Executive Virtual Assistant Jobs in Virginia (NOW HIRING)

Are you ready for that next move in your career? Are you looking for your next challenge with an association that is in growth mode? Our opportunity is the kind that doesn’t come around very often – an opportunity to support our CEO and Governing Board.   

NIGP is on the hunt for an experienced, highly organized, proactive, and discreet Administrative Assistant to CEO. This position supports the CEO, Governing Board, volunteer leaders, and staff team while helping the executive office and NIGP's governance processes operate smoothly and efficiently.

NIGP: The Institute for Public Procurement is a professional association made up of 19,500 members across the US and Canada, dedicated to advancing the public procurement profession. We support procurement professionals and the organizations they serve through education, certification, research, events, resources, and professional community.

We are seeking a talented individual to join our dynamic group of professionals who are deeply dedicated to elevating our public procurement profession. 

While work experience and educational preparation are certainly important, we don’t just hire the best resumes…we hire talented individuals that are a great fit for our culture and values first.

Your Key Responsibilities will be:

· Manage the CEO's calendar, travel arrangements, itineraries, briefing materials, correspondence, expense reporting, priorities, and action items.

· Support the Governing Board and Executive Committee by coordinating agendas, consent agendas, board books, meeting materials, minutes, records, elections, onboarding, and follow-up communications.

· Maintain the annual governance calendar, official governance records, leadership directories, policies, archives, and related documentation.

· Partner with the Meetings Team to coordinate Governing Board and leadership meeting logistics, including travel, accommodations, meeting space, meals, audiovisual needs, supplies, and on-site support.

· Maintain the master strategic plan, distribute goals and action items to accountable parties, track deadlines and progress, follow up on assignments, and prepare quarterly progress reports for the Governing Board.

· Coordinate NIGP leadership activities at Forum, including the leadership schedule, VIP-event invitations and RSVPs, recognition activities, meetings, presentations, and other commitments.

· Maintain strict confidentiality and exercise sound judgment when handling sensitive executive, personnel, governance, financial, and organizational information.

· Provide responsive and professional service to board members, volunteer leaders, members, staff, vendors, and external stakeholders.

Your Ideal Skills and Abilities:

· At least three years of progressively responsible administrative or executive-support experience.

· Experience supporting a senior executive, governing board, committee, or volunteer leadership group strongly preferred.

· Experience preparing accurate meeting minutes, board materials, correspondence, reports, and official records.

· Strong organizational, project-management, writing, editing, and time-management skills.

· Ability to manage competing priorities, anticipate needs, meet deadlines, and follow through with minimal supervision.

· Proficiency with Microsoft Office, virtual meeting platforms, and common business systems; experience with board portals, project trackers, or travel and expense systems is a plus.

· Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information appropriately.

· Nonprofit, association, or membership-organization experience preferred.

Your Minimum Qualifications are: 

· Bachelor's degree preferred; an equivalent combination of education and relevant experience will be considered.

· Minimum of 3–5 years of progressively responsible administrative, executive support, governance, or association management experience.

· Proficiency in Microsoft Office Suite, virtual meeting platforms, and business systems.

At NIGP, we are committed to providing competitive salaries that are equitable and reflect the requirements and responsibilities of the position. In addition, we continuously benchmark our compensation and benefit package.

NIGP is a 100% virtual non-profit association. We have physical offices in Reston, Virginia for employees who are local the office is used to support operations and provide space where NIGP employees gather for meetings and events. 

NIGP does conduct background checks after extending a conditional offer of employment. 

NIGP is an Equal Opportunity Employer, that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.  

EOE M/F/D/V are encouraged to apply.

To apply, please email resume along with salary history/requirements as well as a writing sample of previous meeting minutes or meeting notes to careers@nigp.org.