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Assistant Export Documentation Specialist Jobs (NOW HIRING)

OFI

Export Documentation Specialist

Chicago, IL · On-site

$29 - $33/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

OFI

Export Documentation Specialist

Fresno, CA

$29 - $33/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

Hammes Staffing

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Export Specialist

Ladson, SC · On-site

$52K - $62K/yr

We are seeking an experienced Export Specialist with a strong background in international shipping ... This role is responsible for coordinating shipments, preparing export documentation, working with ...

CFS

Logistics Documentation Specialist

Bakersfield, CA · On-site

$50K - $55K/yr

... export documents including invoices, packing lists, and bills of lading • Coordinate with freight ... Assist with logistics coordination and operational support Qualifications for the Logistics ...

CTC Global

Import & Export Specialist

Irvine, CA · On-site

$64K - $81K/yr

SUMMARY The Import/Export Specialist efficiently and accurately prepares, issues and processes all ... ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepare and audit export documentation for shipments and ...

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How much do assistant export documentation specialist jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant export documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

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Assistant Export Documentation Specialist jobs near you

Export Documentation Specialist

Joliet, IL • On-site

Agile Cold Storage
Transportation and Warehousing • 11 - 50 employees
Learn more about Agile Cold Storageexternal

Full-time

Re-posted 3 days ago

Job description

The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulations, customs requirements, and proper documentation for the safe transportation of temperature-sensitive products, while coordinating with internal departments and external parties to facilitate smooth export processes.

The points below describe the responsibilities of the position, however, the most important skills required for this position are strong computer skills, attention to detail, high level of organization, and willingness to learn. The regulatory information and documentation process will be covered during training.

Key responsibilities:

  • Document preparation:
    • Create and review all export documents including packing lists, bills of lading, USDA Export Health Certificates, and other required documentation based on destination country regulations.
    • Accurately input product details, quantities, weights, and shipping information into export documents.
    • Verify compliance with USDA and destination country export regulations.
  • Coordination with external customers:
    • Collaborate with cold storage warehouse staff to gather accurate product information for export documentation.
    • Communicate with external customers to provide necessary export documents.
    • Coordinate with product suppliers to gather customer details and export requirements.
  • Compliance and quality control:
    • Maintain updated knowledge of international trade regulations, customs procedures, and export control laws applicable to cold storage goods.
    • Monitor and track export shipments to ensure all documents are signed prior to vessel departure dates.
    • Conduct thorough document checks to identify and rectify any errors or discrepancies and report them to management.
  • Recordkeeping and reporting:
    • Maintain organized digital and physical files of all export documents and related correspondence.
    • Generate reports on export activities, including shipment tracking and compliance status.
  • Required skills:
    • Ability to learn and apply Agile Export Process to create and maintain the high level of documentation accuracy that our customers expect.
    • Requires an extremely high level of organization and continuous follow-up of outstanding documents.
    • Excellent attention to detail and accuracy in data entry.
    • Proficiency in Microsoft Office Suite and Adobe Pro.
    • Strong communication and interpersonal skills to collaborate with internal departments and external customers.


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