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Expense Coordinator Jobs (NOW HIRING)

Goodwin

Specialist, Expense

New York, NY · On-site

$21 - $28.50/hr

Vendor & AP Coordination * Manage highvolume vendors such as patents and complex coding needs ... and expense experience. Who You Are: * 0-3 years of experience in billing, accounts payable ...

Prophecy Technologies

Telecom Expense Analyst

Role Name Telecom Expense Analyst Job Summary The Telecom Expense Analyst (ITSM - Telecom) is responsible for managing enterprise-wide telecommunications expense management, vendor coordination ...

Jefferies

AVP, Expense Analysis

Manhattan, NY

$130K - $145K/yr

Lead the coordination, preparation, and delivery of monthly and quarterly expense analysis and presentations for senior management. * Partner with key stakeholders, including senior management, COO ...

Goodwin

Specialist, Expense

Boston, MA

$21 - $28.25/hr

Vendor & AP Coordination * Manage highvolume vendors such as patents and complex coding needs ... and expense experience. Who You Are: * 0-3 years of experience in billing, accounts payable ...

Jefferies

AVP, Expense Analysis

Manhattan, NY · On-site

$130K - $145K/yr

Lead the coordination, preparation, and delivery of monthly and quarterly expense analysis and presentations for senior management. * Partner with key stakeholders, including senior management, COO ...

AltaMed

Business Operations Coordinator

Anaheim, CA · On-site

$68K - $85K/yr

Additionally, the role extends to providing support for functions such as recruitment, contract management, event planning and expense coordination. The Business Operations Coordinator must have the ...

SPS-North America

Administrative Expense Clerk

New York, NY · On-site

$18.50 - $23.75/hr

In this role, you'll be the engine behind accurate expense management and seamless office operations - ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and ...

City of New York

DEPUTY DIRECTOR, EXPENSE BUDGET

Corona, NY · On-site

$119K - $154K/yr

The agency's Budget Office manages DEP's capital, expense, grant, and miscellaneous revenue budgets; prepares budget and financial analyses and reports; and coordinates the Agency's budget and ...

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Expense Coordinator information

See salary details

$27K

$57.9K

$101.5K

How much do expense coordinator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for expense coordinator in the United States is $57,869.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $69,500.00 per year, depending on experience, location, and employer.

What is the difference between Expense Coordinator vs Accounts Payable Clerk?

AspectExpense CoordinatorAccounts Payable Clerk
Primary RoleManages expense reports, verifies receipts, and ensures proper expense documentationProcesses vendor invoices, verifies payments, and maintains accounts payable records
Required SkillsAttention to detail, expense report management, basic accounting knowledgeData entry, invoice processing, familiarity with accounting software
Work EnvironmentOffice setting, often in corporate or event planning industriesOffice environment, in finance or accounting departments
Common CertificationsNone required but familiarity with accounting software helpfulNone required, but knowledge of accounting principles beneficial

While both roles involve financial documentation, the Expense Coordinator focuses on managing employee or project expenses, whereas the Accounts Payable Clerk handles vendor invoices and payments. Understanding these distinctions helps in choosing the right career path or job search focus.

How much is the salary of a coordinator?

The salary of an Expense Coordinator typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced coordinators or those in larger organizations can earn more. Compensation often includes benefits and opportunities for advancement.

What are the key skills and qualifications needed to thrive as an Expense Coordinator, and why are they important?

To thrive as an Expense Coordinator, you need strong organizational skills, attention to detail, and a background in finance or accounting, often supported by a relevant degree or experience. Familiarity with expense management software, spreadsheets (like Excel), and accounting systems such as SAP or QuickBooks is typically required. Strong communication, problem-solving abilities, and discretion with sensitive financial information are valuable soft skills in this role. These competencies ensure accurate processing, compliance with company policies, and efficient financial operations.

What are the typical challenges an Expense Coordinator faces when managing expense reports across multiple departments?

Expense Coordinators often encounter challenges such as ensuring policy compliance across various departments, reconciling discrepancies in receipts, and managing tight deadlines for monthly or quarterly reporting cycles. Coordinating with employees from different teams to clarify expenses and obtain missing documentation can be time-consuming, requiring strong communication and organization skills. Additionally, adapting to new expense management software or updated company policies is common, making attention to detail and flexibility valuable assets in this role.

What does an expense coordinator do?

