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Exhibition Manager Jobs in Springfield, VA (NOW HIRING)

Exhibition Hub

JANITOR

Washington, DC · On-site

*This position is temporary, for the duration of the exhibition and reports to the General Manager. We are looking for a Cleaner to take care of our facilities and carry out cleaning and maintenance ...

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Exhibition Manager information

What are the key skills and qualifications needed to thrive as an Exhibition Manager, and why are they important?

To thrive as an Exhibition Manager, you need strong organizational, project management, and budgeting skills, often supported by a degree in event management, marketing, or a related field. Familiarity with event management software, customer relationship management (CRM) systems, and digital marketing tools is typically required. Outstanding communication, negotiation, and problem-solving abilities help you excel when coordinating stakeholders and handling on-site challenges. These skills ensure that exhibitions are executed smoothly, meet business objectives, and provide a positive experience for both exhibitors and attendees.

What are some common challenges Exhibition Managers face when coordinating large-scale events?

Exhibition Managers often encounter challenges such as managing tight timelines, coordinating multiple vendors, and ensuring all logistical details align seamlessly. Balancing the needs of exhibitors, sponsors, and attendees can be demanding, especially when last-minute changes occur. Strong organizational skills and adaptability are essential, as is clear communication with cross-functional teams to deliver a successful event. Effective budgeting and the ability to troubleshoot unforeseen issues on the event day are also key aspects of the role.

What does an Exhibition Manager do?

An Exhibition Manager is responsible for planning, organizing, and overseeing exhibitions, trade shows, and similar events. Their duties include coordinating with vendors and exhibitors, managing logistics such as venue setup and breakdown, handling budgets, and ensuring the event runs smoothly. They also work to attract attendees and exhibitors, and often oversee marketing and promotional activities. Strong organizational and communication skills are essential for this role. The goal of an Exhibition Manager is to ensure all aspects of the event meet the objectives of clients and stakeholders.
What job categories do people searching Exhibition Manager jobs in Springfield, VA look for? The top searched job categories for Exhibition Manager jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Exhibition Manager jobs? Cities near Springfield, VA with the most Exhibition Manager job openings:
Exhibition Manager jobs near you
Infographic showing various Exhibition Manager job openings in Springfield, VA as of July 2026, with employment types broken down into 63% As Needed, 28% Full Time, 7% Part Time, 1% Contract, and 1% Summer. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Event and Exhibition Manager

Pantheon Data

Washington, DC • On-site

Full-time

Re-posted 20 days ago

Job description

Company Overview
Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Pantheon Data was founded in 2011, initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years, including infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS), the Department of Defense (DoD), and other Federal Civilian Agencies.
Position Overview
The Events, Protocol, and Exhibition Manager is responsible for the strategic planning, coordination, and execution of high-visibility events, distinguished visitor engagements, and conference/symposium participation for a high-visibility Navy customer. Operating within the Office of Corporate Communication, this role ensures that all engagements-whether internal ceremonies, leadership events, or large-scale external exhibitions, are executed with precision, professionalism, and adherence to Navy protocol.
Events and exhibitions are not simply logistical functions; they are strategic communication platforms that reflect the Navy's core values of honor, courage, and commitment. They provide opportunities to educate, build trust, foster partnerships, and reinforce the Command's identity with audiences ranging from internal personnel to senior leadership, industry partners, government officials, and the public.
This role requires a balance of operational excellence, protocol expertise, creative vision, and stakeholder coordination to deliver seamless, impactful experiences that align with Command priorities and enhance organizational reputation.
Responsibilities
  • Strategic Event Planning & Execution: Lead the conceptualization, planning, coordination, and execution of Command events and meetings, including ceremonies, leadership off-sites, all-hands calls, outreach initiatives, and high-level engagements.
  • Protocol Leadership & Distinguished Visitor Support: Provide subject matter expertise on military and government protocol, ensuring proper execution of events involving senior leaders and high-ranking U.S. and foreign dignitaries. Develop detailed itineraries, coordinate sequencing, and ensure adherence to customs and courtesies.
  • Exhibition & Symposium Management: Serve as the Command's lead for conferences, symposiums, and trade shows, overseeing booth design, logistics, staffing, and execution.
  • Experience Design & Audience Engagement: Design and deliver engaging event and exhibition experiences that combine visual, auditory, and environmental elements to create meaningful and memorable interactions.
  • Logistics & Operations Oversight: Manage all logistical aspects including venue coordination, audiovisual requirements, transportation, security access, equipment, and on-site execution.
  • Resource Allocation & Efficiency: Allocate personnel, equipment, and budget resources effectively to prevent duplication of effort and ensure cost-efficient execution.
  • Stakeholder Coordination & Collaboration: Collaborate with Government representatives, leadership offices, communication teams, technical experts, and external partners to ensure alignment and successful delivery of all engagements.
  • Brand Alignment & Messaging Integration: Ensure all events and exhibitions reinforce Navy branding, messaging, and identity, integrating multimedia elements such as digital signage, video, and graphics where appropriate.
  • Compliance & Risk Management: Ensure adherence to security protocols, safety requirements, and regulatory standards. Anticipate risks and develop contingency plans for dynamic or high-visibility environments.
  • Documentation & Reporting: Develop event plans, run-of-show documents, and required deliverables. Track execution, maintain records, and report outcomes, metrics, and lessons learned.
  • Continuous Improvement: Evaluate event and exhibition performance through feedback and metrics, applying insights to improve future planning and execution.

Required Skills and Experience
  • Bachelor's degree in Management, Hospitality or related field with at least six (6) years of experience in related task experience.
  • Demonstrated experience managing complex, high-visibility events and conferences, including those involving senior leadership or distinguished visitors.
  • Strong knowledge of military or government protocol, including distinguished visitor engagement procedures.
  • Experience overseeing conference and exhibition participation, including booth design, vendor coordination, and logistics.
  • Proven ability to manage multiple concurrent projects, with strong organizational, planning, and time management skills.
  • Experience in resource allocation and budget awareness.
  • Familiarity with audiovisual systems, multimedia integration, and event support technologies.
  • Excellent communication and interpersonal skills, with the ability to engage effectively with senior leaders, stakeholders, and external partners.
  • Ability to operate in structured, compliance-driven, and security-sensitive environments.
  • Strong problem-solving skills and ability to adapt quickly in dynamic, high-pressure situations.
  • Ability to work effectively remotely in cross-functional teams.
  • Ability to meet deadlines and produce quality work.
  • Proficient in Microsoft Suite software including Outlook, Word, Excel, SharePoint, and PowerPoint.

Clearance Requirements
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements. Secret Clearance is required for continued employment.
Work Location: Washington Navy Yard; Onsite 5 days per week
  • Our company prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.
  • If the position is remote or hybrid, you may periodically work from a Pantheon Data office location or client site.
  • If this position is assigned to a Pantheon Data office location or client site, you'll work with colleagues and clients in person, as needed for specific client requirements.

Compensation
The salary range for this position is $80,000 - $110,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Benefits Overview
We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity. In addition to our benefits, we also offer SmartBenefits through the Washington Metro Area Transportation Authority, where you specify an amount of your pre-tax wages be paid directly to your SmarTrip account. In some cases, tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at
Pantheon Data Important Information
All qualified applicants will be considered for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law.
As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Talent Team at or by phone (571) 363-4020.
This company uses E-Verify to confirm each employee's work authorization. For more information, click here

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