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Executive Notary Jobs (NOW HIRING)

Provest LLC

Mid-Market Sales Executive

Tampa, FL · On-site

$60K - $80K/yr

Mid-Market Sales Executive - Nationwide Notary & RON Platform Location: Remote (U.S.-based) Employment Type: Full-Time About the Role We are seeking a driven Mid-Market Sales Executive to generate ...

Sub-Zero Group, Inc.

Executive Asst

Fitchburg, WI · On-site

Order meals for executive meetings and maintain office hospitality supplies ... Notarize documents as needed. Foundation Support * Respond to product donation inquiries; prepare ...

Beacon Credit Union

Executive Assistant

Wabash, IN · On-site

Executive Assistant To perform executive level tasks for the CEO and organization, including ... Administers credit union notary process, including streamlining and maintaining the continuing ...

TEKsystems

Executive Assistant

Fitchburg, WI · On-site

$80K - $95K/yr

Order meals for executive meetings and maintain office hospitality supplies ... Notarize documents as needed. Foundation Support Respond to product donation inquiries; prepare ...

Beacon Credit Union

Executive Assistant

Wabash, IN · On-site

Role To perform executive level tasks for the CEO and organization, including overseeing and ... Administers credit union notary process, including streamlining and maintaining the continuing ...

TEKsystems

Executive Assistant

Fitchburg, WI · On-site

$80K - $95K/yr

Order meals for executive meetings and maintain office hospitality supplies ... Notarize documents as needed. Foundation Support Respond to product donation inquiries; prepare ...

Beacon Credit Union

Executive Assistant

Wabash, IN · On-site

Role To perform executive level tasks for the CEO and organization, including overseeing and ... Administers credit union notary process, including streamlining and maintaining the continuing ...

Turner Construction

Executive Assistant

Augusta, GA · On-site

Drive executive level administrative services for senior management and leadership in a region ... Maintain Notary Public commission and manage corporate seal with discretion. * Collaborate with ...

Fairview Health Services

Executive Assistant

Woodbury, MN · On-site

$27.88 - $39.36/hr

Notary Public within 3 months of employment Preferred Qualifications * A.A./A.S. * B.S./B.A. * 5 years or more supporting/assisting senior level executive (SVP & up) Benefit Overview Fairview offers ...

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Executive Notary information

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$26.5K

$93.6K

$184K

How much do executive notary jobs pay per year?

As of Jun 6, 2026, the average yearly pay for executive notary in the United States is $93,552.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,000.00 and $120,500.00 per year, depending on experience, location, and employer.

What is the difference between Executive Notary vs Notary Public?

AspectExecutive NotaryNotary Public
CredentialsTypically requires additional certifications or specialized training beyond standard notary requirementsMust pass a state exam and obtain commission; no advanced certifications usually needed
Work EnvironmentOften works in corporate or legal settings, handling complex documentsOperates in various settings, including banks, law offices, or mobile services
Employer & Industry UsageEmployed by corporations, legal firms, or government agenciesAppointed by the state, serving the public in notarizing documents

While both roles involve notarizing documents, an Executive Notary typically has additional certifications and works in more specialized environments compared to a standard Notary Public, who primarily serves the general public in routine notarizations.

What are the key skills and qualifications needed to thrive as an Executive Notary, and why are they important?

To thrive as an Executive Notary, you need a thorough understanding of notarial laws, document authentication procedures, and often state-specific notary commissions or certifications. Familiarity with digital notarization platforms, secure document management systems, and e-signature tools is increasingly important in modern practice. Exceptional attention to detail, integrity, and strong interpersonal communication skills are vital for building trust and ensuring accuracy. These skills and qualities are crucial to ensure the legality, security, and reliability of notarized documents in high-stakes business or legal environments.

What are Executive Notaries?

Executive Notaries are specially trained notary publics who typically handle high-level or complex notarizations for businesses, executives, and legal professionals. Their responsibilities often include witnessing signatures on sensitive documents, verifying identities, and ensuring compliance with state laws. Executive Notaries may also offer mobile services, traveling to clients’ offices or homes for convenience. They are trusted to manage confidential information and handle documents such as contracts, real estate agreements, and corporate records. Their expertise helps prevent fraud and ensures the authenticity of important transactions.

