Korn Ferry is partnering with our client on their search for an Executive Administrator/Assistant.
Company Overview:
Rapidly growing energy infrastructure company focused on developing and delivering critical power, energy, and infrastructure solutions that support the next generation of digital and industrial growth
Operates at the intersection of energy, technology, and large-scale infrastructure development, serving customers with increasingly complex power requirements, particularly within the data center sector
Currently in a significant growth and scaling phase, creating a dynamic environment where processes, systems, and organizational infrastructure are actively being built and enhanced
Led by an experienced executive team with a strong focus on innovation, operational excellence, and long-term value creation within the energy and infrastructure markets
Offers a highly entrepreneurial environment where employees have the opportunity to make a meaningful impact, work closely with senior leadership, and contribute to the growth of a business undergoing significant expansion
This role provides direct exposure to executive leadership and the opportunity to help build the operational foundation of a company during a transformational stage of its development
Role Summary:
Title: Executive Administrator
Reports to: CFO, Interim CEOs, and Executive Leadership Team
Location: Dallas, TX
Primary Focus: Serve as a trusted strategic partner to executive leadership by managing complex schedules, coordinating key initiatives, supporting executive communications, and helping build scalable administrative infrastructure for a rapidly growing organization
Key Responsibilities:
Manage complex calendars, meetings, travel arrangements, and expense reporting for executive leadership
Support the CFO and two Interim CEOs while assisting with the transition and onboarding of the future permanent CEO
Coordinate internal and external meetings, including board meetings, investor meetings, customer engagements, and strategic planning sessions
Prepare agendas, executive presentations, briefing materials, meeting notes, and follow-up communications
Track key action items and ensure accountability across executive leadership teams
Serve as a central coordination point for executive priorities and cross-functional initiatives
Build and maintain scalable administrative processes, systems, and workflows to support company growth
Support office operations, vendor relationships, and general administrative functions
Coordinate company events, leadership offsites, and customer-facing activities
Draft, edit, and manage executive correspondence, presentations, and reports
Interface professionally with investors, board members, customers, partners, and other external stakeholders
Handle highly sensitive and confidential information with discretion and professionalism
Assist with recruiting coordination, candidate scheduling, and onboarding activities as the company scales
Identify opportunities to improve efficiency and implement best practices across executive support functions
Ideal Candidate Profile:
10+ years of executive administration or executive assistant experience preferred
Extensive experience supporting C-suite executives, founders, CEOs, CFOs, or senior leadership teams
Proven success operating in fast-paced, high-growth, or entrepreneurial environments
Exceptional organizational, project management, and prioritization skills
Strong written and verbal communication abilities with executive-level professionalism
Ability to manage competing priorities and shifting deadlines with minimal direction
High degree of discretion, confidentiality, and sound judgment
Advanced proficiency with Microsoft Office, Google Workspace, and collaboration tools
Experience coordinating board meetings, investor relations activities, and executive communications strongly preferred
Exposure to energy, infrastructure, power generation, utilities, construction, engineering, technology, or data center industries is highly desirable
Experience supporting organizations involved in large-scale capital projects is a plus
Strong problem-solving skills with a proactive "figure it out" mindset
Ability to anticipate executive needs and operate as a trusted business partner
Collaborative personality with the ability to build credibility and trust across all levels of an organization
Compensation & Benefits:
Target Base Compensation: $120K-$150K (flexibility for exceptional candidates)
Annual Bonus Opportunity
4 Days In Office / 1 Day Remote
Direct exposure to executive leadership and company decision-making
Opportunity to help shape the administrative infrastructure of a rapidly growing company
Interview process moving quickly for qualified candidates
Selling Points
Rare opportunity to support the CFO, current Interim CEOs, and future permanent CEO during a pivotal growth phase
High-visibility role with direct access to executive leadership, investors, board members, and key stakeholders
Opportunity to help build processes, systems, and infrastructure from the ground up
Exposure to one of the fastest-growing sectors at the intersection of energy, technology, and data center infrastructure
Significant impact on executive productivity and organizational effectiveness
Dynamic, entrepreneurial environment where strong performers can quickly expand their influence and responsibilities
Excellent fit for experienced executive assistants seeking a strategic partnership role rather than traditional administrative support
Opportunity to play a meaningful role in supporting a company during a transformational stage of growth and leadership evolution
Convenient Central Dallas location with an engaged, collaborative executive team
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Korn Ferry shall provide equal employment opportunity to all qualified candidates, and will refer candidates without regard to race, color, religion, national origin, sex, age, disability, veteran status or any other legally protected basis. Artificial Intelligence tools may be used in connection with the recruitment process for this position.
Employment Type: OTHER