An expense coordinator manages and processes company or client expenses, ensuring accurate documentation and compliance with policies. They often use accounting software and work closely with finance teams to track, verify, and report expenses efficiently.
What cities are hiring for Expense Coordinator jobs? Cities with the most Expense Coordinator job openings:
What are the most commonly searched types of Expense jobs? The most popular types of Expense jobs are:
What states have the most Expense Coordinator jobs? States with the most job openings for Expense Coordinator jobs include:
Expense Coordinator jobs near you
Billing & Operations Coordinator

Billing & Operations Coordinator

MERITUM ENERGY GP LLC

Odessa, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Who We Are

Meritum Energy is a leading provider of propane, natural gas, diesel, and other mobile energy solutions throughout Texas, New Mexico, Florida, Oklahoma, Arkansas, Missouri, Kansas and North Carolina. Known for our unwavering commitment to safety, service excellence, and community partnership, we proudly stand by our company motto: We Sell Service.

Why Join Us?

We're committed to supporting our team members with benefits that match our values of safety, service and stability. Here's what you can expect:

  • Competitive hourly wage
  • 401(k) with 6% company match
  • Health and vision insurance
  • Company paid dental insurance
  • Company paid AD&D and life insurance
  • Paid time off with rollover hours
  • Referral bonus programs

Job Summary

Pico Natural Gas Solutions, a Meritum Energy company, is seeking an experienced Billing & Operations Coordinator. The Billing & Operations Coordinator – Natural Gas Solutions is responsible for managing invoicing, billing validation, operational reporting, and administrative coordination activities for the Natural Gas Solutions team. This role works closely with operations, accounting, procurement, and leadership teams to ensure accurate invoicing, maintain operational records, and support efficient day-to-day operations.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced operational environment.

Duties/Responsibilities:

Invoicing & Cost Validation

  • Manage invoice review and cost validation processes
  • Validate freight and third-party vendor invoices
  • Track and escalate billing discrepancies or cost anomalies
  • Coordinate with accounting and operations teams to resolve invoice issues

Operational Coordination & Forecasting

  • Maintain operational tracking reports, spreadsheets, and documentation
  • Maintain job tracking and operational forecasting reports
  • Coordinate operational updates across internal teams
  • Assist with daily operational and administrative support activities

Travel & Expense Coordination

  • Track hotel bookings, receipts, and travel expenses
  • Support compliance with travel cost controls and expense tracking

Reporting & Systems Support

  • Support reporting and operational analysis through dashboards and internal systems
  • Monitor operational KPIs and reporting data
  • Assist with maintaining accurate SCADA system records and operational data

The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.

Education and Experience:

  • High school diploma or equivalent required
  • Previous experience in billing, invoicing, operations coordination, logistics, or administrative functions
  • Natural gas or energy industry experience strongly preferred
  • Experience working with operational systems, reporting tools, or business platforms preferred

Skills/Abilities:

  • Strong organizational and administrative skills with high attention to detail
  • Ability to manage multiple responsibilities and priorities simultaneously
  • Strong proficiency in Microsoft Excel and Microsoft Office Suite
  • Experience using Microsoft Teams and SharePoint
  • Strong communication and coordination skills
  • Ability to work independently and adapt in a fast-paced operational environment
  • Experience with billing, invoicing, operational coordination, logistics support, or administrative functions
  • Experience with Tableau, SCADA, Geotab, Fleetio, or similar systems preferred but not required

Physical, Mental, and Behavioral Requirements:

The physical requirements described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job.

  • Office-based role located in Odessa or Kermit, TX
  • Standard work hours are Monday through Friday, 8:00 AM to 5:00 PM
  • Minimal travel required; onsite field work only when specifically directed
  • High emphasis on accuracy, compliance, organization, and system integrity
  • Prolonged periods sitting at a desk and working on a computer
  • Must pass pre-employment screening and background check

The above statements are intended to describe the general nature and level of work that is expected to be performed. They are not intended to be construed as an exhaustive listing of all responsibilities, duties and skills required. Also, whether particular duties or demands listed above or elsewhere are “essential” is a case-by-case determination, depending on the operational realities and staffing at the individual location. For questions about whether a particular function is essential in your particular role, please contact HR at (210) 245-9445.

Meritum Energy is an equal opportunity employer to all qualified applicants regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and/or veteran of the Vietnam War Era or any other characteristic protected by federal, state, or local law.

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