Executive Psychotherapy Assistant Jobs (NOW HIRING)

The Mental Health Association of Alameda County (MHAAC) is a California nonprofit public benefit corporation organized in 1958 to assist and advocate for people with mental illness, to support family/caregivers, and to advocate for better services and improved public policy and for increased funding for mental health services and support. MHAAC has an annual operating budget of $3-6 million, 50+ employees, 4 offices in Alameda County and operations in Marin, San Mateo, and Sonoma Counties. MHAAC is governed by a strong, community-oriented Board of Directors. Board members are committed to MHAAC being a diverse and inclusive organization.

The Executive Director is the Chief Administrative Officer, accountable to the Board of Directors. The Executive Director will have oversight over the Patients' Rights Advocacy Program (PRA) and may also have oversight over the Family Education and Resource Center (FERC) and/or the Family Partnership Program (FPP). The Program Directors of all MHAAC programs report directly to the Executive Director. The Executive Director, under the authority of the Board of Directors, is responsible for management and oversight of all facets of the organization, including but not limited to operations, finance, human resources, business development, community relations, and fundraising.

We offer:

• Competitive salary
• 100% paid medical and dental coverage for the employee
• Employee Assistance Program (EAP) that includes free unlimited Tele-Doc and Psychotherapy services
• Generous time-off benefits: 14 paid holidays, including the week between Christmas and New Years Day
• Vacation leave 2 weeks per year, increases to 4 weeks by year 4 of employment
• Paid lunch break
• Mileage reimbursement for work related travel
• Paid volunteer time-off

Duties and Responsibilities:

Financial & Contract Management

• Manages resources of the agency prudently and responsibly, including maintaining expenses within overall budget parameters; implementing and maintaining appropriate accounting procedures and implementing appropriate reporting standards to effectively manage the agency's county fiscal contracts and resources
• Develops and presents an annual budget for Board approval

Program Planning, Implementation & Quality Assurance

• Collaborates with Program Directors in implementing and evaluating programs. Developing and expanding programs. Makes recommendations to the Board.
• Schedules and conducts regular management meetings with leadership team
• Assists Board to carry out periodic strategic planning activities, monthly Board meetings and other special initiatives. Oversees implementation activities to meet stated objectives.
• Oversees development and recommendation of organization policies for approval including but not limited to Human Resources Management, Health and Safety (especially developing and adhering to Covid Prevention Program, Shelter in Place and Telecommuting guidelines), Finance and Audits, Confidentiality and Privacy, Information Systems, Inventory Management, Quality Assurance, etc.
• Ensures operations are in conformance with Health Information Portability and Accountability Act of 1996 (HIPAA) Standards

People/ Human Resources Management

• Works with Human Resources Director to ensure that Human Resources policies and processes are current and in compliance with federal, state and county regulations.
• Develops and recommends employee compensation, benefit, performance management, and engagement programs
• Oversees recruitment and retention of a qualified workforce with "Lived Experience"
• Develops, oversees and holds staff accountable to professional conduct, productivity standards and performance expectations

Management Information Systems

• Ensures that the information systems including networks and computer hardware of the organization meet the data management, information security, reporting and other requirements of the organization
• Ensures telecommuting/remote work can support continuity of program services in a seamless manner when implemented due to necessity or when staff are approved for telecommuting

Facility Management

• Ensures that physical facilities meet the logistical needs of the organization and provide easy access to services in the communities we serve; Also, that they are clean and sanitized, welcoming, and safe for employees and client families

Board and Committee Support

• Support activities of the Board and its committees, including development of agendas, minutes and other information required for Board functioning. Provides regular reports to the Board regarding financials, program operations, accomplishments and challenges
• Assists the Board in carrying out planned events and activities, assists with Board recruitment and orientation. Communicates Board guidance and policy to staff members
• Keeps the Board informed on applicable state and industry regulations, laws, trends, changes in the community, and other key developments
• Assists the Board in development and implementation of a Strategic Plan

Communications and Community Relations

• Demonstrates excellent written and oral communication skills, able to represent and speak effectively on behalf of the organization at public gatherings and events, appropriately tailoring the message to the audience, prepares and distributes press releases, represents the agency with government and community groups and communicates effectively with all MHAAC staff members
• Demonstrates overall professionalism, including the exercise of good judgment and decision-making skills; integrity and honesty; initiative and motivation; organizational skills; tenacity and resilience; and empathy

Policy Advocacy

• Ability to comprehend the goals and likely effects of policy proposals including proposed legislation and ability to communicate this information to others
• Ability to mobilize others to affect policy proposals or existing polices, working in coalitions with other stakeholders

Other duties as assigned by the Board

Required Qualifications

1. Minimum of 7-10 years experience in healthcare, mental health or social services administration, including supervision of direct reports
2. Minimum of 3 years experience at a senior management level
3. Bachelors degree in management, social work, mental health or closely related field
4. Strong business acumen and understanding of non-profit accounting and tax regulations
5. Must successfully pass a fingerprint background check by CADOJ and FBI
6. Have proficiency in Microsoft Office, particularly Outlook (email) and Word (documents)
7. Some positions require a valid CA Drivers License, daily access to a working motor vehicle, maintain legally required vehicle liability insurance and have an acceptable motor vehicle report as determined by MHAAC's insurance broker

Preferred Qualifications

1. Masters degree in public administration, social work, mental health, or closely related field
2. Experience in managing services/programs for multi-cultural, low-income, and/or disenfranchised populations
3. Knowledge of/ experience with the Behavioral Health Care System of Alameda County
4. Experience delivering services using video-based platforms such as Zoom or Microsoft Teams
5. Bilingual in one of Alameda County's threshold languages: Cantonese, Farsi, Korean, Mandarin, Spanish, Tagalog, Vietnamese

Salary: $189,000 annually

Schedule: 4 days/ 36 hours per week

Location: Berkeley, CA

CADOJ and FBI Fingerprint background check