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Export Documentation Specialist Jobs (NOW HIRING)

OFI

Export Documentation Specialist

Chicago, IL · On-site

$29 - $33/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

OFI

Export Documentation Specialist

Fresno, CA

$29 - $33/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

Hammes Staffing

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Export Specialist

Ladson, SC · On-site

$52K - $62K/yr

We are seeking an experienced Export Specialist with a strong background in international shipping ... This role is responsible for coordinating shipments, preparing export documentation, working with ...

CTC Global

Import & Export Specialist

Irvine, CA · On-site

$64K - $81K/yr

SUMMARY The Import/Export Specialist efficiently and accurately prepares, issues and processes all ... ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepare and audit export documentation for shipments and ...

CFS

Logistics Documentation Specialist

Bakersfield, CA · On-site

$50K - $55K/yr

... export documents including invoices, packing lists, and bills of lading • Coordinate with freight ... Specialist: • 1-2+ years of experience in logistics, operations, customer service, or related ...

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How much do export documentation specialist jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for export documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is an export documentation specialist?

An Export Documentation Specialist is responsible for preparing, reviewing, and processing the necessary documents for international shipments. They ensure compliance with export regulations, coordinate with freight forwarders and customs officials, and maintain accurate records. Their role helps facilitate smooth shipping operations, prevent delays, and ensure that all paperwork aligns with trade laws and customer requirements. Strong attention to detail, knowledge of international trade regulations, and proficiency in documentation software are essential for this role.

What does an export documentation specialist do?

As an Export Documentation Specialist, your core responsibilities include preparing and verifying export documents such as invoices, packing lists, certificates of origin, and shipping instructions to comply with both domestic and international regulations. You'll coordinate with freight forwarders, customs brokers, and internal teams to ensure all documentation is accurate and deadlines are met. On a typical day, you may track shipments, resolve documentation discrepancies, and keep up to date with evolving export requirements. The role involves frequent collaboration with sales, logistics, and regulatory departments, making strong organizational and communication skills essential.

What skills and qualifications are needed to be an export documentation specialist?

To thrive as an Export Documentation Specialist, you need strong organizational skills, attention to detail, and solid knowledge of international shipping regulations, typically complemented by a degree in business, logistics, or a related field. Experience with documentation management software, ERP systems, and an understanding of Incoterms and customs compliance is highly valued. Excellent communication skills, problem-solving abilities, and a proactive approach are key soft skills that help in managing tight deadlines and coordinating cross-functional teams. These competencies ensure accurate and timely document processing, reduce shipping errors, and support compliance in international trade.

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Export Documentation Specialist jobs near you
Infographic showing various Export Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 3% Contract, and 1% Nights. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Export Documentation Specialist

Agile Cold Storage

Joliet, IL • On-site

Full-time

Re-posted 3 days ago

Job description

The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulations, customs requirements, and proper documentation for the safe transportation of temperature-sensitive products, while coordinating with internal departments and external parties to facilitate smooth export processes.

The points below describe the responsibilities of the position, however, the most important skills required for this position are strong computer skills, attention to detail, high level of organization, and willingness to learn. The regulatory information and documentation process will be covered during training.

Key responsibilities:

  • Document preparation:
    • Create and review all export documents including packing lists, bills of lading, USDA Export Health Certificates, and other required documentation based on destination country regulations.
    • Accurately input product details, quantities, weights, and shipping information into export documents.
    • Verify compliance with USDA and destination country export regulations.
  • Coordination with external customers:
    • Collaborate with cold storage warehouse staff to gather accurate product information for export documentation.
    • Communicate with external customers to provide necessary export documents.
    • Coordinate with product suppliers to gather customer details and export requirements.
  • Compliance and quality control:
    • Maintain updated knowledge of international trade regulations, customs procedures, and export control laws applicable to cold storage goods.
    • Monitor and track export shipments to ensure all documents are signed prior to vessel departure dates.
    • Conduct thorough document checks to identify and rectify any errors or discrepancies and report them to management.
  • Recordkeeping and reporting:
    • Maintain organized digital and physical files of all export documents and related correspondence.
    • Generate reports on export activities, including shipment tracking and compliance status.
  • Required skills:
    • Ability to learn and apply Agile Export Process to create and maintain the high level of documentation accuracy that our customers expect.
    • Requires an extremely high level of organization and continuous follow-up of outstanding documents.
    • Excellent attention to detail and accuracy in data entry.
    • Proficiency in Microsoft Office Suite and Adobe Pro.
    • Strong communication and interpersonal skills to collaborate with internal departments and external customers.


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