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Executive Operations Assistant Jobs in Pennsylvania

Robert Half

Executive Assistant

Scranton, PA · On-site

$22 - $27/hr

... executive operations. Key Responsibilities * Manage a complex and active calendar, including ... Previous Executive Assistant or high-level administrative support experience. * Strong calendar ...

Komatsu

Executive Assistant

Warrendale, PA · On-site

Executive Assistant Posting Start Date: 7/31/26 Job Location (Short): Warrendale, Pennsylvania, USA ... Key Job Responsibilities Executive Operations * Calendar management and prioritization * Travel ...

VADILAL USA

Administrative Executive

Bristol, PA · On-site

$45K - $50K/yr

Analyze employee and HRMS data to identify trends, discrepancies, data gaps, and operational issues ... * Assist senior leadership with special projects, data analysis, and preparation of management ...

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All JobsOperations JobsExecutive Operations Assistant JobsExecutive Operations Assistant Jobs in Pennsylvania

Executive Operations Assistant information

See Pennsylvania salary details

$30.1K

$64.6K

$102.7K

How much do executive operations assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for executive operations assistant in Pennsylvania is $64,611.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,100.00 and $75,200.00 per year, depending on experience, location, and employer.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What does an executive operations assistant do?

An executive operations assistant provides administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and organizing office operations. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient workflow and support executive needs.

What are the most commonly searched types of Executive Operations jobs in Pennsylvania?

The most popular types of Executive Operations jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Executive Operations Assistant jobs?

Cities in Pennsylvania with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you
Infographic showing various Executive Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $64,611 per year, or $31.1 per hour.

Executive Operations Assistant

The Westminster Group Companies

Erie, PA • On-site

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Company Overview


Westminster Group Companies is a real estate development, investment, and management firm focused on the long-term ownership of multifamily, retail, and industrial assets. Our vertically integrated team is committed to operational excellence, community impact, and strategic growth. The Executive Operations Manager plays a central role in coordinating the administrative and operational backbone of the organization.


Position Summary

The Executive Operations Manager provides high-level administrative, organizational, and strategic support to the leadership team. This role is responsible for managing day-to-day operations, coordinating internal workflows, facilitating cross-departmental communication, and ensuring timely execution of critical tasks. The Executive Operations Manager supports key functions including scheduling, project administration, contract tracking, reporting, and special initiatives across the company.


Key Responsibilities

Executive & Administrative Support

  • Support the CEO and COO with scheduling, correspondence, meeting preparation, and daily priorities
  • Maintain calendars, coordinate meetings, and prepare materials for internal and external engagements
  • Draft, edit, and manage professional correspondence, reports, and executive summaries


Operations Coordination

  • Serve as an internal hub for communication between departments (development, facilities, property management, and finance)
  • Track and manage project timelines, follow-ups, and deliverables for key initiatives
  • Oversee contract administration, including tracking deadlines, renewals, and compliance items


Documentation & Reporting

  • Maintain organized internal records for leases, contracts, vendor agreements, and legal files
  • Support preparation of investor reports, board updates, and internal dashboards
  • Manage document flow and version control for key operational templates and policies

    • Office & Administrative Oversight

    · Coordinate organizational functions, including vendor relationships and administrative processes.

    · Oversee documentation flow such as filing systems, digital records and signature tracking.


    Vendor & Team Support

    • Assist in onboarding vendors ensuring smooth integration into systems and workflows
    • Manage company systems access, software subscriptions, and operational tools
    • Coordinate with accounting/legal teams on invoice tracking, insurance certificates, and compliance items


    Accounts Receivable / Payable – NNN Leases

    • Oversee accounts receivable and payable functions related to NNN lease properties.
    • Monitor and process tenant payments for rent, CAM, real estate taxes, and insurance.
    • Track delinquencies, apply late fees as necessary, and coordinate with tenants and accounting.
    • Process outgoing payments for property-level expenses and ensure alignment with lease terms.
    • Maintain up-to-date ledgers and support financial reporting requirements.


    Property & Insurance Tracking

    • Maintain records and renewal calendars for property insurance policies across the portfolio.
    • Track vendor insurance certificates (COIs) and ensure compliance with company requirements.
    • Coordinate with vendors to ensure timely submission and verification.


    Airplane Management Coordination

    • Serve as the internal liaison with the airplane management company.
    • Coordinate schedules, travel logistics, maintenance oversight, and compliance documentation.
    • Track associated tasks and ensure alignment with executive travel needs and internal protocols.
    • Assist in compiling documentation and expense detail for monthly airplane usage audits.


    Special Projects & Events

    • Lead or support planning and logistics for company meetings, conferences, and events
    • Assist with real estate transactions, marketing materials, and development project documentation as needed
    • Help coordinate sponsorships, outreach, and tenant engagement programs


    Qualifications

    • 3+ years of experience in executive support, operations, or office management (real estate or construction industry preferred)
    • Exceptional organizational skills with a proactive, detail-oriented mindset
    • Strong written and verbal communication skills
    • Proficiency with Microsoft Office Suite, Adobe, and cloud-based project tools (e.g., Dropbox, DocuSign, Monday.com, or similar)
    • Discretion and professionalism when handling confidential information
    • Ability to manage multiple priorities in a fast-paced environment

    Apply