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Executive Production Assistant Jobs in Arizona (NOW HIRING)

Colossus Search Group

Executive Assistant

Phoenix, AZ · On-site

Development Executive Assistant Location: Phoenix, AZ Overview A nationally recognized nonprofit ... Proficiency with Google Workspace (Docs, Sheets, Drive) or similar productivity tools. * Ability to ...

Walters & Wolf

Executive Assistant

Gilbert, AZ · On-site

... quality products. Our culture is built on determination, trust and family values which sets us ... The Executive Assistant will provide front desk reception, executive administrative support, and ...

TSMC

2026 Executive Assistant

Phoenix, AZ · On-site

Job Title: Executive Assistant At TSMC, We Develop the Technologies that Shape the Future and ... With TSMC Arizona's first fab set to begin production with leading-edge N4 process technology in ...

TSMC

2026 Executive Assistant

Phoenix, AZ · On-site

Job Title: Executive Assistant At TSMC, We Develop the Technologies that Shape the Future and ... With TSMC Arizona's first fab set to begin production with leading-edge N4 process technology in ...

University of Arizona

Executive Assistant

Tucson, AZ · Hybrid

... * Assist in planning organizational events, donor receptions, ceremonies, and executive functions ... Outstanding interpersonal skills with the ability to build productive relationships across diverse ...

Nujob LLC

Executive Assistant

Scottsdale, AZ · On-site

A vibrant, well-established global consumer products company is seeking an Executive Assistant to support its President. With international travel, major events, and new priorities always in motion ...

LHH US

Executive Assistant

Chandler, AZ · On-site

$80K - $90K/yr

Step in wherever needed to help the Owner and company stay organized and productive Required Qualifications * Bachelor's Degree required * 3-5+ years of Executive Assistant experience * Experience ...

LHH US

Executive Assistant

Chandler, AZ · On-site

$80K - $90K/yr

Step in wherever needed to help the Owner and company stay organized and productive Required Qualifications * Bachelor's Degree required * 3-5+ years of Executive Assistant experience * Experience ...

Kolbe Corp

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

A Kolbe Executive Assistant should be focused on taking great ideas and working hard to make them ... Individuals use Kolbe for career development, personal productivity, relationships and even ...

Kolbe Corp

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

A Kolbe Executive Assistant should be focused on taking great ideas and working hard to make them ... Individuals use Kolbe for career development, personal productivity, relationships and even ...

Industrial Design

Executive Assistant

Chandler, AZ · On-site

The Executive Assistant will be attached to the hip of the Principal of Industrial Design; while ... productivity tools and an aptitude for learning new software and systems · Flexible team player ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Executive Assistant Location: Tempe, AZ Type: 3-Month Contract Compensation: $25/hr Work Model ... Coordinate and execute onsite and offsite events such as product launches, holiday parties, and ...

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Executive Production Assistant information

What is an executive production assistant?

Executive Production Assistants are support professionals who assist executive producers and other high-level staff in the production of film, television, or other media projects. Their responsibilities often include managing schedules, coordinating communication between departments, handling administrative tasks, and helping to ensure that the production runs smoothly. They may also be involved in research, travel arrangements, and organizing meetings. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive production assistant, and why are they important?

To thrive as an Executive Production Assistant, you need strong organizational abilities, multitasking skills, and a solid understanding of production processes, often supported by a degree in film, media, or a related field. Familiarity with industry-standard software such as Microsoft Office, scheduling tools, and production management systems is typically required. Excellent communication, problem-solving, and discretion are crucial soft skills for supporting executives and ensuring smooth operations. These competencies enable efficiency, maintain confidentiality, and help manage the complex logistics of production environments.

What are some common challenges faced by executive production assistants, and how can they be managed effectively?

Executive Production Assistants often juggle multiple high-priority tasks, such as coordinating schedules, managing logistics, and supporting senior producers. The fast-paced environment can make it challenging to stay organized and meet tight deadlines. To manage these challenges, strong communication skills, adaptability, and effective time management are crucial. Building good relationships with team members and proactively anticipating needs can also help streamline workflows and reduce stress.

What is the difference between Executive Production Assistant vs Production Assistant?

AspectExecutive Production AssistantProduction Assistant
CredentialsHigh school diploma; some roles prefer college coursework in media or related fieldsHigh school diploma or equivalent
Work EnvironmentOffice and on-set support for senior staff, often in television, film, or media productionsOn-set or location support, assisting various departments
Employer & IndustryProduction companies, studios, networks in entertainment industryFilm, TV, advertising, and event production companies

The main difference is that Executive Production Assistants typically support senior production staff with more administrative and coordination tasks, often requiring more experience or specialized skills. Production Assistants perform more general support duties on set or location. Both roles are essential entry points in the production industry, but Executive Production Assistants usually have additional responsibilities and closer interaction with executive staff.

How hard is it to get a job as an executive production assistant?

Securing a position as an executive production assistant typically requires relevant experience in production or administrative roles, strong organizational skills, and familiarity with industry tools like scheduling software. Competition can be high, and candidates often need to demonstrate reliability, multitasking ability, and a proactive attitude to stand out.

