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Executive Secretary Jobs in Rochester, MI (NOW HIRING)

Elite Sourcing LLC

Commercial legal secretary

Troy, MI · On-site

$41K - $56K/yr

Commercial Legal Secretary Full-Time Position About Us Our law firm client specializes in commercial litigation and corporate law. We are seeking a highly skilled and experienced Commercial Legal ...

State Farm

Legal Secretary

Southfield, MI · On-site

$40K - $55K/yr

Responsibilities of a Legal Secretary include, but are not limited to: * Apply specialized knowledge of legal procedures * Calendar management and processing mail * Schedule litigation events ...

Robert Half

Legal Secretary

Southfield, MI · On-site

$40K - $55K/yr

We are looking for an experienced Legal Secretary to support a busy legal team in Southfield, Michigan. This position is well suited for someone who can manage litigation-related administrative work ...

Greenpath

Executive Assistant

Farmington Hills, MI · On-site

Executive Assistant This hybrid role requires regular onsite presence at GreenPath's headquarters ... Experience supporting Board governance, corporate secretary functions, or Board operations.

ADP, Inc.

Executive Assistant

Farmington Hills, MI · On-site

$65 - $85/hr

Executive Assistant Full Time GFW-000: WHQ CORPORATE, MI, Farmington Hills, MI, US 3 days ago ... Experience supporting Board governance, corporate secretary functions, or Board operations.

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Rochester, MI

Executive Secretary information

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$11

$23

$36

How much do executive secretary jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for executive secretary in Rochester, MI is $23.08, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.67 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Rochester, MI?

The most popular types of Secretary jobs in Rochester, MI are:

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For Executive Secretary jobs in Rochester, MI, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Rochester, MI look for?

The top searched job categories for Executive Secretary jobs in Rochester, MI are:

What cities near Rochester, MI are hiring for Executive Secretary jobs?

Cities near Rochester, MI with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Rochester, MI as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, and 3% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $48,000 per year, or $23.1 per hour.

Clarenceville Schools Attendance Secretary

Oakland Schools

Livonia, MI • On-site

Full-time, Part-time

Posted 19 days ago

Key responsibilities

  • Maintain accurate daily attendance records and communicate with families regarding attendance issues

  • Assist with student scheduling, locker assignments, and updating school calendars and official website information

  • Prepare and submit compliance reports, manage grade reporting, and handle student records and office filing systems

Job description

Position Type:
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
8/19/2026
Location:
Clarenceville Middle School
District:
Clarenceville School District
Clarenceville School District Job Posting
POSITION: Clarenceville Schools Records Secretary
LOCATION: Clarenceville School District
SCHEDULE: Part-time (0.5) - Approximate Hours (8-noon)
SALARY: In accordance with Master Agreement
POSTING DATE: August 2026
DEADLINE: Until Filled
STARTING DATE: September 2026
WORK WEEKS: 46 weeks
At Clarenceville Schools, we take pride in being a close-knit district with a big heart. Serving students across Livonia, Farmington Hills, Redford, and many others through our Schools of Choice program, our community is built on strong connections and a shared dedication to student success. As an Attendance Secretary, your work is both meaningful and essential-you play a key role in supporting our families each day and ensuring our schools run smoothly. We offer a welcoming, supportive work environment and actively encourage internal growth and professional development for our staff. If you are a organized, dependable professional looking to make a positive impact in your local school community, we invite you to apply.
QUALIFICATIONS
  • High School Diploma or equivalent (GED)
  • Strong organizational and time-management skills
  • High level of proficiency with standard office technology, including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets, Drive), phone systems, and general office machinery
  • Demonstrated ability to communicate clearly, professionally, and empathetically with diverse stakeholders, including students, parents, staff, and community members under varied conditions
  • Uncompromising commitment to maintaining strict confidentiality of student records and sensitive information in compliance with the Family Educational Rights and Privacy Act (FERPA) and district guidelines
  • Proficient typing / word processing skills
  • Skilled proofreading and office management skills
  • Ability to multi-task with the proven ability to prioritize, maintain meticulous records, meet strict deadlines, and handle frequent interruptions
  • Ability to pass required fingerprinting / background check

Preferred
  • Knowledge of / experience working with student information systems - ideally MI-STAR (Student information database system)
  • Previous secretarial, clerical, or administrative support experience, preferably in a public school or fast-paced office environment

RESPONSIBILITIES & DUTIES
  • Maintain accurate daily attendance records, process late arrivals/early dismissals, and communicate directly with families to resolve unexcused absences or attendance concerns
  • Monitor attendance thresholds and regularly generate official attendance notification letters to families in alignment with district truancy protocols
  • Assist building administration with student scheduling updates, locker assignments, and resolving student locker issues
  • Update and maintain the school's digital master calendars and official website pages with accurate daily and upcoming event information
  • Prepare and submit required state compliance reports, Count Day data, year-end documentation, progress reports, transcripts, and official student rosters within mandated deadlines
  • Manage grade reporting processes, report card distribution, cumulative record files, honor roll, and mailing labels
  • Assist building administration with student scheduling updates and enrollment roster maintenance
  • Collect, account for, and process internal school activity funds in compliance with district financial policies
  • Maintain organized office filing systems, records, and general inventory
  • Operate standard office technology, including student information systems, multi-line phones, copiers, and specialized software applications
  • Provide front-desk coverage and execute essential administrative duties in the absence of district building secretaries
  • Deliver professional, welcoming, and effective customer service to students, parents, staff, and campus visitors
  • Maintain strict confidentiality regarding student, family, and personnel records in accordance with FERPA and district policy
  • Administer basic first aid to students and assist with general health room needs as required
  • Coordinate materials for student award recognition programs and school events, and attend assigned events as needed
  • Perform other administrative and operational duties as assigned by building administration

EVALUATION:
  • Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation and contract language covering support services personnel.

Method of Application: Apply online - https://www.oakland.k12.mi.us/careers
Internal candidates: Contact Amy Arft, Director of Human Resources at amy.arft@clarencevilleeschools.org
Clarenceville Schools is an Affirmative Action/Equal Opportunity Employer http://www.clarencevilleschools.org
The Board will vigorously enforce its prohibition against discriminatory harassment based on race, color, national origin, sex,(including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, or genetic information (collectively, "Protected Classes") that are protected by Federal civil rights laws (hereinafter referred to as "unlawful harassment"), and encourages those within the School District community as well as third parties, who feel aggrieved to seek assistance to rectify such problems. The Board will investigate all allegations of harassment and in those cases where unlawful harassment is substantiated, the Board will take immediate steps to end the harassment, prevent its recurrence, and remedy its effects. Individuals who are found to have engaged in unlawful harassment will be subject to appropriate disciplinary action.
The Board will take affirmative action to insure that applicants are employed and promoted without regard to their race, religion, color, handicap, sex, national origin, age, height, weight, or marital status.
The Superintendent has been designated to handle inquiries regarding the nondiscrimination policies. The Superintendent's office is located at 20210 Middlebelt Road, Livonia, Michigan 48152.
Attachment(s):
  • Part-Time MS Secretary.pdf
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About Oakland Schools

Sourced by ZipRecruiter

Oakland Schools is a regional service agency that offers support services to school personnel that are best delivered regionally and provide cost, size and quality advantages to those we serve. Oakland Schools is an autonomous, tax-supported public school district governed by Michigan General School Laws and is one of 56 intermediate school districts (ISDs) established in Michigan in 1962.

Industry

Elementary and secondary schools

Company size

501 - 1,000 Employees

Headquarters location

Waterford, MI, US

Year founded

1962

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