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Executive Scheduling Manager Jobs (NOW HIRING)

RadNet

Scheduling Supervisor

Mesa, AZ · On-site

$45K - $55K/yr

... other Executive Management as needed with special assignments and special projects ... Collaborate with the Scheduling Manager and Clinical Operations to implement, troubleshoot and ...

RadNet

Scheduling Supervisor

Mesa, AZ · On-site

$45K/yr

... other Executive Management as needed with special assignments and special projects ... Collaborate with the Scheduling Manager and Clinical Operations to implement, troubleshoot and ...

RadNet

Scheduling Supervisor

Mesa, AZ · On-site

$45K - $55K/yr

... other Executive Management as needed with special assignments and special projects ... Collaborate with the Scheduling Manager and Clinical Operations to implement, troubleshoot and ...

University of Kentucky

Executive Operations Manager

$57K - $94K/yr

This position will manage complex executive scheduling, coordinate travel and meeting logistics, prepare executive-level materials, support strategic initiatives, and serve as a key point of ...

Robert Half

Executive Assistant

Tampa, FL · On-site

$26.60 - $30.80/hr

Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. * Provide day-to-day administrative support by handling ...

University of Kentucky

$57K - $94K/yr

This position will manage complex executive scheduling, coordinate travel and meeting logistics, prepare executive-level materials, support strategic initiatives, and serve as a key point of ...

CU Denver

Executive Assistant

Aurora, CO · On-site

Executive Calendar and Scheduling Management (35%) * Manage and maintain the Vice Chancellor's Outlook calendar, including scheduling, prioritization, conflict resolution, and meeting logistics.

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Executive Scheduling Manager information

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How much do executive scheduling manager jobs pay per year?

As of Sep 11, 2026, the average yearly pay for executive scheduling manager in the United States is $64,989.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $74,500.00 per year, depending on experience, location, and employer.

What is the difference between Executive Scheduling Manager vs Administrative Assistant?

AspectExecutive Scheduling ManagerAdministrative Assistant
Primary RoleManages executive calendars, schedules meetings, and coordinates appointmentsProvides administrative support, manages correspondence, and handles general office tasks
Required CredentialsOften requires experience in scheduling, organizational skills, and sometimes a degree in business or related fieldsTypically requires high school diploma or associate degree, with strong organizational and communication skills
Work EnvironmentCorporate offices, executive departmentsOffice settings across various industries
Employer & Industry UsageUsed by companies with executive teams to coordinate high-level schedulesCommon in virtually all industries for general administrative support

The Executive Scheduling Manager focuses specifically on managing high-level executives' calendars and appointments, requiring specialized scheduling skills. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require organizational skills, the Executive Scheduling Manager's role is more specialized and often involves working closely with senior leadership.

What does an executive scheduling manager do?

An executive scheduling manager is responsible for organizing and maintaining the schedules of high-level executives, including arranging meetings, appointments, and travel plans. They use calendar management tools and coordinate with other departments to ensure efficient time management and prioritize urgent tasks.

What cities are hiring for Executive Scheduling Manager jobs?

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What are the most commonly searched types of Scheduling Manager jobs?

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Executive Scheduling Manager jobs near you

Force Account Scheduling Manager

Baltimore, MD • On-site

Cornerstone Concilium, Inc.
Business Management Consulting • 11 - 50 employees
Learn more about Cornerstone Concilium, Inc.external

Full-time

Posted 24 days ago

Job description

Position Description
The ideal candidate will have proven experience maintaining and updating detailed project schedules, coordinating with utility providers and third-party stakeholders and ensuring timely execution of force account work in compliance with project goals and regulatory requirements. Force Account Scheduler is responsible for planning, tracking, and coordinating work performed by Amtrak forces (self-performed by Amtrak employees and resources) that support the construction project. The ideal candidate also needs to have experience integrating multiple project schedules into a cohesive program framework while managing interdependencies, risks, resource alignment; partnering closely with project managers and senior leadership to guide strategic decisions; providing authoritative scheduling oversight and ensuring program objectives are met from early estimating through construction and closeout.
Essential Job Duties
  • Review contractor schedule for compliance with Contract and Scheduling Technicalities including construction activity planning
  • Support analysis of schedule, identifies and investigate project schedule variances.
  • Conduct analysis to identify and address interdependencies between projects, proactively mitigating risks and resolving conflicts to maintain program integrity.
  • Collect and update data and prepare and present regular progress reports and schedule updates to project team and stakeholders.
  • Develop, maintain, and monitor project schedules using project management software (e.g., Primavera P6).
  • Review data for schedule baseline development and maintenance.
  • Support in development of Construction Time Determination (CTD) Schedule.
  • Lead gathering and assembling data for schedule updating.
  • Analyze project progress and identify potential delays or issues, providing solutions to keep the project on track.
  • Lead schedule recovery and mitigation efforts, including corrective action recommendations.
  • Coordinate with project managers, construction managers, designer of record, 3rd party stakeholders, and contractors to confirm progress achieved, collect variance explanations, develop recovery plans, and ensure project milestones are met.
  • Identify and mitigate scheduling risks associated with utility conflicts and force account delays.
  • Identify and monitor key performance metrics to assist in assessing and reporting the health of the project.
  • Maintain a baseline schedule control system for Maintenance Production Services (MPS) Force Account work.
  • Conduct Time Impact Analyses (TIA) to evaluate schedule impacts related to changes, delays, or scope modifications.
  • Develop and maintain detailed estimates and integrated schedules, including constructability reviews and ongoing maintenance of schedule logic integrity driven by optimization studies.
  • Monitor and report procurement status, material deliveries, and impacts to Force Account schedules.
  • Coordinate scheduling and cost activities with owner and third-party contractors, including CMARs A, B, and future CMAR packages.
  • Provide negotiation support for contract modifications, change orders, and Force Account adjustments.
  • Identify, track, and analyze schedule trends; support maintenance of relevant dashboards, KPIs, and performance reporting metrics.
  • Prepare and present Force Account performance briefings to Force Account management and Executive Leadership.

Required Qualifications
  • Bachelor's degree in Engineering, Construction Management, or a related field.
  • Minimum 8 years of experience
  • Experience developing, managing and updating integrated project schedules for large-scale rail, transit, transportation, or heavy civil infrastructure projects using Primavera P6.
  • Demonstrated experience performing critical path analysis, schedule risk assessments, delay analysis, resource loading, and recovery planning to support program delivery objectives.
  • Strong track record coordinating schedule inputs and performance reporting across owners, designers, contractors, construction managers, and third-party stakeholders
  • Excellent attention to detail and analytical skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities and work effectively both independently and within a collaborative project team environment.

Preferred Qualifications
  • Force Account experience on Amtrak or other public transit agency projects is preferable.
  • Experience on review/development of Time Impact Analysis.
  • Experience in reviewing Contractor's Baseline / Update / TIA schedules.
  • Experience with schedule evolution from estimating through design - construction - closeout including changes
  • Experience in Construction Schedule Planning.
  • Experience reviewing schedules of values (SOVs), change orders, and progress payment applications.
  • Knowledge of federal grant-funded project requirements and documentation standards.
  • Strong organizational and records management skills.
  • Experience working with project management information systems (PMIS), SharePoint, and electronic document control systems

Work Location: On-Site (at Baltimore Integrated Program Office) minimum 3 days/week
Salary Range: $103,954- $137,483 YR

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