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Executive Operations Assistant Jobs in Indiana (NOW HIRING)

UBS

Executive Team Assistant

Indianapolis, IN · On-site

Your role We are looking for an Executive Team Assistant to provide high-level administrative and operational support to the Regional Leadership Team, including the Central Region Director and ...

Beacon Credit Union

Executive Assistant

Wabash, IN · On-site

Executive Assistant To perform executive level tasks for the CEO and organization, including ... operations of the credit union. Represents the credit union and CEO in a positive light in all ...

Clayco

Operations Executive

Indianapolis, IN · On-site

The Role We Want You For As an Operations Executive, you will play a pivotal role in overseeing and ... * Assist in tracking back charges, change orders, and budget adjustments. * Mentor and manage ...

Clayco

Operations Executive

Indianapolis, IN

The Role We Want You For As an Operations Executive, you will play a pivotal role in overseeing and ... * Assist in tracking back charges, change orders, and budget adjustments. * Mentor and manage ...

Clayco

Operations Executive

Indianapolis, IN · On-site

The Role We Want You For As an Operations Executive, you will play a pivotal role in overseeing and ... * Assist in tracking back charges, change orders, and budget adjustments. * Mentor and manage ...

Clayco

Operations Executive

Indianapolis, IN · On-site

The Role We Want You For As an Operations Executive, you will play a pivotal role in overseeing and ... * Assist in tracking back charges, change orders, and budget adjustments. * Mentor and manage ...

Clayco

Operations Executive

Indianapolis, IN

The Role We Want You For As an Operations Executive, you will play a pivotal role in overseeing and ... * Assist in tracking back charges, change orders, and budget adjustments. * Mentor and manage ...

Clayco

Operations Executive

Indianapolis, IN

The Role We Want You For As an Operations Executive, you will play a pivotal role in overseeing and ... * Assist in tracking back charges, change orders, and budget adjustments. * Mentor and manage ...

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Executive Operations Assistant information

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$28.5K

$61.3K

$97.5K

How much do executive operations assistant jobs pay per year?

As of Jun 6, 2026, the average yearly pay for executive operations assistant in Indiana is $61,334.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,600.00 and $71,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Operations Assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What are Executive Operations Assistants?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an Executive Operations Assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.
What cities in Indiana are hiring for Executive Operations Assistant jobs? Cities in Indiana with the most Executive Operations Assistant job openings:
Executive Operations Assistant jobs near you
Executive Assistant

Executive Assistant

Schurz Communications, Inc.

Indianapolis, IN • On-site

$75K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 hours ago

Job description

The Executive Assistant role is responsible for providing high-level administrative and operational support to the CEO, Executive Leadership Team (ELT), and other key executives. The position focuses on executive calendar management, travel coordination, meeting logistics, communication support, and administrative task execution to ensure efficient day-to-day operations and leadership effectiveness. The role also supports coordination across teams and assists with special projects as needed.
Role Responsibilities
  • Manage executive calendars, coordinate complex scheduling, and ensure proactive planning for the CEO and ELT members.
  • Process executive expense reports, prepare presentations, and maintain critical documentation for leadership review.
  • Organize and support travel arrangements (airline, hotel, rental cars) and offsite meetings for executives and teams.
  • Serve as a point of coordination for internal and external communications on behalf of the CEO and ELT.
  • Facilitate preparation and logistics for quarterly Headliner meetings, monthly Soundcheck events, and other strategic forums.

Event Management & SKO Administration
  • Plan and coordinate corporate events, including employee recognition events, annual meetings, in-office gatherings, and executive offsites.
  • Organize all logistics and administrative tasks related to the annual Sales Kickoff (SKO) and similar strategic company-wide events.
  • Coordinate vendors, venues, catering, and travel for events while managing timelines and budgets.
  • Lead planning and execution of company events and office initiatives to enhance employee experience.

General Operations Support
  • Drive continuous improvement of administrative processes to enhance efficiency and effectiveness.
  • Maintain a high degree of confidentiality, discretion, and professionalism while managing sensitive executive-level matters.
  • Perform additional tasks and projects as assigned by the CEO or ELT to achieve organizational goals.

Experience
  • 5+ years of experience in executive support, office operations, or administrative management, preferably within a technology or SaaS environment.
  • 2+ years of direct experience supporting C-suite or senior leadership with confidential, strategic initiatives.
  • Proven success in coordinating company events, executive meetings, and cross-departmental workflows.

Required Knowledge, Skills, and Abilities
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency with CRM systems (Salesforce preferred). Copilot or Claude experience is a plus.
  • Strong organizational, time-management, and multitasking abilities, with exceptional attention to detail.
  • Skilled at process creation and improvement to streamline executive and operational workflows.
  • Excellent written and verbal communication skills, with a service-oriented approach.
  • Ability to work independently, exercise sound judgment, and maintain a high level of discretion.
  • Positive attitude, resilience, and adaptability in a fast-paced, high-growth environment.
  • Demonstrated ability to anticipate needs and proactively solve challenges for executives.

Education
Associate degree in Business Administration, Operations, or related field (Bachelor's degree preferred), or equivalent work experience.
What We Offer:
Hybrid work, competitive compensation package, base ($75k - $80k), 401(k) match, medical, dental, vision, and life insurance, generous PTO, paid volunteer time off, paid parental leave, and working with world-class co-workers who are just as dedicated and as awesome as you are. This role follows a hybrid work model, combining remote work, with in-office collaboration days at your nearest OTAVA office to support teamwork, knowledge sharing, and a connected work culture.
What about Otava?
As a global leader in secure, compliant, enterprise-class cloud hosting, we deliver a full range of solutions from colocation to private and hybrid cloud computing. We're creative thinkers who love to serve others, automate where possible, and change when required. We're about putting people first - our employees and our customers. We have a customer-centric focus and go all in, on helping our customers protect and manage their data. We aim for superior customer service in everything we do and strive to get even better.
Our onboarding process is designed to ensure a seamless integration into the OTAVA team. From day one, you'll be welcomed by a team dedicated to making your transition smooth and enjoyable. Your growth is our priority. Our training programs are tailored in partnership with all our technology vendors to ensure you have the skills and knowledge needed to excel in your position. Whether you're a seasoned professional or just starting your career, there's always room to learn and grow at OTAVA.
Working at OTAVA means being part of a team that values your expertise, fosters professional growth, and provides opportunities to make a significant impact. Join us as we continue to push boundaries and shape the future of secure, and intelligent multi-cloud solutions.
Joining OTAVA means embarking on a journey of growth, innovation, and professional fulfilment. Our commitment to your success extends beyond recruitment; it's about creating an environment where you can thrive and make a meaningful impact.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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