What are popular job titles related to Executive Production Assistant jobs in Arizona?

For Executive Production Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Executive Production Assistant jobs in Arizona look for?

The top searched job categories for Executive Production Assistant jobs in Arizona are:

What cities in Arizona are hiring for Executive Production Assistant jobs?

Cities in Arizona with the most Executive Production Assistant job openings:

Executive Production Assistant jobs near you
Infographic showing various Executive Production Assistant job openings in Arizona as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, 2% Contract, and 2% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Executive Assistant

McCarthy Building Companies, Inc.

Phoenix, AZ • On-site

Full-time

Re-posted 18 days ago

McCarthy Building Companies rating

8.0

Company rating: 8.0 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

Job description

POSITION SUMMARY
High level administrative support to executives and teams in a fast-paced, strategic environment. This pivotal role requires a blend of administrative expertise, strategic insight, and interpersonal skills. As a trusted partner, the Executive Assistant will play a critical role in executing the company's strategic vision, managing complex schedules, coordinating high-impact initiatives, and ensuring seamless communication across teams. This Executive Assistant role is an onsite position in Phoenix, requiring in-office presence to support executives and team operations effectively while serving as a cultural steward within the organization.
  • Executive support for Vice Presidents and above as identified
  • Reports to the Sr. Office Manager
  • Works closely with clients and vendors
  • Collaborates with Executive Assistants, Office Managers, and leadership across the company to manage calendars, administrative functions, and support activities, while also providing assistance to additional executives and partners as needed

RESPONSIBILITIES
  • Drive the partnership with executives and manage-up to increase their effectiveness and efficiency
  • Assist executives with email, task and priority management
  • Serve as an extension of executives, facilitate communication and help manage client relationships; assist all levels of the company to align and execute region and company strategies
  • Draft key internal and external communications with executive's intention and style
  • Compose and produce a variety of business correspondence, reports, confidential documents and/or forms
  • Accurate, thorough and timely calendar management of complex schedules
  • Strategize with executives on upcoming meetings, events, and tasks to create action plans, communications strategies, and ensure preparedness
  • Minimize last minute changes and negative impacts, maximize productivity
  • Coordinate extensive travel and accommodations
  • Prepare and process expense reports
  • Ensure executives are organized and informed
  • Timely communication of new information, status updates and outcomes
  • Manage electronic files and communication tools to ensure tasks, notes and documents are efficiently organized and accessible
  • Research, track, maintain and report data to support executives
  • Project manage meetings, tasks, events and initiatives to achieve significant impact and results
  • Thorough planning, successful execution, and thoughtful communication strategies
  • Events include but are not limited to meetings, lunch/dinners, interviews, video and phone conferences, seminars, special events, fundraisers, and team builds
  • Manage time, multiple tasks, and competing priorities
  • Consistently approach responsibilities and tasks with big picture, strategic thinking, and proactively address challenges
  • Collaborate with administrative support team to delegate tasks and optimize efficiency
  • Team with the administrative group to support office needs; plan and execute office events or initiative roll outs; provide backup coverage as needed
  • Other tasks and duties as assigned

QUALIFICATIONS
  • Minimum of 7 years' experience of Executive Assistant experience in 500+ size company and minimum of 3 years' supporting VP level or above
  • Strong time management skills with the ability to support multiple executives, balance competing priorities in a fast-paced environment, and meet critical deadlines
  • Proven experience in large event and meeting planning, execution, and extensive travel coordination
  • Excellent written and verbal communication abilities, including active listening, accurate note-taking, professional correspondence, and thorough follow-through, with demonstrated ability to maintain the highest levels of confidentiality
  • Proven experience in project management, implementation, and execution, with a flexible and proactive approach to taking on diverse responsibilities
  • Strong big-picture thinking with the ability to connect relationships between information and events while maintaining keen attention to detail
  • Excellent analytical and research skills to proactively anticipate needs, identify issues, and drive strategic, solution-oriented decision-making
  • Strong interpersonal and communication skills with a focus on building trust, fostering relationships, and supporting high-performing executive partnerships with integrity and discretion
  • High proficiency in Microsoft Outlook for calendaring, with strong skills in Word, Excel, Smartsheet, SharePoint, Teams, OneNote, and PowerPoint; InDesign experience is a plus.
  • Flexibility to work non-traditional hours as needed
  • Commitment to upholding and embodying McCarthy's core values in daily responsibilities and interactions

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy's Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.

What McCarthy Building Companies employees say

Pay

Benefits

Hours and flexibility

Workplace

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About McCarthy Building

Sourced by ZipRecruiter

McCarthy Building, headquartered in Saint Louis, MO, US, is a leading construction company primarily offering general contracting, design-build and construction management services throughout the United States. Its prominent industry presence can be explored in detail on its official website, mccarthy.com. Founded in 1864, the company has built a robust legacy marked by significant contributions to the U.S. construction industry. McCarthy Building engages a broad range of sectors, including healthcare, education, commercial, renewable energy, and advanced technology.

Industry

Construction

Company size

1,001 - 5,000 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1864

Social media

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