How does an Executive Notary typically collaborate with legal and financial professionals in their daily work?

Executive Notaries frequently work alongside attorneys, real estate agents, and financial advisors to ensure the proper execution and authentication of important documents such as contracts, loan agreements, and property deeds. Effective communication and attention to detail are essential, as notaries must verify identities, witness signatures, and ensure compliance with all relevant laws. Collaboration often involves scheduling appointments, clarifying legal requirements, and maintaining confidentiality. Building strong professional relationships can enhance efficiency and lead to more referral opportunities in this role.
What cities are hiring for Executive Notary jobs? Cities with the most Executive Notary job openings:
What are the most commonly searched types of Notary jobs? The most popular types of Notary jobs are:
What states have the most Executive Notary jobs? States with the most job openings for Executive Notary jobs include:
Executive Notary jobs near you

Executive Asst

Sub-Zero & Wolf Appliance

Fitchburg, WI

Full-time

Posted 24 days ago

Job description

Position Overview
The Executive Assistant provides highlevel administrative, operational, and personal support to senior executives. This role coordinates complex scheduling, manages correspondence, plans events and travel, maintains financial and legal records, and serves as a key liaison across internal departments, external partners, charitable organizations, and family offices.

Key Responsibilities

Executive Support

  • Manage executive calendars, schedule meetings, coordinate quarterly board meetings, and handle all incoming mail and calls.
  • Prepare, proofread, edit, and distribute executive and company-wide announcements.
  • Order meals for executive meetings and maintain office hospitality supplies.
  • Notarize documents as needed.

Foundation Support

  • Respond to product donation inquiries; prepare decline letters and route eligible requests.
  • Coordinate and schedule Foundation board meetings.
  • Maintain the Foundation checkbook and process charitable payments.
  • Coordinate participation in charity events, concerts, and golf tournaments.

Sales & Corporate Support

  • Plan and execute offsite events including VIP golf outings, advisory council meetings, and dealer visits.
  • Create invitations, coordinate RSVPs, book travel, lodging, venues, and transportation.
  • Assist with event logistics including nametags, catering, and large-group reservations
  • Support Regional Sales Managers with documentation, international training letters, shipping materials, and distributor contracts.
  • Maintain the company’s distributor directory and portals.
  • Assist with VIP visits, holiday mailings, and trade show accommodations.

Office Administration

  • Order office supplies and coordinate equipment repairs.
  • Maintain kitchenette and commonarea supplies.
  • Manage customer product complaint routing.

Family Office Support

  • Coordinate family travel, including detailed itineraries, reservations, and logistics.
  • Process and record personal bills in Quicken; manage check orders and financial tracking.
  • Maintain vehicles, registrations, IPass transponders, and personal documents such as passports and licenses.
  • Order flowers, purchase or exchange gifts, and assist with holiday mailings.
  • Support tax preparation by organizing receipts, financial statements, and communicating with advisors.
  • Coordinate with household caretakers for properties and renovation documentation.
  • Maintain secure logs of passwords and monitor executive email for actionable items.

Legal & Compliance Support

  • Enter real estate transfers into state systems.
  • Prepare, convert, and distribute legal documents; handle notarization, scanning, and overnight mailing.
  • Support patent/trademark meeting scheduling.
  • Handle courthouse or city recordings when needed.
  • Track loan payments, utility bills, taxes, and compile expense reports.

Qualifications

    • 5–10+ years of senior-level executive assistant experience.
    • Strong organizational skills and exceptional attention to detail.
    • Ability to manage sensitive information with discretion.
    • Experience with event planning, travel logistics, and financial tracking (Quicken).
    • Excellent communication skills and professional writing ability.
    • Proficiency in Microsoft Office, SharePoint, and standard business applications.
    • Notary certification preferred.
    • Accounting or legal executive assistance experience preferred.

    Apply