AmTrust Financial is seeking an Executive Assistant to support our Chairman and CFO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.
Responsibilities
- Coordinate International and Domestic Travel and manage busy and complex schedules.
- Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations.
- Prepare monthly expense reports
- Register Executive and Direct Reports for conferences
- PowerPoint, Excel, and Word proficiency
- Strong Organizational aptitude
- Manage all onboarding and new hire setup.
- High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.)
- Preparation (printing, scanning, copying, binding) of meeting
- Ad hoc research and clerical projects and assorted administrative tasks
- Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing
- Resolve administrative problems and inquiries
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare agendas for meetings and prepare schedules (Prepare binders for conference events)
- Assist with incoming mail process as needed
- End of the day briefing – follow-up (checklist on projects and tasks, status update)B
Qualifications
- Experience working in a corporate environment
- High level of interpersonal skills to handle sensitive and confidential situations.
- Position continually requires demonstrated poise, tact, and diplomacy.
- Interact and communicate with individuals at all levels of the organization.
- Knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint)
- Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- Fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients.
Expected salary range for this role is $34.00-$55.00/HR.
Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.