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Executive Operations Assistant Jobs in Needham, MA

Cambridge Savings Bank

Executive Assistant

Waltham, MA · On-site

$41.83 - $54.33/hr

  • Medical

  • Retirement

The Executive Assistant provides high-level administrative and operational support to one or more members of the Executive Leadership Team and serves as a primary point of contact for internal and ...

Lila Sciences

Executive Assistant

Cambridge, MA

Your Impact at LILA As Executive Assistant, you'll provide high-impact support to senior leaders ... Support team operations, onsite logistics, and leadership routines across Alewife and OCP What You ...

Avalyn Pharma

Executive Assistant

Boston, MA · Hybrid

  • PTO

The Executive Assistant will serve as a trusted business partner to the General Counsel, helping to drive alignment, organization, and operational efficiency across the legal function and broader ...

Flagship Pioneering, Inc.

Executive Assistant

Cambridge, MA · On-site

  • Medical

  • Retirement

Reporting to the Senior Manager, Executive and Admin Services, the Executive Assistant's responsibilities include, but are not limited to: • Coordination of calendars to enable the operational day ...

Flagship Pioneering, Inc.

Executive Assistant

Cambridge, MA · On-site

  • Medical

  • Retirement

Coordination of calendars to enable the operational day-to-day activities of our ever-changing ... Provide back-up coverage to other Executive Assistants as necessary. Manage projects for a variety ...

Staffingine LLC

Executive Assistant

Boston, MA · On-site

Executive Assistant Job Location: Boston,MA Job Type: Full-Time * Drives a broad variety of ... to ensure smooth operations. Assists with troubleshooting any technical issues requiring ...

Encore Fire Protection

Executive Assistant

Needham, MA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Opportunity We're looking for a highly organized, proactive Executive Assistant to support our ... Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to ...

Encore Fire Protection

Executive Assistant

Needham, MA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Opportunity We're looking for a highly organized, proactive Executive Assistant to support our ... Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to ...

Encore Fire Protection

Executive Assistant

Needham, MA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Opportunity We're looking for a highly organized, proactive Executive Assistant to support our ... Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to ...

Crocs

Executive Assistant

Westwood, MA · On-site

$87K - $97K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... operations moving at our distribution centers, your impact is real and valued. At Crocs, Inc. you ... Overview The Executive Assistant of Crocs, Inc is seeking an experienced Executive Assistant who ...

Cornerstone

Executive Assistant

Boston, MA · On-site

  • Medical

  • Retirement

  • PTO

The Executive Assistant provides administrative support to local executives. The Executive ... Strong business acumen and the ability to learn the firm's financial and operational functions.

Cornerstone Research

Executive Assistant

Boston, MA · On-site

  • Medical

  • Retirement

  • PTO

The Executive Assistant provides administrative support to local executives. The Executive ... Strong business acumen and the ability to learn the firm's financial and operational functions.

Crocs

Executive Assistant

Westwood, MA · On-site

$87K - $97K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... operations moving at our distribution centers, your impact is real and valued. At Crocs, Inc. you ... Overview The Executive Assistant of Crocs, Inc is seeking an experienced Executive Assistant who ...

Suffolk Construction

Executive Assistant

Boston, MA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant plays a critical role in supporting the day-to-day administrative and ... Departmental & Operational Support * Assist with preparation and distribution of recurring ...

Suffolk Construction

Executive Assistant

Boston, MA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant plays a critical role in supporting the day-to-day administrative and ... Departmental & Operational Support * Assist with preparation and distribution of recurring ...

Suffolk Construction

Executive Assistant

Boston, MA · On-site

$89K - $128K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant plays a critical role in supporting the day-to-day administrative and ... Departmental & Operational Support * Assist with preparation and distribution of recurring ...

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All JobsOperations JobsExecutive Operations Assistant JobsExecutive Operations Assistant Jobs in Needham, MA

Executive Operations Assistant information

See Needham, MA salary details

$32.7K

$70.2K

$111.7K

How much do executive operations assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for executive operations assistant in Needham, MA is $70,216.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $81,700.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

Is being an executive operations assistant a stressful job?

The role of an executive operations assistant can be stressful due to managing multiple tasks, tight deadlines, and high-level communication. However, stress levels vary depending on the work environment, workload, and individual skills in organization and time management.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What cities near Needham, MA are hiring for Executive Operations Assistant jobs?

Cities near Needham, MA with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you

Executive Assistant

Encore Fire Protection

Needham, MA

Full-time

Posted 16 days ago

Encore Fire Protection rating

6.8

Company rating: 6.8 out of 10

Based on 40 frontline employees who took The Breakroom Quiz

28th of 37 rated health and safety providers

Job description

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.

Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. 


We're looking for a highly organized, proactive Executive Assistant to support our Chief Operating Officer (COO). This is a high-impact role for someone who enjoys operating behind the scenes to keep executives focused on the highest-value work. As Encore continues to grow, this position is expected to expand its support to include our Chief Revenue Officer (CRO), making it an exciting opportunity to grow alongside the business. 

This isn't a traditional administrative role. You'll be a trusted partner responsible for anticipating needs, solving problems before they arise, and bringing order to an incredibly fast-moving environment. If you're energized by juggling competing priorities, thrive under pressure, and enjoy working with senior leadership, we'd love to meet you. 


  • Serve as the primary strategic administrative partner to the COO, with future support responsibilities for the CRO.  
  • Manage complex calendars, balancing changing priorities and business demands.  
  • Coordinate domestic travel, meeting logistics, and executive itineraries.  
  • Prepare agendas, presentations, reports, meeting materials, and executive correspondence.  
  • Organize leadership meetings, capture action items, and follow up to ensure timely completion.  
  • Act as a gatekeeper for executive priorities, exercising sound judgment and discretion when handling requests.  
  • Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to coordinate initiatives.  
  • Assist with board materials, leadership off-sites, and company-wide meetings.  
  • Manage confidential and highly sensitive information with professionalism and discretion.  
  • Identify opportunities to improve administrative processes and create efficiencies.  
  • Support special projects and strategic initiatives as assigned. 

  • 5+ years of experience supporting C-level executives or senior leadership in a fast-paced, high-volume environment.  
  • Experience managing complex calendars with constantly shifting priorities.  
  • Experience coordinating travel and executive meetings. 
  • Exceptional organizational and time management skills.  
  • Strong written and verbal communication skills. 
  • High attention to detail with excellent follow-through.  
  • Proven ability to prioritize multiple competing demands with minimal direction.  
  • Strong judgment, professionalism, and discretion when handling confidential information.  
  • Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and Microsoft Teams.  
  • A proactive, solution-oriented mindset with the ability to anticipate executive needs before they arise. 

What Will Make You Stand Out? 

  • Experience supporting executives within a private equity-backed, high-growth organization.  
  • Experience supporting multiple executives simultaneously.  

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