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Executive Secretary Jobs in Rochester, MI (NOW HIRING)

Lacey & Jones

Be Seen First

Legal secretary

Troy, MI · On-site

$40K - $60K/yr

  • Life

  • Retirement

  • PTO

Lacey & Jones is a workers' compensation defense firm seeking a legal secretary/assistant for its Troy office. The candidate must be proficient with Microsoft Word. The position offers flexible work ...

Morgan & Morgan, P.A.

Presuit Secretary

Detroit, MI · On-site

We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services ...

LHH US

Legal Secretaries

Grosse Pointe, MI · On-site

$50 - $85/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Transcribe and draft documents from attorney dictation Qualifications * 3+ years of legal secretary experience supporting litigation attorneys * Plaintiff litigation experience is required * Strong ...

LHH US

Legal Secretaries

Grosse Pointe, MI · On-site

$50 - $85/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Transcribe and draft documents from attorney dictation Qualifications * 3+ years of legal secretary experience supporting litigation attorneys * Plaintiff litigation experience is required * Strong ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Rochester, MI

Executive Secretary information

See Rochester, MI salary details

$11

$23

$36

How much do executive secretary jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for executive secretary in Rochester, MI is $23.08, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.67 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
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The top searched job categories for Executive Secretary jobs in Rochester, MI are:

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Cities near Rochester, MI with the most Executive Secretary job openings:

Executive Secretary jobs near you

Secretary to Director of Technology and Strategic Initiatives (2739)

Rochester Community Schools

Rochester Hills, MI • On-site

$17.41/hr

Other

Medical, Dental, Vision, Life

Re-posted 24 days ago

Job description

Secretary to Director of Technology and Strategic Initiatives
Administration Building
Monday-Friday
12 Month Schedule
8 hours per day
2026-2027 Salary
$17.41 per hour, per RSPA Master Agreement for Classification II - effective 7/1/2026
QUALIFICATIONS:
  1. High School Diploma and excellent command of the English language is required. Completion of post-secondary academic program preferred.
  2. Three (3) years secretarial experience or training and experience that are equivalent.
  3. Ability to learn new software applications quickly to support the operations of the department.
  4. Experience with Microsoft Office Word, Excel, PowerPoint and Outlook on current district version, is required.
  5. Ability to maintain confidential matters, set priorities, and work well under pressure.
  6. Ability to professionally represent the district and Technology Services by providing exceptional service, including timely and effective communications, to both internal customers such as district personnel and external customers, such as vendors, or members of the RCS Community.
  7. Has strong math aptitude and is detail-oriented. Prior experience with the management of department accounting, purchasing, and budget-tracking preferred.
  8. Preference will be afforded those applicants with knowledge of IT-related terms and practices.
  9. Regular, reliable and punctual attendance required.
  10. Such alternatives to the above qualifications as the Executive Director and the Board may find appropriate and acceptable.
SALARY & BENEFITS: Rochester Support Personnel Association (RSPA) Classification II Salary Schedule - This full time position meets the FTE requirement for participation in district-offered Health, Prescription, Dental, Life, and Vision Insurance and LTD Benefit plans, per the RSPA Master Agreement.
REQUIRED POSITION TESTS:
Microsoft Office Current District Version: Intermediate-level Excel and Word; Basic-level; Outlook and PowerPoint; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Office Skills Assessment, Sentence Clarity, Spelling, and Numeric/Alpha Filing/Record Locator tests; and the Bank Deposit/Petty Cash tests.
JOB DESCRIPTION
TITLE: SECRETARY TO DIRECTOR OF TECHNOLOGY AND STRATEGIC INITIATIVES
QUALIFICATIONS:
  1. High School Diploma and excellent command of the English language is required. Completion of post-secondary academic program preferred.
  2. Three (3) years secretarial experience or training and experience that are equivalent.
  3. Ability to learn new software applications quickly to support the operations of the department.
  4. Experience with Microsoft Office Word, Excel, PowerPoint and Outlook on current district version, is required.
  5. Ability to maintain confidential matters, set priorities, and work well under pressure.
  6. Ability to professionally represent the district and Technology Services by providing exceptional service, including timely and effective communications, to both internal customers such as district personnel and external customers, such as vendors, or members of the RCS Community.
  7. Has strong math aptitude and is detail-oriented. Prior experience with the management of department accounting, purchasing, and budget-tracking preferred.
  8. Preference will be afforded those applicants with knowledge of IT-related terms and practices.
  9. Such alternatives to the above qualifications as the Executive Director and the Board may find appropriate and acceptable.
REPORTS TO: Director of Technology and Strategic Initiatives
SUPERVISES: None
JOB GOAL: To provide a wide variety of secretarial and administrative duties for the Executive Director of Technology and Strategic Initiatives, assist and support the daily operations of the Technology Services Department, and professionally represent the department and District.
CORE PERFORMANCE RESPONSIBILITIES:
  1. Performs a variety of secretarial and administrative duties for the Executive Director and Technology Services and works cooperatively to assure an efficient, organized office and team.
  2. Maintains budget, accounts, credit card statements, and billing management for Technology Services.
  3. Manages the Executive Director's activities - maintains calendar, appointments, and meeting schedules, handles correspondence, prioritizes daily tasks, creates presentations, prepares for meetings, records minutes, etc.
  4. Enters and maintains technology department purchase orders; performs any necessary follow-up with purchase orders; orders stock items necessary for office operations; creates P.O.'s for school buildings for technology equipment as needed.
  5. Provides back up support for the Help Desk Associate relating to phones, work orders, technical support, and technology set up for meetings throughout Admin Building.
  6. Maintains and schedules Technology Department appointments and meetings - Includes securing meeting rooms, supplies, refreshments, preparing agendas, and other.
  7. Schedules and maintains reservations for the Technology Lab, Conference Room, and Laptop Cart usage.
  8. Manages the technology purchasing cycle - obtains quotes/best pricing for technology equipment for departments and buildings; tracks technology purchases from quote through delivery and coordinates installation.
  9. *Maintains inventory of Technology Department spare equipment and supplies and provides Business Department with annual report of inventory in stock.
  10. Coordinates technology equipment repairs and associated costs. Responsible for all computer parts and equipment returns and provides detailed accounts for accounts payable department.
  11. Processes attendance and time-card pay for department and provides Payroll Department with accurate time sheets.
  12. Schedules and prepares technology administrators for interviews and works with HR to submit new hire documents in a timely manner.
  13. Coordinates conferences for Tech Department staff to include conference registration, mileage reimbursement, hotel and airfare when necessary.
  14. Maintains and updates contact information for district employees and Technology Services web page.
  15. Coordinates the distribution of district owned cell phones. Monitor monthly cell phone bills and invoice employees according to district policy.
  16. Organizes and maintains software and hardware information and provides monthly updates.
  17. Provides order forms/updated website for Technicians uniforms.
*Requires the ability to move, lift, and organize office supplies and technology equipment up to 20 lbs.
TERMS OF EMPLOYMENT:
  1. 12 month position
  2. 8 hours per day
  3. Salary and benefits as per master agreement for Classification II.

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.
Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 - Students: Assistant Superintendent of Secondary and Adult Education, (248) 726- 3131; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118.
Adopted 2/2/96
Reviewed 3/97; 3/99, 1/01, 10/15, 12/15, 12/20

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