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Executive Operations Assistant Jobs in Pennsylvania

Duolingo

Executive Assistant to the CEO

Pittsburgh, PA · On-site

$152K - $228K/yr

We're hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo's highest ... Experience collaborating closely with a broader Executive Operations or People function. The ...

Xiente

Operations Executive Assistant

Philadelphia, PA · On-site

$40K - $45K/yr

Project & Operational Coordination * Support executive initiatives and organizational priorities. * Track action items, deadlines, and project deliverables. * Assist with special projects and cross ...

Xiente

Operations Executive Assistant

Philadelphia, PA

$40K - $45K/yr

Project & Operational Coordination * Support executive initiatives and organizational priorities. * Track action items, deadlines, and project deliverables. * Assist with special projects and cross ...

Xiente

Operations Executive Assistant

Philadelphia, PA · On-site

$45K/yr

Project & Operational Coordination * Support executive initiatives and organizational priorities. * Track action items, deadlines, and project deliverables. * Assist with special projects and cross ...

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

The purpose of the Executive Assistant is to effectively ensure the streamline operation for the President in alignment with the business objectives and strategic plans of the organization. The ...

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

The purpose of the Executive Assistant is to effectively ensure the streamline operation for the President in alignment with the business objectives and strategic plans of the organization. The ...

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA

$70K - $80K/yr

The purpose of the Executive Assistant is to effectively ensure the streamline operation for the President in alignment with the business objectives and strategic plans of the organization. The ...

Scully Careers

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

The purpose of the Executive Assistant is to effectively ensure the streamline operation for the President in alignment with the business objectives and strategic plans of the organization. The ...

Scully Careers

EXECUTIVE ASSISTANT

Jenkintown, PA

The purpose of the Executive Assistant is to effectively ensure the streamline operation for the President in alignment with the business objectives and strategic plans of the organization. The ...

Robert Half

Executive Assistant

Philadelphia, PA · On-site

$65K - $100K/yr

Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal ...

PMA Companies

Executive Assistant

Blue Bell, PA · On-site

We are seeking a highly organized and proactive Executive Assistant to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate ...

Robert Half

Executive Assistant

Dunmore, PA · On-site

$23 - $25/hr

Robert Half is partnering with a growing organization to find an experienced Executive Assistant to support senior leadership and help drive day-to-day business operations. This is an excellent ...

Team Builder Recruiting

Executive Assistant

Gap, PA · On-site

$30 - $35/hr

Executive Assistant Gap, PA Provide high-level administrative support in a fast-paced environment ... Become a trusted partner to our Owner and Director of Operations, helping keep our business ...

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All JobsOperations JobsExecutive Operations Assistant JobsExecutive Operations Assistant Jobs in Pennsylvania

Executive Operations Assistant information

See Pennsylvania salary details

$30.1K

$64.6K

$102.7K

How much do executive operations assistant jobs pay per year?

As of Sep 4, 2026, the average yearly pay for executive operations assistant in Pennsylvania is $64,611.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,100.00 and $75,200.00 per year, depending on experience, location, and employer.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What does an executive operations assistant do?

An executive operations assistant provides administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and organizing office operations. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient workflow and support executive needs.

What are the most commonly searched types of Executive Operations jobs in Pennsylvania?

The most popular types of Executive Operations jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Executive Operations Assistant jobs?

Cities in Pennsylvania with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you
Infographic showing various Executive Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $64,611 per year, or $31.1 per hour.

Executive Assistant to the CEO

Duolingo

Pittsburgh, PA • On-site

$152K - $228K/yr

Full-time

Re-posted 12 days ago

Job description

Our mission at Duolingo is to develop the best education in the world and make it universally available. It's a big mission, and that's where you come in!
At Duolingo, you'll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You'll have limitless learning opportunities and daily collaborations with world-class minds - while doing work that's both meaningful and fun.
Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
Read our blog to learn more.
About the role...
We're hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo's highest priorities and ensure their days run smoothly. You'll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow-through across internal and external engagements. This is an in-person role with regular collaboration across executive leaders and EAs.
You will...
  • Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences; proactively resolve conflicts and protect prep, travel, and deep-work windows.
  • Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO's schedule reflects strategic priorities and that handoffs are seamless.
  • Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off-sites, and external appearances.
  • Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability.
  • Serve as a high-judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO's office with professionalism.

You have...
  • Significant experience supporting a CEO, founder, or senior executive with complex, fast-changing schedules and priorities.
  • Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively.
  • Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned.
  • Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best.
  • Comfort collaborating across senior leadership and cross-functional teams, and working in person with the Office of the CEO and other EAs.
  • Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.

☆ Exceptional candidates will have...
  • 10+ years supporting CEOs in high-growth or complex organizations.
  • Experience coordinating board meetings, leadership off-sites, and major external engagements across time zones.
  • Prior partnership with a Chief of Staff and/or Office of the CEO team to align executive time with strategic priorities.
  • Experience using generative AI and automation in an EA context to improve speed and quality of deliverables.
  • Experience collaborating closely with a broader Executive Operations or People function.

The offered salary is dependent upon several factors, including work experience, skills, and internal peer comparisons. The posted range is subject to change in the future. For this role, base salary is supplemented by equity compensation. We encourage you to talk with your recruiter for more information related to compensation for this role!
Salary Range:
$152,000-$228,000 USD
Benefits: Take a peek at how we care for our employees' holistic well-being with our benefits here.
Job Alerts: Sign up for job alerts here.
Accommodations: We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
Equal Employment Opportunity: Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Fraud Warning: Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we'll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in @duolingo.com or @recruiting.duolingo.com. Stay alert and double-check these details before sharing any information.
By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.

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