. Louis

$23.37 - $36.19/hr

Assists Fellowship Director/Assistant Director in the coordination of the division fellowship program, which includes but not limited to: * Pre-screening fellowship candidates * Responsible for ...

Washington University of St. Louis

... fellowship training program(s) and continually assesses and directs a wide range of ... coordinating travel arrangements, lodging and expense reports, submits orders for equipment and ...

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How much do fellowship program coordinator jobs pay per year?

As of Aug 14, 2026, the average yearly pay for fellowship program coordinator in the United States is $54,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $62,000.00 per year, depending on experience, location, and employer.

What is the difference between Fellowship Program Coordinator vs Fellowship Program Manager?

AspectFellowship Program CoordinatorFellowship Program Manager
ResponsibilitiesAssists with program logistics, communicates with fellows, supports event planningOversees program development, manages staff, ensures program goals are met
Required CredentialsTypically a bachelor's degree, strong organizational skillsOften a bachelor's or master's degree, leadership experience
Work EnvironmentNon-profit or educational settings, collaborative teamsSimilar environments but with more strategic responsibilities
Employer UsageUniversities, research institutes, non-profitsSame as coordinators, but at a higher level

The main difference is that Fellowship Program Coordinators handle logistical support and day-to-day tasks, while Fellowship Program Managers oversee the entire program, including strategic planning and management. Both roles are essential in fellowship programs but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a fellowship program coordinator, and why are they important?

To thrive as a Fellowship Program Coordinator, you need strong organizational skills, attention to detail, and experience in program management, often supported by a bachelor's degree in a relevant field. Familiarity with learning management systems, database software, and scheduling or event planning tools is typically required. Excellent communication, problem-solving abilities, and interpersonal skills help foster positive relationships with fellows, faculty, and administrative staff. These competencies are crucial for ensuring smooth program operations, compliance, and a supportive learning environment.

What is a fellowship program coordinator?

A Fellowship Program Coordinator is a professional responsible for managing and supporting fellowship programs within an organization or academic institution. Their duties typically include handling administrative tasks, coordinating application and selection processes, assisting fellows with onboarding, and serving as a liaison between fellows, faculty, and administrative departments. They play a crucial role in ensuring the smooth operation of the program and often help organize events, track fellows' progress, and provide ongoing support throughout the fellowship period.

How does a fellowship program coordinator typically collaborate with faculty, fellows, and administrative staff?

A Fellowship Program Coordinator acts as a key liaison among faculty mentors, fellows, and administrative teams. They facilitate communication, schedule meetings and evaluations, and ensure compliance with accreditation or institutional guidelines. Coordinators often help address fellows' concerns, organize orientation sessions, and support program improvement initiatives. This collaborative approach ensures smooth program operations and helps foster a positive learning environment for all participants.
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Fellowship Program Coordinator jobs near you
Infographic showing various Fellowship Program Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $54,966 per year, or $26.4 per hour.

Residency/Fellowship Program Coordinator - Pediatric Endocrinology

Washington University of St. Louis

$23.37 - $36.19/hr

Full-time

Medical, Retirement, PTO

Posted 16 days ago

Washington University In St. Louis rating

7.7

Company rating: 7.7 out of 10

Based on 124 frontline employees who took The Breakroom Quiz

260th of 618 rated colleges and universities

Job description

LocationSAINT LOUIS, MO 63110 Scheduled Hours40Position SummaryResponsible for the coordination of the division's Fellowship Program alongside fellowship Director/Assistant Director. In addition, will assist with the coordination of other divisional needs as described below.Job Description

Primary Duties & Responsibilities:

  • Manages calendars for the Program Director and Assistant Program Director of the Fellowship Program for Pediatric Endocrinology. Organizes and prioritizes time and travel commitments, meetings and conference calls. Prepares letters, memos, correspondence and updates contact lists. Assists with the maintenance of CV's and bio sketches in the Washington University Profile System.
  • Assists Fellowship Director/Assistant Director in the coordination of the division fellowship program, which includes but not limited to:
    • Pre-screening fellowship candidates
    • Responsible for coordinating communication contact lists and correspondence for the fellows
    • Responsible for coordinating and communicating noon conference series schedule
    • Managing selection process
    • Liaison to internal/external agencies (ERAS, New Innovations, GME, AMA, NRMP, ABP, ACGME, OISS, BJC-CVO, SLCH)
    • Monitor program for compliance
    • Create reports, and coordinate site visits
    • Assist with the data entry for the ACGME website and prepares supportive documentation required for site reviews
    • Maintains fellowship handbook and distributes yearly
    • Maintains established fellowship policies, procedures and objectives including regulatory records for license, reports, and compliance.
    • Provides notifications as necessary
    • Schedules interviews for selected potential fellows
    • Makes travel arrangements, prepares visit itineraries, and assists applicants in getting to all appointments during visit
    • Coordinates all duties required for new and graduating fellows
  • Coordinates and updates fellow's rotation and conference schedules, including the SLCH on-call system.
  • Processes visitor forms and shadow requests.
  • Manage medical student clinic rotations.
  • Other duties as assigned.

Working Conditions:
Job Location/Working Conditions

  • Normal office environment.
  • Hybrid - Remote work potential after 6 month introductory period/ normal office environment.

Physical Effort

  • Typically sitting at desk or table.
  • Walking to various areas of campus particularly during interview period.

Equipment

  • Normal office equipment including but not limited to computer, copier, fax, and telephone.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required Qualifications

Education:

Bachelor's degree or combination of education and/or experience may substitute for minimum education.


Certifications/Professional Licenses:

No specific certification/professional license is required for this position.


Work Experience:

No specific work experience is required for this position.


Skills:

Not Applicable


Driver's License:

A driver's license is not required for this position.More About This Job

Preferred Qualifications:

  • Bachelor's degree in business related field.
  • Experience in a medical, research, or educational environment.
  • Excellent computer skills and applications.
Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.


Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.


Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written CommunicationGradeG09-HSalary Range$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement

Personal

  • Up to 22 days of vacation, 10 recognized holidays, and sick time.

  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.

  • Take advantage of our free Metro transit U-Pass for eligible employees.

  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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About Washington University in St. Louis

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Washington University in St. Louis, often simply known as WashU, is a prestigious private research university in the United States. Headquartered in Saint Louis, Missouri, the university operates within the Education industry offering an array of undergraduate and postgraduate programs encompassing various areas like arts, sciences, business, design, medicine, and engineering. Established in 1853, the university has a storied past rooted in determination, resilience, and commitment to knowledge and innovation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Saint Louis, MO, US

Year founded

1853

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